Establishing secure connection…Loading editor…Preparing document…

Investment Report

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

INVESTMENT REPORT AND SERVICES AGREEMENT

This Investment Report and Services Agreement is made effective as of by and between:

Advisor Name:

Client Name:

RECITALS

WHEREAS, Advisor is engaged in the business of providing investment analysis, reporting, and advisory services to clients and possesses the expertise, personnel, and systems necessary to deliver such services;

WHEREAS, Client desires to retain Advisor to prepare an investment report and provide related advisory services in accordance with the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend that the investment report delivered under this Agreement will constitute a professional assessment of Client's portfolio, including analysis, recommendations, and supporting data, and that Advisor will be compensated for such services as described herein.

EXECUTIVE SUMMARY

SCOPE OF WORK

Advisor shall prepare and deliver to Client an investment report that includes: a detailed portfolio summary, performance measurement versus agreed benchmarks, risk analysis, asset allocation review, and specific recommendations for rebalancing or other actions. The services will include explanatory notes, supporting calculations, and one presentation meeting to review findings.

PORTFOLIO SUMMARY

PERFORMANCE METRICS

Measurement Period: From to .

RISK ASSESSMENT

RECOMMENDATIONS

PAYMENT TERMS

As consideration for the services described herein, Client shall pay Advisor the fees set forth below. Fees are non-refundable except as otherwise stated in this Agreement.

TERM AND TERMINATION

This Agreement commences on the Start Date below and continues until the End Date below unless earlier terminated in accordance with this section.

Start Date:    End Date:

Either party may terminate this Agreement for material breach by the other party if such breach is not cured within the notice period specified above. Upon termination, Advisor shall deliver any completed work and shall be entitled to payment for services performed through the effective date of termination.

CONFIDENTIALITY

Each party acknowledges that in the course of performance it may obtain non-public, confidential or proprietary information of the other party ("Confidential Information"). Except as required by law, the receiving party shall not disclose Confidential Information to any third party and shall use at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care. Confidential Information does not include information that (i) is or becomes publicly available without breach of this Agreement, (ii) is rightfully received from a third party without restriction, or (iii) is independently developed without use of the disclosing party's Confidential Information.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state or jurisdiction specified below, without regard to conflict of law principles.

ENTIRE AGREEMENT

This Agreement, including any attachments and exhibits expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings, whether written or oral. No modification, amendment or waiver shall be effective unless in writing and signed by both parties.

ADVISOR CERTIFICATION

Advisor represents and warrants that the report will be prepared by personnel with appropriate qualifications and that the report will be prepared in accordance with generally accepted industry practices. Advisor does not guarantee future performance and Client acknowledges that all recommendations are subject to market risk.

Advisor Printed Name:

By:

Date:

Client Printed Name:

By:

Date:

Enter text✕

What an Investment Report Is and what it contains

An Investment Report is a formal document that summarizes an investor’s portfolio, asset allocations, performance metrics, and relevant disclosures over a defined reporting period. It typically combines quantitative tables (holdings, returns, fees, and realized/unrealized gains) with qualitative commentary on market conditions, investment strategy, and risk factors. Investment Reports are used by financial advisors, asset managers, and custodians to communicate performance to clients and stakeholders, comply with regulatory disclosure obligations, and document decisions for audit and tax purposes. They often include benchmarks, attribution analysis, and notes on valuation methodologies and data sources.

Why a clear Investment Report matters

A clear Investment Report provides transparency into portfolio performance, supports fiduciary accountability, and documents fee and compliance disclosures required by regulators. It reduces client questions by consolidating data and narrative explanation, aiding decision-making and recordkeeping for audits and tax reporting.

Why a clear Investment Report matters

Who prepares and receives Investment Reports

Financial advisors, portfolio managers, institutional investors, compliance officers, and trustees commonly prepare or receive Investment Reports.

  • Wealth management firms: periodic client reporting, fee disclosure, and performance attribution for advisory agreements.
  • Retail brokerages: account statements, realized gain summaries, and suitability documentation for investor records.
  • Institutional investors: consolidated reporting across mandates, compliance attestations, and audit-ready data exports.

Recipients use reports to monitor performance, verify compliance, and support client communications and regulatory filings.

Core sections every professional Investment Report should include

Core sections of a professional Investment Report organize data, analysis, disclosures, fees, and appendices for auditability and client review and performance benchmarking.

Executive Summary

Concise overview of portfolio objectives, major performance drivers, key changes during the period, and a plain-language statement of returns versus benchmarks including contextual notes on market conditions.

Holdings

Detailed schedule listing securities, identifiers, quantities, market values, cost basis, sector allocations, and percentage of portfolio with sortable columns for audit and reconciliation purposes and daily pricing.

Performance

Time-weighted and money-weighted return calculations over multiple horizons, attribution analysis, comparison to benchmarks, and notes on calculation methodology and data sources including gross and net of fees, and handling of cash flows.

Fees & Expenses

Schedule of management fees, performance fees, transaction costs, and indirect expenses with fee calculations, effective dates, and a reconciliation to total reported returns, including soft-dollar arrangements.

