Establishing secure connection…Loading editor…Preparing document…

Intention to Contract Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

INTENTION TO CONTRACT AGREEMENT

This Intention to Contract Agreement (the "Agreement") is made as of the day of of by and between Client Name: with principal address: , and Provider Name: with principal address: (each a "Party" and together the "Parties").

RECITALS

WHEREAS, the Parties desire to enter into good faith negotiations with the objective of executing a definitive contract setting forth the terms and conditions under which the Provider will provide certain goods and/or services to the Client; and

WHEREAS, the Parties wish to record their mutual intentions with respect to key commercial points, allocation of costs during negotiation, confidentiality and any limited binding obligations that may apply during the negotiation period; and

WHEREAS, the Parties recognize that, except as otherwise expressly provided in this Agreement, neither Party is legally bound to proceed to a definitive agreement until such definitive agreement is executed by both Parties.

NOW, THEREFORE, in consideration of the mutual covenants herein, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms have the meanings set forth below: "Definitive Agreement" means a fully executed, written contract executed by authorized representatives of both Parties that sets forth the detailed rights, obligations, prices and other terms governing the contemplated transaction. "Confidential Information" has the meaning set forth in Section 5.

2. PURPOSE

The purpose of this Agreement is to set out the Parties' mutual intention to negotiate and document the material commercial terms for the provision of goods and/or services by the Provider to the Client and to establish the framework and limited obligations that will govern the negotiation period.

3. KEY PROPOSED TERMS

4. NEGOTIATION OBLIGATIONS

The Parties shall negotiate in good faith and use commercially reasonable efforts to finalize the Definitive Agreement within the period of from the date of this Agreement. Each Party shall designate a representative to meet, exchange information and consider revisions as reasonably required.

5. CONFIDENTIALITY

For purposes of this Agreement, "Confidential Information" means all non-public information disclosed by one Party to the other in connection with the negotiation and evaluation of the contemplated transaction, whether in oral, written or electronic form. Confidential Information shall not include information that is or becomes generally available to the public other than by a breach of this Agreement, or is lawfully received from a third party without restriction.

Each Party agrees: (a) to use Confidential Information solely for the purpose of negotiating the Definitive Agreement; (b) to restrict disclosure to employees, agents or advisors who have a need to know and are bound to confidentiality no less protective than this Agreement; and (c) to exercise at least the same degree of care to protect Confidential Information as it uses to protect its own confidential information, but in no event less than reasonable care. The obligations of confidentiality under this Section shall survive termination of this Agreement for a period of three (3) years.

6. BINDING AND NON-BINDING PROVISIONS

Except as expressly set forth in Section 5 (Confidentiality), Section 7 (Exclusivity), and Section 8 (Expenses), this Agreement is intended to be non-binding and creates no obligation for either Party to enter into the Definitive Agreement or to consummate the contemplated transaction. No offer, acceptance or other contractual obligations with respect to the subject matter hereof shall arise unless and until a Definitive Agreement is executed by both Parties.

7. EXCLUSIVITY

The Parties may elect to negotiate on an exclusive basis for a limited period. If exclusivity is desired, check the box below and specify the exclusivity period. If no box is checked, no exclusivity is granted.

8. EXPENSES

Each Party shall bear its own expenses incurred in connection with the negotiation of the Definitive Agreement, unless otherwise agreed in writing. Any third‑party costs or deposits that one Party will pay on behalf of the other must be set forth in a separate writing signed by both Parties.

9. CONDITIONS PRECEDENT

The Parties' obligations to execute a Definitive Agreement are subject to customary conditions precedent, including satisfactory completion of due diligence, internal approvals and the mutual agreement on final commercially reasonable terms. Any material change to the proposed terms shall entitle either Party to cease negotiations.

10. TERMINATION

This Agreement will automatically terminate upon the earlier of: (a) execution of the Definitive Agreement by both Parties; (b) written notice by either Party to the other of termination of negotiations; or (c) expiration of the negotiation period set forth in Section 4. Termination shall not relieve any Party of liability for breach of any binding provision of this Agreement.

11. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the Parties at their addresses set forth below (or to such other address as a Party may designate by notice in accordance with this Section). Notices shall be deemed given when delivered in person, transmitted by electronic mail with confirmation of receipt, or three (3) business days after deposit with a nationally recognized courier service.

12. ASSIGNMENT

Neither Party may assign or transfer its rights or obligations under this Agreement without the prior written consent of the other Party, except that either Party may assign this Agreement to an affiliate or in connection with a merger, sale of substantially all assets or change in control, provided the assignee assumes obligations hereunder in writing.

13. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The Parties submit to the exclusive jurisdiction of the state and federal courts located in that State for disputes arising out of or relating to this Agreement.

14. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, proposals, letters, agreements or communications, whether oral or written, concerning the subject matter hereof, except that any executed confidentiality agreement between the Parties shall continue in accordance with its terms.

15. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired and the Parties shall negotiate in good faith to replace the invalid provision with a valid provision that most nearly effects the Parties' original intent.

16. AMENDMENT; WAIVER; COUNTERPARTS

This Agreement may be amended or modified only by a written instrument executed by both Parties. No waiver of any provision shall be effective unless in writing and signed by the Party granting the waiver. This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall constitute one instrument.

17. REPRESENTATIONS

Each Party represents and warrants that it has the full corporate or legal power and authority to enter into this Agreement and that the execution and delivery of this Agreement and the performance of its obligations will not violate any contract, law or order applicable to such Party.

18. MISCELLANEOUS

Headings used in this Agreement are for convenience only and shall not affect the interpretation of this Agreement. The Parties agree to cooperate and execute such further documents and instruments as may be reasonably required to carry out the purposes of this Agreement.

Client:

By:

Date:

Provider:

By:

Date:

Enter text✕

What the Intention to Contract Agreement Is

An Intention to Contract Agreement is a preliminary written statement that records parties' mutual intent to negotiate, draft, or enter a future binding contract. It typically sets the anticipated subject matter, essential commercial terms, timelines for negotiation, and any exclusivity or confidentiality obligations that apply before a final agreement is executed. This document helps clarify expectations, preserve bargaining positions, and create an audit trail of commitments while the parties finalize substantive contract language and satisfy internal approvals or regulatory checks.

Why Parties Use an Intention to Contract Agreement

Use this document to document mutual intent, reduce misunderstandings, protect negotiations with limited confidentiality, and create a record that can support performance claims or timing expectations during contract formation and approvals. It is not a substitute for a full contract unless it expressly creates binding obligations.

Why Parties Use an Intention to Contract Agreement

Who Typically Prepares and Signs This Document

Organizations and individuals use an Intention to Contract Agreement when parties want a short-form record of negotiation scope and timing before final contract execution.

  • Buyers and procurement teams formalize negotiation windows and approval milestones, helping purchasing managers coordinate internal reviews and funding.
  • Vendors and sales teams capture commercial terms and exclusivity periods to protect pricing and resource allocation during contract finalization.
  • Legal and business development professionals use it to record key obligations and to trigger further due diligence or regulatory checks.

The document is useful across procurement, sales, partnerships, and joint-venture negotiations to manage risk and set clear next steps.

Who Signs and Why

Contract Manager

Often the operational lead responsible for delivery or procurement. Signs to confirm business terms and to trigger internal approvals; their signature records acceptance of timing and deliverable outlines in anticipation of the final contract.

General Counsel

Legal representative who may sign to document limited legal commitments such as confidentiality or exclusivity; their involvement signals that substantive contract terms will follow and that legal review is underway.

Step-by-Step: Preparing and Executing the Agreement

Follow these sequential steps to create a clear, enforceable record of intent and to minimize later disputes during contract formation.

  • 01
    Draft Terms: List scope, timelines, and limited obligations clearly.
  • 02
    Review Legal: Confirm whether clauses create binding duties or mere statements of intent.
  • 03
    Confirm Authority: Ensure signers have authority and include titles.
  • 04
    Sign and Record: Execute, date, and save copies with audit trail metadata.

How to Amend or Update the Agreement

Changes should be documented with version dates and re-signed by authorized parties to avoid ambiguity about which terms control.

01

Propose Change:

Describe amendment and reason in writing.
02

Obtain Approval:

Collect sign-off from all original parties.
03

Document Version:

Add version number and effective date.
04

Re-sign:

All parties must sign the amended text.
05

Distribute:

Share final copies to stakeholders.
06

Archive:

Store prior versions per retention policy.

Where to Send or File the Executed Agreement

Route and store executed copies to ensure traceability and to support later contract formation or audits.

  • Internal Contracts Team: Primary repository for negotiation records and approvals.
  • Legal Counsel: Retains for legal review and potential dispute support.
  • Project Owner: Operational lead receives execution copy for planning.
  • Document Repository: Store final PDF with metadata in contract lifecycle system.

How to Configure a Digital Workflow

Set up clear roles, required fields, and routing rules to reduce signer confusion and to preserve an audit trail.

Field Configuration
Signature Order Sequential or parallel routing configured per negotiation needs
Authentication Email link, SMS code, or stronger verification
Attachment Required Enable attachments for supporting documents
Retention Tag Apply retention policy metadata on upload

Distribution and eSubmission Options

Use a combination of email, secure links, and contract repositories to send the agreement and collect signatures.

