Policy Identity
Policy number, insurer name, and named insured to ensure the declaration is attached to the correct policy and claim file.
A complete, timely Insurance Wind Declaration speeds claim intake, documents the policyholder’s account of the event, and preserves evidence for coverage evaluation. It reduces ambiguity during adjustment and supports accurate reserve and payment decisions while establishing an initial written record for potential dispute resolution under ESIGN (15 U.S.C. ch. 96) and state contract law.
Parties involved before, during, and after a wind claim include insured property owners, insurance agents, claims adjusters, and restoration contractors.
Depending on the policy and jurisdiction, third parties such as public adjusters, mortgagees, or property managers may also complete or co-sign the declaration.
Policy number, insurer name, and named insured to ensure the declaration is attached to the correct policy and claim file.
Full property address and contact information so inspectors and adjusters can locate the loss and coordinate site visits efficiently.
Exact or approximate date and time of the wind event used to verify occurrence against weather reports and policy coverage periods.
Concise inventory of damaged items and structures, including photographic references and estimated severity to assist initial damage assessment.
Actions taken to prevent further loss (temporary tarping, boarding) and related costs, documented for potential reimbursement.
Signature, printed name, and date from the claimant and any required witnesses or agents to validate the declaration.
| Field | Configuration |
|---|---|
| Authentication Method | Email link, SMS code, or KBA |
| Required Attachments | Photo fields and optional invoice upload |
| Signature Type | Typed, drawn, or cryptographic |
| Retention Setting | Auto-save signed PDF and audit trail |
Use secure eSignature platforms or insurer portals that support PDF, DOCX uploads, and maintain an audit trail and tamper-evident storage.
Ensure the chosen platform supports required compliance standards (ESIGN/UETA) and BAA if the declaration contains protected health information.
Notify insurer as soon as possible per your policy terms.
Adjusters may schedule inspections within days to weeks.
Keep originals and signed copies until claim closes.
Insurers may issue interim emergency funds for mitigation.
Follow insurer appeal deadlines stated in your claim correspondence.
A homeowner documents roof and siding damage with photos and dates
Property manager files a declaration with tenant impact details
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies | Varies | Varies |