Parties
Full legal names and contact details for buyer and seller, including billing and delivery contacts to avoid misunderstandings.
An Intent to Purchase Gravel clarifies expectations before a full purchase order or contract is drafted. It records specs, tentative quantities, and timing so both sides can verify availability and logistics.
This document is used by buyers, suppliers, and project managers involved in earthwork, paving, landscaping, or public works projects.
Use a signed intent to align procurement, delivery scheduling, and invoicing steps across teams before committing to a formal purchase order or contract.
Full legal names and contact details for buyer and seller, including billing and delivery contacts to avoid misunderstandings.
Specify tons or cubic yards, gradation, maximum fines, moisture tolerance, and any sieve or source requirements to prevent disputes.
Unit price, adjustments for moisture or weight, taxes, delivery fees, and whether price is estimate or fixed.
Delivery address, access constraints, required permits, staging area, delivery window, and liability for failed first attempts.
Inspection protocol, sampling rights, cure periods for nonconforming material, and remedy options on rejection.
Authorized signer names, titles, signature lines, and effective date to show who can bind each party.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature (ESIGN/UETA compliant) |
| Authentication | Email verification or SMS code; use stronger KBA for high-value orders |
| Delivery Method | Email with PDF attachment or secure signing link |
| Storage | Encrypted cloud storage with audit trail retention |
Choose a platform that supports secure eSignatures, audit trails, and optional stronger signer authentication.
Date the buyer signs and sends the intent
Date after which the supplier can withdraw its availability
Start and end dates for scheduled deliveries
Time allowed for material inspection after delivery
Invoice payment terms (e.g., Net 30) tied to acceptance
Buyer issues the intent to supplier, starting procurement sequence
Supplier confirms availability and tentative delivery schedule
Logistics team confirms dates, trucks, and site access
Buyer inspects material, confirms conformity, and authorizes payment
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Tim Martin needed fast, compliant procurement for multiple site repairs
Dan Rotelli required secure signed authorizations for aggregate purchases