  • Email Delivery: Send secure signing links to signers.
  • In-Person Kiosk: Allow onsite signing via tablet or kiosk.
  • API Integration: Automate routing with enterprise systems.

Typical Timelines and Deadlines to Note

Identify and record deadlines so negotiation windows, exclusivity periods, and internal approval dates are clear and enforceable.

Negotiation Window:

Specify exact start and end dates for negotiations; avoids open-ended commitments.

Exclusivity Period:

State how long parties must refrain from negotiating with others.

Approval Deadlines:

List internal approval dates for finance and legal reviews.

Signature Deadline:

Include a final date by which signatures must be collected.

Transition Dates:

Note when work or handovers begin post-signature.

Key Milestones from Intent to Final Contract

Track the sequence of milestones to move from intent through negotiation, approval, and final execution with dates and responsible parties.

01

Intent Signed

Parties sign the Intention to Contract Agreement to record mutual expectations.

02

Due Diligence

Parties complete required diligence and document review steps.

03

Negotiation Complete

Parties agree on final contract language and commercial terms.

04

Final Execution

Authorized signers execute the binding contract and exchange copies.

Common Mistakes to Avoid

  • Failing to state whether the agreement is binding or non-binding creates uncertainty and potential litigation over whether obligations were intended.
  • Leaving key commercial terms vague—such as scope, pricing, or duration—can cause downstream disputes or allow parties to claim no meeting of the minds.
  • Not confirming signer authority or title risks that signatures will be later challenged for lack of power to bind the organization.
  • Neglecting to preserve an auditable copy with timestamps and signer identity undermines evidence for later enforcement or dispute resolution.

Risks and Potential Consequences of Errors

Unintended Obligations: May create binding commitments if language implies enforceable promises.
Contractual Gaps: Vague intent can delay performance and increase costs.
Authority Challenges: Signatures without proper authority invite rescission claims.
Regulatory Exposure: Failure to document consent may affect regulated transactions.
Evidence Weakness: Missing audit trail weakens enforcement position.
Costs to Cure: Corrective amendments and legal fees increase transaction cost.

Core Elements to Include for a Professional Agreement

A well-drafted Intention to Contract Agreement balances clarity and brevity while protecting negotiation posture and setting concrete next steps for all parties.

Purpose

A short statement of why the parties are entering the agreement and the anticipated subject matter, limiting ambiguity about intent.

Scope Summary

A concise description of goods, services, deliverables, or project parameters that guides later contract drafting and reduces scope disputes.

Timelines

Clear negotiation windows, signature deadlines, and milestones that coordinate approvals and resource allocation across teams.

Confidentiality

Limited confidentiality or NDA references to protect proprietary information disclosed during negotiations, with defined duration and permitted disclosures.

Authority Clause

Statement confirming signers have authority or that signatures are subject to internal approvals to prevent unauthorized commitments.

Non-Binding vs Binding

Explicit language stating which provisions, if any, are intended to be legally binding, such as confidentiality or exclusivity clauses.

How to Save, Export, and Share Final Copies

Use formats and metadata that preserve the audit trail, signer identity, and time stamps to support enforceability and archival requirements.

PDF/A Export

Save a tamper-evident PDF with embedded audit trail and signature metadata to maintain evidentiary value.

DOCX Archive

Keep an editable DOCX copy for internal version control and to support future amendment drafting.

System Storage

Upload to a secure contract repository with role-based access and retention tags for compliance.

Email Distribution

Send executed copies to all signers and stakeholders with a record of delivery and receipt.

Common eSignature Options for Executing Intents

Compare basic plan costs and capability differences among popular eSignature providers when selecting a platform to manage signing and retention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes — 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Real-World Uses of an Intention to Contract Agreement

Short examples show how different organizations use an intention document to manage negotiations and approvals.

Case Study 1

A software vendor used an intent letter to lock pricing while integrating customer requirements.

  • It limited negotiation to 30 days.
  • The note reduced sales cycle disputes and enabled the vendor to allocate development resources with confidence while the final SOW was drafted and approved.

Case Study 2

A construction firm documented intent on scope and schedule before bidding and prequalifying subcontractors.

  • It recorded a 60-day exclusivity period.
  • This protected bid pricing during permit approvals and gave procurement teams clear negotiation milestones for follow-on subcontracts and insurance checks.

Security and Compliance Checkpoints

Encryption In Transit: TLS 1.2/1.3
Encryption At Rest: AES-256
ESIGN / UETA: Complies with U.S. e-signature laws
HIPAA Support: BAA available where needed
Audit Trail: Time, IP, and action logs
Access Controls: Role-based permissions

Frequently Asked Questions About Intention to Contract Agreements

Answers to common legal and practical questions to help you prepare, execute, and rely on an Intention to Contract Agreement.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users