Risk Metrics

Standard deviation, beta, drawdown, Value at Risk (VaR), correlation matrices, and scenario analyses with commentary on concentration and liquidity risk, plus stress-test results and model assumptions used for calculations.

Supporting Docs

Appendices including transaction logs, cash flow statements, custodian confirmations, valuation policies, tax lot detail, and copies of executed investment mandates or client agreements and third-party pricing sources.

Required fields and standard data elements

Report Date: Enter as MM/DD/YYYY (month/day/year).
Portfolio ID: Unique custodian identifier or account number.
Account Holder: Legal name matching government ID.
CUSIP or ISIN: Standard security identifier code used.
Valuation Date: Time zone and market close noted.
Prepared By: Name, title, and firm contact.

Step-by-step: preparing an audit-ready Investment Report

Follow this sequence to prepare a compliant, audit-ready Investment Report for client delivery and internal review.

  • 01
    Gather data: Collect holdings, transactions, fees, and cash flows.
  • 02
    Run calculations: Compute returns, attribution, and risk metrics.
  • 03
    Draft commentary: Explain drivers, assumptions, and notable events.
  • 04
    Validate and deliver: Reconcile numbers, obtain approvals, and distribute.

How electronic submission and signing typically flows

Typical eSubmission workflow shows how to prepare, authorize, and deliver an Investment Report electronically while preserving audit evidence.

  • Upload document: Start with the final draft in PDF or DOCX format.
  • Add fields: Place signature, date, and data fields where required.
  • Authenticate signer: Use email, SMS code, or advanced ID verification.
  • Capture audit trail: Record IP, timestamp, and action history for compliance.

Configuring an eSubmission workflow for Investment Reports

Configure an eSubmission workflow to define fields, signer order, authentication, and delivery receipts for each report.

Field Configuration
Signer Order Sequential or parallel signing with role assignments
Authentication Email link, SMS code, or KBA
Delivery Receipt Email confirmation and PDF certificate attached
Field Types Signature, date, numeric, formula, and conditional fields

Platform and integration considerations

Platform integrations and file formats affect how Investment Reports are created, transmitted, and archived.

  • File Formats: PDF, DOCX, and Excel supported.
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace.
  • Security: TLS 1.2/1.3 in transit and AES-256 at rest.

Important reporting and tax-related deadlines to track

Key filing dates and reporting deadlines for documents referenced in an Investment Report affect tax reporting and client communications.

Regular reporting and monthly statement delivery:

Monthly or quarterly depending on client agreement and custodian capabilities.

Tax reporting and 1099 deadlines:

1099-NEC due Jan 31; other 1099s vary by form and filing method.

Custodian reconciliation and cutoff dates:

Confirm custodian cutoff and trade settlement windows to ensure accurate valuations.

Requests for audit documentation and retrieval:

Allow 30 days for retrieval of historical transaction logs from custodians in many cases.

Investment adviser reviews and regulatory submissions:

Schedule annual compliance reviews; retain records to meet SEC and state regulator expectations.

Common pitfalls that slow reporting and increase risk

  • Inconsistent naming between custodial records and client accounts can delay tax reporting, trigger backup withholding, and increase reconciliation workload across multiple record-keeping systems.
  • Missing or late transaction feeds lead to incorrect performance calculations and may require restatements that complicate client communications and compliance filings.
  • Failure to disclose fee structures or affiliated revenue sources can violate fiduciary duties and invite regulatory scrutiny or client disputes.
  • Incorrect date formats, timezone mismatches, or missing valuation timestamps often cause reconciliation mismatches and delay audit sign-off processes.

Penalties and legal risks to be aware of

Backup Withholding: 24% rate applied for invalid TINs.
1099 Filing Penalties: Penalties $60–$330 per form under IRC §6721.
I-9 Violations: Civil fines range $281–$2,789 per violation.
Data Privacy Risk: HIPAA exposure for health data; BAA required.
Misstated Returns: Understated income can extend IRS audit period to 6 years.
Contractual Disputes: Inaccurate reports may breach agreements and trigger litigation.

eSignature vendor pricing and feature comparison for Investment Reports

Comparison of common eSignature vendor pricing and features relevant to distributing and signing Investment Reports.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Check vendor site for current trial terms Check vendor site for current trial terms Check vendor site for current trial terms Check vendor site for current trial terms
Bulk Send Yes; available in Business Premium plan Bulk send available; plan dependent Bulk send available in enterprise tiers Bulk send available on higher plans Not available on basic plans
Audit Trail Yes; detailed audit trail included Yes; detailed audit trail included Yes; detailed audit trail included Yes; detailed audit trail included Yes; detailed audit trail included
HIPAA Compliant Yes; BAA available upon request Yes; BAA available for qualifying plans Yes; offers BAA for enterprise No BAA on standard plans No BAA offered on basic plans
Envelope Cap No envelope cap; usage unrestricted by plan Limit 100 envelopes per user per year Varies by plan and enterprise agreement Varies by plan and document type Limits depend on subscription tier

Frequently asked questions about Investment Reports and e-signing

Answers to common questions about preparing, signing, and delivering Investment Reports electronically, including legal and technical checks.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users