Firm Identification
Firm legal name, DBA names, CRD/IARD number, principal office address, and contact details as they will appear on the filed Form ADV.
Preparing a draft reduces errors and accelerates final filing by letting you validate disclosures, organize exhibits, and resolve internal approvals before submitting the live Form ADV.
Common preparers include compliance officers, in-house counsel, registered representatives, and third-party consultants who assemble the registration package.
Coordination between these roles during the draft phase reduces filing delays and helps ensure required signatures, exhibits, and delivery steps are complete prior to submission.
Firm legal name, DBA names, CRD/IARD number, principal office address, and contact details as they will appear on the filed Form ADV.
Names and ownership percentages for officers, directors, and principal owners; include entity charts and control relationships affecting disclosure.
Description of advisory services, fee schedules, client types, and assets under management methodologies used to populate Part 1 responses.
Complete disclosure of customer complaints, regulatory actions, criminal matters, or civil proceedings for covered persons and the firm.
Draft of Part 2 narrative brochure: summary of services, fees, conflicts of interest, custodial arrangements, and adviser representative biographical information.
Supporting documents, privacy notices, investment advisory agreements, Form CRS draft if applicable, and any required client-facing notices or consents.
| Field | Configuration |
|---|---|
| Access Control | Role-based reviewer and signer permissions for compliance and legal teams |
| Signature Order | Sequential signing: preparer, compliance approver, firm principal |
| Authentication | Email + SMS code or ID verification for principal signers |
| Audit Trail | Automatic capture of timestamps, IPs, and document version history |
Submit prior to advising clients if registration required by state or SEC
File an annual updating amendment within the timeframe required by regulatory rules
Amend promptly when material events occur to avoid inaccurate disclosures
Signatures should be captured after final review and before the live submission
Retain draft copies and final filings per regulatory retention policies
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