Can I use an electronic signature?

Yes. Electronic signatures are legally valid under federal ESIGN and most state UETA statutes when intent and consent are present. For consumer-facing records, ensure the signer can access and retain the electronic record.

Do I need a notarized signature?

Not generally required for interior design selections unless the selection is incorporated into a document that requires notarization by state law or contract. Check contract terms and any state-specific notarization rules.

What if the delivered color differs from the sample?

Document variance procedures on the selection sheet, retain batch and lot numbers, and require supplier corrective actions. Use signed mock-up approvals to limit disputes and establish the accepted appearance.

How do I update a signed selection?

Create an amendment or a new selection document with clear reference to the original, include reasons for change, and obtain fresh approvals and dates from all required parties.

Who signs on behalf of a company?

An authorized representative with contract authority should sign; include printed name, title, and role. Verify authorization per the contract or corporate resolution if questions arise.

How long should I retain signed selections?

Retain signed selections for the active contract term plus at least three years; longer retention may be required for tax, warranty, or industry-specific rules.

Electronic Signature
Templates
Miscellaneous
Interior Design Colour Selection

Interior Design Colour Selection

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

INTERIOR DESIGN COLOUR SELECTION

This Interior Design Colour Selection Agreement (the "Agreement") is entered into by the following parties on the Effective Date set forth below.

Client Name: Designer Name:

Project Address:

WHEREAS

WHEREAS, Client seeks professional interior design services limited to colour selection, coordination of paint and finish specifications, and preparation of colour boards for the Project; and

WHEREAS, Designer represents that Designer possesses the professional expertise and resources to advise and prepare colour selections, paint specifications and associated finish recommendations for the Project; and

WHEREAS, the parties desire to set forth the terms, scope, payment and other provisions governing the Designer’s colour selection services for the Project.

SCOPE OF WORK

Designer shall provide professional colour selection services limited to the following activities: identification of colour palettes, specification of paint products and finishes, preparation of physical or digital colour boards, and written colour schedules for the rooms listed below. Designer shall not be responsible for paint application, site alterations, or construction unless expressly agreed in writing.

Detailed Scope (describe deliverables, number of revisions, and exclusions)

ROOM AND COLOUR SELECTIONS

For each room listed below, Designer will provide a primary colour selection and up to two complementary colour options, specifying manufacturer, product name, colour code and recommended finish.

Room 1 — Name Primary Colour Complementary Options (up to 2)

Room 2 — Name Primary Colour Complementary Options (up to 2)

Room 3 — Name Primary Colour Complementary Options (up to 2)

If additional rooms require colour selection beyond those listed above, the Client will authorize additional scope and associated fees in writing prior to commencement of work on those rooms.

PAYMENT TERMS

In consideration for the services set forth herein, Client shall pay Designer as follows:

Total Fee (USD) Payment Schedule Late Payment Fee

Client shall pay all undisputed sums within the time specified in the Payment Schedule. Late payments shall accrue interest and late fees as specified above. Designer may suspend performance for undisputed late payments after providing seven (7) days' written notice to Client.

TERM AND TERMINATION

This Agreement shall commence on the Effective Date and shall continue until completion of the Scope of Work or until the End Date, unless earlier terminated as provided below.

Effective Date End Date (if applicable) Notice Period for Termination Termination Details

If either party materially breaches this Agreement and fails to cure within the Notice Period above after receipt of written notice, the non-breaching party may terminate this Agreement. Upon termination Client shall pay Designer for all work performed and expenses reasonably incurred through the termination date.

CONFIDENTIALITY

Each party shall keep confidential and shall not disclose to any third party any non-public information disclosed by the other party in connection with this Agreement, including but not limited to proprietary specifications, colour formulae, pricing, and client preferences ("Confidential Information"), except as required by law. Confidential Information does not include information that is or becomes publicly available through no fault of the receiving party, or that is independently developed without use of the other's Confidential Information.

The receiving party shall take reasonable measures to protect the confidentiality of the disclosing party’s Confidential Information, at least equivalent to the measures it uses to protect its own confidential information of a similar nature.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of without regard to principles of conflict of laws.

ENTIRE AGREEMENT

This Agreement, including any schedules and written attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. Any modification or waiver of any provision of this Agreement must be in writing and signed by both parties.

ADDITIONAL ACKNOWLEDGEMENTS

Client acknowledges that: (a) actual paint appearance may vary by batch and lighting conditions; (b) Designer’s responsibility is limited to selection and specification; and (c) Client is responsible for final on-site approval prior to application.

Client Contact Email Designer Firm / License Number

Client:

By:

Date:

Designer:

By:

Date:

What the Interior Design Colour Selection Is and when it's used

The Interior Design Colour Selection is a structured document used to record a client’s color, finish, and material decisions for a design project. It consolidates specifications (paint codes, fabric swatches, finish types), approval dates, and signatory consent so contractors, suppliers, and project managers have a single, auditable source for execution and ordering.

Why a clear colour selection record matters

A formal colour selection reduces ordering errors, protects both client and designer from scope disputes, and creates a documented acceptance point for production and installation. It supports accurate procurement, prevents costly rework, and provides traceable approval history should warranty or compliance questions arise.

Who typically completes and relies on this form

Designers, project managers, and clients use the colour selection to finalize aesthetic decisions and to authorize procurement.

Interior designers and design firms — prepare the form, recommend options, and obtain client approvals during design development and prior to ordering.
Clients and owners — review samples, confirm selections, and sign to accept specified colors and finishes as contract deliverables.
General contractors and suppliers — reference approved codes and materials for purchasing, fabrication, and installation to meet scope.

Main elements included in a professional colour selection

A complete selection sheet pairs visual swatches with precise identifiers and administrative details so every stakeholder interprets specifications the same way.

Project and client

Project name, client name, site address, and contract or PO number to link selections to the correct job and invoicing records.

Room or area

Clear room names or area codes (e.g., Kitchen A, Suite 201) so selections map to construction drawings and installation scopes.

Colour identifiers

Exact colour references (Pantone, RAL, NCS, manufacturer code, or hex) accompanied by physical swatch IDs and finish descriptions.

Sample source

Manufacturer, product name, batch or lot number, and supplier contact details for procurement and quality checks.

Approval fields

Signature blocks, printed name, role, and date for client approval plus optional designer confirmation and installer acknowledgement.

Notes & exceptions

Conditional notes for alternate selections, lead times, expected variations between sample and production, and any mock-up requirements.

Step-by-step: documenting and approving colour selections

Follow these steps to collect approvals and distribute the finalized selection to procurement and installers.

01

Prepare sheet: Assemble swatches, codes, and supplier data into a single document.
02

Review with client: Walk through samples and note any alternates or mock-up requirements.
03

Record decisions: Enter exact codes, finishes, and room associations on the selection form.
04

Obtain signatures: Get client and designer signatures and date the form for auditability.

Setting up an online approval workflow for selections

A simple digital workflow reduces turnaround time and maintains an audit trail; configure fields, approvers, and notifications before sending.

Field	Configuration
Signature fields	Place client and designer signature and date fields with required validation.
Conditional fields	Show alternate selection fields only if primary option is declined.
Authentication	Use email or SMS verification for client identification based on project sensitivity.
Notifications	Configure routing to procurement and installer once final signature is captured.

Typical routing after a selection is finalized

After approval, distribute the finalized selection to teams that act on it; include procurement, manufacturing, and site supervision.

Designer to Client: Designer presents selections and obtains client approval and signature.
Client to Procurement: Signed selection routes to procurement with supplier and code details.
Procurement to Supplier: Supplier receives exact codes and lot numbers for ordering.
Installer Acknowledgement: Installer confirms receipt and notes any site mock-up requirements.

Digital signing and delivery: platform considerations

Choose a platform that supports secure eSignatures, preserves formatting, and provides an audit trail for approvals.

File formats: PDF and DOCX preserve layout and are widely supported.
Integrations: Connectors to Google Workspace, Microsoft 365, and NetSuite streamline distribution.
Authentication: Email or SMS verification balances usability and identity assurance.

Time expectations and scheduling checkpoints

Track decision and procurement deadlines to avoid production delays; document cut-off dates for ordering and mock-ups on the selection form.

Design approval deadline:

Specify the date by which client must approve selections.

Order cut-off:

Supplier lead times determine the last date to place orders.

Mock-up review:

Schedule sample approvals before bulk ordering.

Installation window:

Align delivery dates with on-site installation slots.

Change request cutoff:

State the last date changes are accepted without additional cost.

Common mistakes to avoid when preparing selections

Using informal color names instead of manufacturer codes, which leads to incorrect orders and costly rework.
Failing to record sample batch or lot numbers, causing acceptance disputes when production material differs from the approved sample.
Not capturing explicit client sign-off dates, which complicates responsibility for out-of-scope changes and additional charges.
Omitting finish or substrate specifications, which can change appearance and performance despite the same color code.

Potential legal or financial risks from poor documentation

Rework costs: Supplier replacement and reinstallation expenses.

Project delays: Missed lead times and installation windows.

Dispute escalation: Contract claims over scope or acceptance.

Warranty issues: Manufacturer warranties void if wrong materials are used.

Regulatory compliance: Safety or labeling requirements unmet in some jurisdictions.

Payment holdbacks: Clients may withhold payment pending corrective work.

Comparison: common eSignature pricing and feature points

Typical plan and feature differences for eSignature platforms. signNow is shown first by vendor labeling conventions; confirm vendor plans and limits directly with each provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently asked questions about colour selection forms

Answers to common questions about eSignatures, updates, notary needs, and handling sample variances during a project.

Need help? Contact support

Can I use an electronic signature?
Yes. Electronic signatures are legally valid under federal ESIGN and most state UETA statutes when intent and consent are present. For consumer-facing records, ensure the signer can access and retain the electronic record.
Do I need a notarized signature?
Not generally required for interior design selections unless the selection is incorporated into a document that requires notarization by state law or contract. Check contract terms and any state-specific notarization rules.
What if the delivered color differs from the sample?
Document variance procedures on the selection sheet, retain batch and lot numbers, and require supplier corrective actions. Use signed mock-up approvals to limit disputes and establish the accepted appearance.
How do I update a signed selection?
Create an amendment or a new selection document with clear reference to the original, include reasons for change, and obtain fresh approvals and dates from all required parties.
Who signs on behalf of a company?
An authorized representative with contract authority should sign; include printed name, title, and role. Verify authorization per the contract or corporate resolution if questions arise.
How long should I retain signed selections?
Retain signed selections for the active contract term plus at least three years; longer retention may be required for tax, warranty, or industry-specific rules.

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