Property Details
Provide full street address, parcel or legal description, unit number, construction type, year built, square footage, and current occupancy status to accurately identify the risk location for underwriting.
A complete Insurance Vacant Dwelling Application clarifies risk exposure, supports underwriting decisions, and documents vacancy-related safeguards. Proper submission reduces the chance of claim denial, enables accurate premium calculation, and helps insurers apply appropriate vacancy endorsements or exclusions.
Typical users and signers for this application include the property owner, property manager, and insurance agent.
Provide complete, accurate information and supporting documents to speed underwriting and avoid coverage disputes for vacant properties.
Provide full street address, parcel or legal description, unit number, construction type, year built, square footage, and current occupancy status to accurately identify the risk location for underwriting.
Specify the anticipated vacancy start and end dates, the reason for vacancy, and whether the vacancy is temporary, seasonal, or indefinite; include MM/DD/YYYY dates explicitly.
Describe alarms, locks, property checks, contracted security services, boarded windows, and ongoing maintenance plans that reduce loss exposure during vacancy; include vendor names where applicable.
Indicate whether utilities are active or shut off, lawn and snow services scheduled, and any measures taken to prevent freezing, mold, or water damage during periods unoccupied.
List prior insurance carriers, recent claims history, cancellations or nonrenewals, and any loss prevention inspections, repairs completed, or underwriting recommendations already implemented with dates and attached documentation.
State the policy type requested, desired limits, deductible options, vacancy endorsement requests, and any special provisions or temporary endorsements required by the insurer, with estimated premium.
| Field | Configuration |
|---|---|
| Authentication | Email link default; enable SMS code for higher assurance |
| Required Fields | Make owner, address, and dates mandatory |
| Document Upload | Allow photo and PDF uploads up to 25MB |
| Conditional Logic | Show security fields if vacancy exceeds 30 days |
| Audit Trail | Enable full event logging and timestamps |
Digital submission requires supported file formats, signer authentication, secure storage controls, and access controls across integrations.
Notify insurer as soon as vacancy is planned or occurs
Submit endorsements before vacancy or at policy renewal
Report losses immediately per policy terms
Underwriters may require inspection within 30 days
Provide updates if vacancy extends beyond reported dates
Tim Martin of Martin Properties uses digital workflows to process property insurance and vacancy paperwork when owners are remote.
Brian Fitzgibbons at Optica Ventures relies on digital signing to collect completed vacant dwelling applications from remote property owners.
Owner/Trustee — The property owner or trustee has authority to represent occupancy status, sign the application, and certify security measures; insurers often require owner certification and a dated signature to validate vacancy coverage.
Agent/Broker — Licensed insurance agents or brokers may complete and submit the application on behalf of clients, but must disclose agency relationship, provide accurate representations, and maintain copies for agency records and client confirmation.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |