Establishing secure connection…Loading editor…Preparing document…

Insurance Travelers EOI Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

INSURANCE TRAVELERS EOI FORM

Applicant / Insured Information

Date of birth:    Gender:

Policy and Trip Details

Trip start date:    Trip end date:

Trip purpose:

Coverage Requested & Premium

Please indicate the coverage types requested (check all that apply).






Medical History — Required

Answer each question honestly. Failure to disclose material medical information may result in denial or rescission of coverage. For each question, check Yes or No. If Yes, provide details in the corresponding explanation field.

1. In the past 12 months have you been hospitalized or had surgery?  

2. In the past 5 years have you been diagnosed or treated for heart disease, stroke, cancer, diabetes, or chronic lung disease?  

3. Are you currently under medical treatment, receiving therapy, or awaiting tests/results?  

4. Do you take any prescription medications on a regular basis?  

5. Within the last 5 years have you been treated for or advised you have a mental health condition, substance abuse, or dependence?  

6. Are you currently pregnant or attempting to become pregnant?  

7. Do you consider yourself currently fit to travel and participate in the activities planned?  

Medical Provider / Records

Date last seen by physician:

Travel Activities / Hazardous Pursuits

Will you engage in any hazardous activities during the trip such as scuba diving, mountaineering, heli-skiing, base jumping, or professional/competitive sporting events?  

Beneficiary Designation

Exclusions and Underwriting Notice

The policy for which this Evidence of Insurability is submitted may exclude loss resulting from pre-existing medical conditions, hazardous activities, intentionally self-inflicted injury, active participation in war or insurrection, commission of a criminal act, or loss sustained while impaired by alcohol or drugs. Coverage is subject to underwriting review and may be modified, conditioned, or declined based on medical information and other risk factors. Benefits applicable to accidental death, dismemberment, and medical evacuation are subject to the specific terms, limits, and exclusions of the policy.

Authorization and Certification

By signing below I certify that the statements and answers provided on this form are complete and true to the best of my knowledge. I understand that any material misrepresentation or omission may result in denial of coverage or rescission of the policy. I authorize any physician, medical practitioner, hospital, clinic or other medical facility, insurer, or consumer reporting agency to release to the insurer and its representatives any information concerning medical history, treatment, diagnosis, consultations, or other relevant facts for purposes of underwriting and claims adjudication. This authorization is valid for the period necessary to obtain such information but no longer than permitted by law.

I authorize the insurer to obtain and disclose relevant information to third-party administrators, reinsurers, or providers performing underwriting and claim services. I understand a photocopy or electronic reproduction of this authorization shall be as valid as the original.

Applicant Printed Name:

Signature:

Date:

Enter text✕

What the Insurance Travelers EOI Form Is and when it applies

The Insurance Travelers EOI Form is an Evidence of Insurability document used to verify a travel insurer applicant's health status, pre-existing conditions, and eligibility for policy coverage or benefit increases. Insurers use responses to underwrite risk, determine premiums, or approve coverage changes; the form typically accompanies applications for higher policy limits, rider activations, or late enrollment requests and may require medical history details, signatures, and supporting records.

Why accurate EOI completion matters for approvals

Completing the Insurance Travelers EOI Form accurately speeds underwriting, reduces requests for follow-up medical evidence, and lowers the chance of coverage delays or rescissions by the carrier.

Why accurate EOI completion matters for approvals

Who prepares and who signs the Insurance Travelers EOI Form

The form is completed by applicants, brokers, or employer benefits administrators and signed by the insured or their authorized agent before submission.

  • Individual travelers and applicants seeking new or higher coverage limits on a travel insurance policy.
  • Insurance agents or brokers submitting EOI on behalf of a client during underwriting or mid-term changes.
  • Employer benefits staff handling group travel or business-travel coverage enrollments and exceptions.

Verify signer authority, review supporting medical records, and confirm identity to avoid processing delays or requests for corrected information.

Step-by-step: completing and submitting the EOI form

Follow these four steps to complete the Insurance Travelers EOI Form in sequence to ensure a clean submission.

  • 01
    Gather documents: Collect ID, policy number, and recent medical records before you begin.
  • 02
    Answer questions: Respond to health questions clearly, include dates and treating provider names.
  • 03
    Sign and date: Sign using the required method and add the date in MM/DD/YYYY format.
  • 04
    Submit to insurer: Send the completed form to the insurer's underwriting address or eSubmission channel.

Submission and underwriting flow for the EOI form

This sequence shows how the form moves from completion to underwriting decision.

  • Complete Form: Applicant or agent fills all required fields and signs.
  • Attach Records: Attach supporting medical documents or physician statements as requested.
  • Carrier Review: Underwriting reviews health answers, may request additional records or exam.
  • Decision Issued: Carrier approves, modifies terms, or declines; communicate results to applicant.

Configuring an online EOI workflow for electronic handling

Set up fields and routing so submissions enter underwriting cleanly and securely.

Field Configuration
Required fields Mark name, DOB, policy number, and signature as mandatory
Conditional fields Show follow-up medical details only if applicant answers 'Yes'
Routing Auto-route completed forms to underwriting and agent inboxes
Notifications Set email/SMS alerts for missing mandatory fields

Technical requirements for eSubmission and secure handling

Use an eSignature and document platform that meets regulatory and security requirements for personal health information.

  • File formats: PDF, DOCX accepted
  • Integrations: Works with Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS code, or advanced auth

Confirm the chosen platform supports HIPAA workflows (BAA available), audit trails, and secure storage before collecting or transmitting medical information.

Core components every professional Insurance Travelers EOI Form should include

A complete EOI form balances clarity for applicants with the data underwriters need for prompt decisions; include these elements consistently.

Applicant details

Full legal name, date of birth, contact details, and policy or application identifier to ensure accurate file matching during underwriting.

Health questions

Clear, time-bounded medical questions asking about diagnoses, treatments, hospitalizations, and relevant timelines to limit ambiguity in responses.

Medication list

Space to list current medications, dosages, and start dates to help underwriters assess ongoing treatment and risk.

Provider information

Fields for treating physician names, clinic addresses, and dates of service to streamline requests for medical records if needed.

Authorization

Statement authorizing release of medical records to the insurer and specifying scope and duration of authorization.

Signature and attest

Signature block with printed name, date, and declaration that answers are true and complete under penalty of rescission.

Supplemental elements that improve clarity and compliance

Add these optional but recommended items to reduce underwriter follow-up and improve applicant understanding.

Instructions

Provide clear completion instructions, examples for date formats, and a note on acceptable attachments so applicants submit consistent, processable data.

Privacy notice

Include a HIPAA-compliant privacy and data-use statement explaining how medical information will be used, stored, and shared, and reference the carrier's privacy policy.

Supporting uploads

Allow upload area for lab reports, clinic summaries, or physician letters; specify acceptable file formats and size limits.

Contact help

List underwriting contact info and hours for questions to reduce incomplete or incorrectly submitted forms.

Frequent pitfalls to avoid on the EOI form

  • Leaving dates incomplete or using inconsistent date formats, which causes verification delays and follow-up requests.
  • Providing vague medical answers without dates or provider names, prompting insurers to request additional records.
  • Mismatched names between ID and policy documents, often requiring identity proof and delaying underwriting.
  • Failing to sign, date, or include required authorizations, which may render the submission invalid for processing.

Security and compliance controls to look for when handling EOI forms

Encryption: TLS 1.2/1.3 and AES-256
Audit trail: Detailed signing logs
HIPAA: BAA available
ESIGN/UETA: Legal e-sign compliance
Access controls: Role-based permissions
Certifications: SOC 2 Type II, ISO 27001

Consequences of incomplete or inaccurate EOI submissions

Coverage delay: Processing hold
Higher premium: Underwriting surcharge
Claim denial: Possible denial
Policy rescission: Cancellation risk
Regulatory risk: HIPAA breach fines
Fraud exposure: Investigations

eSignature vendors and pricing considerations for EOI submissions

Compare baseline pricing and key features when selecting an eSignature provider for securely collecting EOI forms; signNow is listed first for parity with platform integration notes.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical EOI use cases from common workflows

Real-world examples show how EOI forms shorten underwriting and document collection when handled correctly.

Travel Agency Submission

An agency collects applicant answers and uploads physician reports

  • Underwriter requests one follow-up lab result
  • The carrier approves adjusted coverage within five business days after receiving the records, avoiding policy lapse and preserving premium rates.

Group Plan Upgrade

An employee requests a higher travel benefit mid-year

  • HR submits completed EOI and consent form
  • Underwriting verifies medical history, grants conditional approval with a higher premium, and updates payroll deductions without manual paper routing.

Frequently asked questions about the Insurance Travelers EOI Form

Answers to common questions about when an EOI is required, acceptable signature methods, and what to do if information changes.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users