Parties
Names of entity waiving and the party accepting responsibility, using legal business names.
A clear waiver documents who must provide or maintain workers' compensation insurance, reduces ambiguity in contract risk allocation, and helps contracting parties verify coverage before work begins.
Organizations and individuals use this waiver to record which party will carry workers' compensation responsibility before work starts.
Use the waiver alongside certificates of insurance and indemnity terms to form a complete risk-management record.
Names of entity waiving and the party accepting responsibility, using legal business names.
Clear statement that the signing party has workers' compensation insurance or waives coverage rights.
Insurer name, policy number, policy period, and limits to allow verification.
Date the waiver takes effect and whether it applies to ongoing or specific projects.
Authorized signer name, title, signature, and date for each party.
Certificate of insurance, endorsements, and any indemnity clauses tied to the waiver.
| Field | Configuration |
|---|---|
| Signature Field | Require signature and date for the authorized representative |
| Attachment Field | Require COI upload before finalizing signature |
| Routing Order | Assign signing sequence: waiving party then hiring party |
| Authentication | Use email link or SMS code for signer verification |
Ensure the eSignature platform supports audit trails, secure storage, and the authentication level your organization requires.
Store signed waivers in a secure repository with access controls and a retrievable audit trail to support future claims or audits.
Waiver and COI must be on file prior to mobilization
Update waivers if policy renews or lapses mid-project
Re-verify coverage annually or per contract terms
Retain documents to support any future claims
Make records available during internal or insurer audits
Initiate waiver request with contract or purchase order
Contractor completes waiver and uploads COI
Risk team validates policy limits and endorsements
File signed waiver and COI in records repository
Optica consolidated contractor waivers and COIs into a single electronic record to streamline onboarding and auditing.
A healthcare provider required contractors to sign waivers plus a BAA before site access.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |