Establishing secure connection…Loading editor…Preparing document…

Invention Disclosure Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Invention Disclosure Agreement

This Invention Disclosure Agreement (the "Agreement") is entered into as of by and between:

WHEREAS

WHEREAS, Discloser has conceived or developed certain inventions, discoveries, improvements or processes and related materials and information concerning the same (the "Invention") and desires to disclose the Invention to Recipient for the purposes set forth below; and

WHEREAS, Recipient requires a written disclosure containing sufficient technical detail to evaluate, protect, and pursue patent or other intellectual property rights in the Invention and to determine commercial exploitation options; and

WHEREAS, the parties desire to set forth the terms governing the disclosure, ownership, confidentiality, compensation and assignment of rights in the Invention.

Invention Details

Scope of Work

The Discloser shall provide sufficient technical information, prototypes, test results, and other materials reasonably necessary for Recipient to evaluate and, if agreed, to develop, prosecute and commercialize the Invention. The parties agree that the specific scope of work for evaluation, patent preparation, development and commercialization shall be as follows:

Payment Terms

In consideration for the disclosure, evaluation and any services rendered under this Agreement, Recipient shall pay Discloser as set forth below. All amounts are payable in United States dollars unless otherwise agreed in writing.

Recipient shall also be responsible for reasonable costs of collection and any attorneys' fees incurred by Discloser in enforcing payment obligations.

Term and Termination

This Agreement shall commence on the Effective Date and shall continue until the earlier of the parties' written agreement, the execution of a definitive license or assignment of the Invention, or termination as provided herein.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within the notice period specified above. Termination shall not relieve Recipient of obligations to pay amounts accrued prior to termination or obligations regarding confidentiality and assignment set forth below.

Confidentiality

"Confidential Information" means any non-public technical, business or financial information disclosed by Discloser to Recipient, including but not limited to invention disclosures, drawings, prototypes, formulas, processes, know-how, and trade secrets. Confidential Information does not include information that: (a) is or becomes generally available to the public through no fault of Recipient; (b) was in Recipient's lawful possession prior to receipt from Discloser; (c) is rightfully received by Recipient from a third party without restriction; or (d) is independently developed by Recipient without use of Confidential Information.

Recipient shall: (i) use Confidential Information solely for purposes permitted by this Agreement; (ii) restrict disclosure of Confidential Information to employees, contractors or agents with a need to know and who are bound to protect such information at least as stringently as required herein; and (iii) exercise reasonable care to prevent unauthorized disclosure. These obligations shall survive termination of this Agreement for a period of five (5) years, except that trade secrets shall be protected for as long as they qualify as trade secrets under applicable law.

Assignment of Rights

Discloser hereby discloses to Recipient and, to the extent permitted by applicable law and prior agreements, assigns and agrees to assign to Recipient all right, title and interest in and to the Invention, including the right to file and prosecute patent applications, subject to any pre-existing third-party rights or obligations disclosed in writing below. If full assignment is not permitted, Discloser grants Recipient an exclusive license to exploit the Invention under reasonable terms to be negotiated in good faith.

Representations, Warranties and Indemnity

Discloser represents and warrants that to the best of Discloser's knowledge the Invention is original to Discloser and not subject to any assignment inconsistent with the terms of this Agreement, except as disclosed above. Each party shall indemnify the other against losses arising from its breach of representations, warranties or confidentiality obligations, subject to limitations of liability set forth in any separate agreement between the parties.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located within that state for disputes arising under this Agreement.

Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. Neither party may assign this Agreement without the other party's prior written consent, except that Recipient may assign this Agreement in connection with a merger, sale of substantially all assets, or corporate reorganization to which Recipient is a party.

Discloser Name:

By:

Date:

Recipient Name:

By:

Date:

Enter text✕

What an Invention Disclosure Agreement Is and why it matters

An Invention Disclosure Agreement is a formal written record that documents a creator's new invention, describing its technical details, contributors, and ownership claims. Organizations use the disclosure to evaluate patentability, assign inventorship, begin internal review, and support timely patent filings. The agreement typically captures the invention title, summary, detailed description, supporting drawings or prototypes, date of conception, and names and roles of inventors. Accurate disclosure helps preserve priority dates, guides counsel on next steps, and establishes who must sign assignment or confidentiality attachments before public disclosure or external filing.

Why use an Invention Disclosure Agreement

A well-prepared disclosure protects patent rights, clarifies inventorship, documents technical contributions, and creates an audit trail for later prosecution or licensing decisions.

Why use an Invention Disclosure Agreement

Who typically prepares and reviews these disclosures

The document serves both individuals and organizational stakeholders to support IP strategy and legal compliance.

  • R&D Teams documenting novel technology contributions for patent counsel review and internal records
  • In-house Counsel or Outside Patent Attorneys assessing patentability and preparing filings
  • HR and IP Managers ensuring inventor assignment, remuneration, and compliance with company policy

Stepwise process to complete and route a disclosure

Follow these core steps to complete the disclosure accurately and move it to patent counsel or IP management.

  • 01
    Draft: Record invention details and attachments clearly
  • 02
    Identify Inventors: List all contributors with roles
  • 03
    Review Internally: Manager and legal review for completeness
  • 04
    Route to Counsel: Send to patent attorney for evaluation

Typical routing and review workflow

A standard workflow moves the completed disclosure from inventor to reviewers, then to counsel and decision-makers.

  • Inventor Submission: Inventor uploads disclosure and supporting files
  • Manager Validation: Supervisor confirms project context and funding
  • Legal Triage: IP team assesses novelty and ownership
  • Counsel Evaluation: Patent counsel advises on filing strategy

Configuring an online disclosure workflow

Set up fields, reviewer roles, and routing rules in your eWork management system before collecting disclosures.

Field Configuration
Required Fields Title | Inventor names | Description
Reviewer Roles Supervisor | IP Manager | Patent Counsel
Notifications Email alerts and reminder cadence
Access Controls Role-based view and edit permissions

Technical considerations for digital completion and signing

Ensure your platform can export signed PDFs and retain metadata for prosecution and recordkeeping.

  • File Formats: Accept PDF, DOCX, images for drawings
  • Audit Trail: Capture timestamps, IP, and actions
  • Authentication: Use email, SMS, or stronger methods

Comparing eSignature vendors for disclosure signing and routing

Basic pricing and capabilities to consider when selecting an eSignature vendor for invention disclosures and assignment forms.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common pitfalls to avoid when preparing a disclosure

  • Incomplete technical detail that prevents clear assessment of patentability and scope
  • Failing to list all inventors, which risks incorrect inventorship findings later
  • Omitting supporting lab notebooks or prototype evidence needed for priority dates
  • Public disclosure before filing that can jeopardize patent rights in some jurisdictions

Key legal and business risks from faulty disclosures

Loss of Rights: Patent invalidity risk
Inventorship Disputes: Corrective filings required
Assignment Gaps: Ownership challenges
Missed Deadlines: Priority date loss
Confidentiality Breach: Litigation or reputational harm
Regulatory Exposure: Industry-specific compliance penalties

Security and compliance items to include with digital disclosures

Encryption: TLS 1.2/1.3 and AES-256
Audit Trail: Timestamps, IP, action log
Access Controls: Role-based permissions
HIPAA BAA: Required for PHI in healthcare
21 CFR Part 11: Applicable for FDA-regulated records
ISO & SOC: ISO 27001 and SOC 2 Type II

Essential elements to include in a professional disclosure

A complete disclosure combines technical, legal, and administrative details so counsel can evaluate patentability and ownership quickly.

Invention Title

A short, descriptive title for docketing and initial searching that clearly identifies the technical field and primary innovation.

Abstract / Summary

A 1–3 paragraph summary that highlights the inventive concept, main advantages, and primary embodiments to guide initial review.

Detailed Description

Stepwise technical details including materials, methods, and alternative implementations sufficient for a person skilled in the art to reproduce the invention.

Conception and Reduction

Dates and narrative describing conception, reduction-to-practice, and any prototype testing or experimental data supporting functionality.

Inventor List

Complete names, affiliations, and roles of each inventor, including contributions and percentage involvement if applicable for internal records.

Attachments

Relevant lab notebooks, drawings, photos, test data, and prior art references that counsel will need for patent drafting and search.

Real-world examples of digital disclosure and signing workflows

Organizations have streamlined IP intake by using standardized electronic disclosures with secure signing and audit trails.

Optica Ventures (COO)

The interface is simple and easy-to-use for internal teams and customers.

  • The team moved from paper to digital.
  • As a result, disclosures were captured consistently, reviewers responded faster, and counsel received complete materials for timely patentability assessment.

Fertility Centers of Illinois (Founder)

airSlate SignNow provided flexibility to get signatures on the right documents in the right formats.

  • Digital signing supported mobile and offline work.
  • This enabled faster document turnaround, consistent recordkeeping, and improved compliance with internal policies.

Timing considerations and critical deadlines

Be mindful of statutory and practical deadlines that affect patent filings and internal policies when preparing disclosures.

Public Disclosure Risk:

File before public disclosure; U.S. has a 12-month grace period for filings

Provisional Filing Window:

Consider provisional patent filing to secure an earlier filing date

Assignment Execution:

Obtain assignments promptly to avoid ownership disputes

Counsel Review:

Allow sufficient time for patent counsel evaluation and invention clearance

Recordkeeping:

Retain original lab records and disclosures per retention policy

Key milestones from disclosure to filing

A typical timeline provides milestone checkpoints to move from disclosure through filing and prosecution.

01

Inventor Submission

Inventor completes and uploads the disclosure with attachments

02

Internal Review

Manager and IP team validate completeness and priority

03

Counsel Evaluation

Patent counsel assesses patentability and recommends filing type

04

Filing Decision

Organization decides provisional or nonprovisional filing and authorizes counsel

Practical tips for accurate, defensible disclosures

Follow these best practices to strengthen patent prosecution prospects and internal compliance.

Document Early and Fully
Record conception details, experimental results, and versions of designs immediately to preserve priority evidence.
List All Contributors
Identify everyone who contributed inventive concepts to prevent later inventorship disputes.
Use Standard Templates
Standardized forms reduce omissions and speed internal review cycles.
Protect Confidentiality
Control access to disclosures and enforce NDAs before sharing externally.

Frequently asked questions about completing an Invention Disclosure Agreement

Answers to common questions about content, signatures, inventorship, and digital execution when preparing a disclosure.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users