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Investment Resolution Agreement

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INVESTMENT RESOLUTION AGREEMENT

This Investment Resolution Agreement (the Agreement) is entered into as of by and between Company Name: a organized under the laws of with its principal place of business at , and Investor Name: a organized under the laws of with its principal place of business at (each a Party and together the Parties).

RECITALS

WHEREAS, the Company seeks to obtain financing to fund its operations and the Investor is willing to make an equity or debt investment in the Company upon the terms and conditions set forth in this Agreement;

WHEREAS, the board of directors (or members) of the Company has duly considered and determined that the proposed investment is advisable and in the best interests of the Company; and

WHEREAS, the Parties desire to set forth in writing the resolution adopted by the Company authorizing the investment and the principal terms and conditions upon which the Investor will make the investment.

NOW THEREFORE, in consideration of the mutual covenants and conditions herein contained, and intending to be legally bound, the Parties hereby agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following capitalized terms have the meanings set forth below:

"Investment Amount" means .

"Securities" means the to be issued to Investor in exchange for the Investment Amount.

2. CORPORATE RESOLUTION; AUTHORIZATION

The board of directors (or members) of the Company hereby adopts the following resolution: The Company is authorized to accept the Investment Amount from the Investor and to issue the Securities on the terms described in this Agreement. The officers of the Company are authorized and directed to execute, deliver and perform such instruments and documents and take such actions as may be necessary or desirable to effectuate the investment and to carry out the intent of this Agreement.

3. INVESTMENT TERMS

3.1 Purchase. Subject to the terms and conditions of this Agreement, the Investor shall invest the Investment Amount in exchange for the Securities at a purchase price of .

3.2 Payment. Payment of the Investment Amount shall be made by wire transfer or other immediately available funds to the Company on or before the Closing Date, subject to the satisfactory completion of the Conditions Precedent set forth in Section 4.

Closing Date: .

4. CONDITIONS PRECEDENT

The obligations of the Parties at Closing are subject to the satisfaction or waiver of the following conditions precedent:

(a) all corporate approvals, consents and authorizations of the Company and the Investor necessary to consummate the transactions contemplated hereby shall have been obtained and shall be in full force and effect;

(b) the delivery to the Investor of certificates, incumbency certificates, good standing certificates and any other documents reasonably requested to evidence the authority of the Company and the accuracy of the Company’s representations and warranties; and

(c) no law, injunction or governmental order prohibiting the transactions shall be in effect and no material adverse change in the business, operations or prospects of the Company shall have occurred.

5. REPRESENTATIONS AND WARRANTIES

5.1 Representations and Warranties of the Company. The Company represents and warrants to the Investor that: (i) it is duly organized, validly existing and in good standing under the laws of its jurisdiction of organization; (ii) this Agreement has been duly authorized, executed and delivered by the Company and constitutes a valid and binding obligation enforceable against the Company in accordance with its terms; (iii) the issuance of the Securities has been duly authorized and, when issued and delivered in accordance with the terms hereof, will be validly issued, fully paid and nonassessable; and (iv) to the Company’s knowledge, there is no pending or threatened action that would prevent consummation of the transactions contemplated by this Agreement.

5.2 Representations and Warranties of the Investor. The Investor represents and warrants to the Company that: (i) it has the requisite power and authority to enter into this Agreement and to consummate the transactions contemplated hereby; (ii) this Agreement has been duly authorized, executed and delivered by the Investor and constitutes a valid and binding obligation enforceable against the Investor in accordance with its terms; and (iii) the Investor is acquiring the Securities for investment for its own account and not with a view to the public distribution thereof, except as disclosed to the Company.

6. COVENANTS

6.1 Use of Proceeds. The Company shall use the proceeds of the Investment Amount for the purposes described to the Investor and in compliance with applicable law.

6.2 Compliance. Each Party shall comply with all applicable laws, regulations and orders applicable to the performance of its obligations under this Agreement.

7. INDEMNIFICATION

Each Party (the Indemnifying Party) shall indemnify, defend and hold harmless the other Party (the Indemnified Party) from and against any losses, claims, damages or liabilities (including reasonable attorneys' fees) arising out of any breach of the representations, warranties or covenants made by the Indemnifying Party in this Agreement, except to the extent such losses arise from the gross negligence or willful misconduct of the Indemnified Party.

8. CONFIDENTIALITY

Except as required by law or regulatory authority, each Party shall maintain in confidence and not disclose to any third party any nonpublic information received from the other Party in connection with this Agreement. Permitted disclosures include those to legal, financial and other advisors on a need-to-know basis provided such recipients are bound by confidentiality obligations at least as protective as those set forth herein.

9. NOTICES

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the Parties at their respective addresses set forth below (or to such other address as either Party may designate by notice to the other):

10. AMENDMENT; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by both Parties. Waiver of any breach or default shall not be deemed a waiver of any subsequent breach or default of the same or similar nature.

11. COUNTERPARTS

This Agreement may be executed in any number of counterparts, each of which when executed and delivered shall constitute an original, but all of which together shall constitute one and the same instrument. Signature by electronic or facsimile transmission shall be binding.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to choice-of-law principles. This Agreement, together with any schedules and exhibits hereto, constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, oral or written. If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired.

13. MISCELLANEOUS

The Parties shall use commercially reasonable efforts to consummate the transactions contemplated by this Agreement as promptly as practicable. The headings in this Agreement are for convenience of reference only and shall not affect the interpretation of this Agreement.

Company Printed Name:

By:

Date:

Investor Printed Name:

By:

Date:

Enter text✕

What an Investment Resolution Agreement Is and when it’s used

An Investment Resolution Agreement is a formal written record—typically adopted by a board, investment committee, trustee, or managing member—that authorizes a specific investment action. It documents who may enter investments, the scope and limits of authority, any required approvals, and related conditions such as funding source, custodial arrangements, reporting requirements, and effective dates. The resolution creates an auditable record for corporate minutes, banks, transfer agents, and counterparties and helps demonstrate that a transaction was properly authorized under the entity’s governing documents.

Why a clear resolution matters for governance and compliance

A formal resolution clarifies who can act, reduces operational friction with banks and custodians, supports internal controls, and creates a compliance record that limits individual liability while aligning actions with corporate bylaws and fiduciary duties.

Why a clear resolution matters for governance and compliance

Who typically adopts or signs an Investment Resolution Agreement

The following roles most commonly prepare, approve, or sign investment resolutions.

  • Board of Directors — Uses a corporate resolution to authorize investments and delegate execution authority to officers or committees.
  • Trustees / Executors — Record trustee authorizations for trusts, estates, or custodial accounts and document fiduciary decisions.
  • Investment Committee / CFO — Approves strategy-level or transaction-level authorizations and documents limits and reporting.

Use the resolution to create a single source of truth for authorized investment activity and to support external requests for proof of authority.

Typical signers and document owners

Board Chair

As the presiding officer, the board chair often signs or certifies resolutions, confirms quorum and approval votes, and ensures the resolution is entered into the corporate minutes to satisfy auditors and banks.

Authorized Officer

An appointed officer or investment manager executes the investment on behalf of the entity within the limits and conditions set by the resolution; the officer’s signature ties authority to the transaction for counterparties.

Core elements to include in a professional Investment Resolution Agreement

A complete resolution names the approving body, states the resolved action, limits authority, assigns execution responsibilities, and attaches supporting schedules and approval records.

Resolution Heading

Identify the entity, resolution number or date, and the meeting or written consent where it was adopted.

Recitals

Brief background facts explaining why the investment is recommended and any relevant authority under bylaws or operating agreements.

Resolved Actions

Clear, numbered authorizations stating the investment amount, asset type, counterparty, and any limits or contingencies.

Delegated Authority

Name officers or agents authorized to execute documents, open accounts, or instruct custodians, and note any dollar caps.

Execution Instructions

Specify required signatures, witness or notarization needs, effective date, and how executed copies are recorded.

Attachments and Exhibits

Attach subscription agreements, funding instructions, KYC checklists, board minutes, and any compliance certifications.

Information elements you must capture in the resolution

Entity Name: Legal name and jurisdiction
Approving Body: Board, committee, or trustee identified
Authorized Person: Name and title of signer
Transaction Details: Amount, asset type, counterparty
Execution Date: MM/DD/YYYY format
Supporting Docs: Exhibits, funding, KYC

Step-by-step: preparing and executing an Investment Resolution Agreement

Follow a consistent flow: draft, approve, execute, distribute, and record to create a defensible authorization trail.

  • 01
    Gather Authority: Confirm bylaws and operating agreement provisions first.
  • 02
    Draft Resolution: State the investment, limits, and delegated signers clearly.
  • 03
    Obtain Approval: Record board or committee vote and quorum.
  • 04
    Execute and Record: Sign, notarize if required, file in minute book and distribute.

How to configure a digital workflow for this resolution

Design a simple workflow: template, signer order, authentication, and retention settings to match your governance controls.

Field Configuration
Template Name Use a consistent title including entity and fiscal year
Signature Order Set signer sequence: chair → officer → custodian
Authentication Require email link plus optional SMS or KBA
Audit Trail Enable full timestamps and IP capture

Where to submit or file the executed resolution

After execution, distribute the signed resolution to internal and external parties who require proof of authorization.

  • Corporate Records: File the signed resolution in the corporate minute book or electronic records.
  • Transfer Agent: Send certified copy if the investment affects share registration.
  • Custodian or Bank: Provide to custodial bank to enable account or transfer instructions.
  • External Advisors: Share with legal, tax, and compliance teams for review and retention.

Digital signature and distribution considerations

Use an e-signature workflow that supports authenticated signers, an auditable trail, and secure storage.

  • File formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authenticator options: Email link, SMS, RON

Common timelines and effective date considerations

Timelines depend on entity rules and counterparty requirements; set out effective dates and any funding windows explicitly.

Effective Date Clarification:

Specify MM/DD/YYYY when obligations begin and funds are available.

Funding Window:

State deadline to deliver funds or wire instructions, typically 1–10 business days.

Record Filing:

File certified copies with transfer agents within any counterparty-specified timeframe.

Regulatory Notices:

Allow time for required disclosures or filings if regulated securities are involved.

Document Retention Start:

Retention periods begin on execution or last effective amendment.

Frequent preparation and execution mistakes to avoid

  • Failing to confirm corporate authority or quorum, which can render the resolution ineffective and delay transactions.
  • Using vague language for delegated authority or dollar limits, creating ambiguity for banks and custodians.
  • Neglecting supporting exhibits (funding instructions, KYC), causing rejection by transfer agents or custodians.
  • Skipping notarization or witness steps where a counterparty or state practice expects them, leading to acceptance issues.

Consequences of an incorrect or incomplete resolution

Void Authorization: Execution may be invalidated
Fiduciary Breach: Personal liability risk for signers
Transfer Rejection: Custodian may refuse processing
Tax Reporting Issues: Incorrect records can trigger penalties
Contract Disputes: Counterparties may dispute authority
Bank Refusal: Banks may require additional proof

Practical examples of how organizations use signed resolutions

Two brief examples show how signed resolutions streamline approval and execution for different organizations.

Optica Ventures LLC

A venture firm needed remote approval for a follow-on investment

  • Board members voted by written consent, then signed electronically
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Martin Properties

A property owner used an executed resolution to authorize escrow funding for a joint venture

  • The resolution named the CFO as authorized signer and included wire instructions
  • "I can process and execute all of these documents online with 100% compliance and built-in security."

Comparison of common eSignature providers for executing resolutions

Basic vendor pricing and feature availability for e-signing workflows used to execute Investment Resolution Agreements; signNow appears first for ease of comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about signing and enforcing resolutions

Answers to common legal and technical questions about e-signing, authority, and recordkeeping for Investment Resolution Agreements.


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