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Rental Agreement and Release of Liability

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Rental Agreement
Release of Liability / Hold Harmless
Invoice

Awesome Bounce House LLC

12685 Oakmere Dr

Pickerington, Ohio 43147

Owner: Bryson Cox

Phone: (614)571-5088

RENTED TO:

RESERVATION DATE

RESERVATION TIME

PAYMENT TYPE

DEPOSIT DUE DATE

REFERRED BY

QTY
DESCRIPTION
PRICE
AMOUNT

SUBTOTAL

TAX RATE

TAX

TOTAL

DEPOSIT

AMOUNT DUE

Pickup Inspection

Reason:

DELIVERY DIRECTIONS:

TERMS AND CONDITIONS

NOTE: Driver pick-up time is approximate. Driver may arrive as early as on , the "end" of the "Rental Period" or as late as 11 pm to pick up the equipment. Customer is responsible for, and required to stay with all the equipment until it is picked up by our representative, or other arrangements have been made.

1. Safety/Operating Instructions:

In addition to the information set forth in this agreement, the customer acknowledges that there are safety and operating instructions on the equipment delivered and agrees to read those instructions and operate the equipment, or allow the equipment to be operated or used, in accordance with those instructions. Customer further acknowledges and understands that Awesome Bounce House LLC has not agreed to nor have they provided any operators with this rented equipment, and that customer is solely responsible for the correct and safe operation of this equipment.

2. General Release/indemnity/hold harmless:

I, , understand and acknowledge that play on an amusement device entails both known and unknown risks including, but not limited to, physical injury from falling, slipping, crashing or colliding, emotional injury, paralysis, distress, damage or death to any participant.

Customer Signature

Date

If under 18 signature of Parent/Guardian

Date

ADDITIONAL TERMS AND CONDITIONS

In consideration of the hiring of that certain Rental Equipment described on the invoice page of this Rental Agreement and General Release and in addition to all of the terms and condition set forth on the previous page of this agreement, the parties do further agree as follows:

3. Identity of parties: For the purposes of this Rental Agreement, "Awesome Bounce House LLC" shall mean Awesome Bounce House LLC, its owners, officers, directors, shareholders, employees, contractors, agents and "Customer" shall mean the person(s) or company listed in the "rented to" box on the invoice page of this agreement.

4. Equipment, Rent, Payment, and Term of Rental Agreement: Customer rents from Awesome Bounce House LLC certain equipment described on the invoice page of this Agreement.

5. Returned Check policy: In the event that a check is returned ... customer agrees to pay the total rental price as well as an additional fee.

6. Weather: Awesome Bounce House LLC cannot guarantee weather conditions ... severe weather ...

7. Delivery: Awesome Bounce House LLC shall deliver the Rental Equipment to specified by Customer as listed on the invoice page of this Agreement.

8. Receipt/inspection of Rental Equipment: Customer hires the Rental Equipment on an "as is" basis.

9. Possession/Title: Customers right to possession ...

10. Care of the Rental Equipment: Customer shall be responsible for any and all damage to any of the Rental Equipment not caused by ordinary wear and tear.

11. Equipment Problems: Should any equipment develop a problem, or does not function correctly at anytime, or Customer does not understand the operating Instructions.

12. Specific Rules and Instructions for the inflatable equipment: The following rules and warnings must be obeyed in the use of inflatable equipment.

13. limited Warranty: Awesome Bounce House LLC warrants that the Rental Equipment leased under this Agreement will be in good working order when delivered under this Agreement.

14. Cancellation Policy: Customer will receive a full refund of deposit with cancellation at least 2 weeks prior to reservation date .

15. Compliance with Laws: Customer agrees not to use or allow anyone to use the rental equipment for any illegal purpose or in any illegal manner or in an unsafe manner.

16. Legal Fees: In the event that an attorney is retained to enforce any provision of the Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs.

17. Customer Acknowledgment: Customer acknowledges and certifies that they have had a sufficient opportunity to read this entire Agreement.

18. Severability: If any of the terms or conditions of this Agreement are found to be unenforceable, illegal or unconscionable ...

19. Entire Agreement: This Agreement constitutes the full agreement between Awesome Bounce House LLC and Customer.

Customer Signature

Date

RULES GOVERNING THE SAFE OPERATION OF EQUIPMENT

The following rules detail safe operational guidelines for the inflatable equipment you are leasing from Your Company Name Inflatable Rentals.

Supervision: The safety of the children depends on you. Your personal supervision is absolutely required at all times.

Age Groups: Only compatible age groups and sizes shall play on the inflatable at the same time.

Shoes/Glasses/Jewelry: All riders MUST REMOVE SHOES, GLASSES, AND ALL LOOSE JEWELRY before playing in the inflatable.

Pre-existing Health Conditions: Pregnant women, individuals with pre-existing injuries, and others susceptible to injury are not permitted.

Flipping/Wrestling/Piling: Improper use of the inflatable includes flipping in the air, wrestling, and riders piling on themselves.

Installation: Do not remove the inflatable from the area where it was installed.

Inclement Weather: Once there is a threat of inclement weather, children should immediately exit the inflatable.

Deflation: Should the unit begin to deflate, do the following: have all children exit the unit immediately.

Alterations: No alteration in or attachments to the inflatable unit are allowed, period.

General Misuse: Do not allow riders to play or climb on walls, sides or roof of inflatable.

Negligence or Abuse: Fees may be assessed for negligence or abuse of inflatable.

I hereby acknowledge, as witnessed by my signature, that a representative has read aloud to me each of the above referenced safety rules cited in this agreement.

Print Name

Sign Name

Date

I hereby acknowledge that I declined to have the safety rules read aloud to me and agree that before commencing operation of the equipment, I will read and completely abide by the rules.

Print Name

Sign Name

Date

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What the Rental Agreement and Release of Liability Is

The Rental Agreement and Release of Liability combines a contractual lease of property or equipment with a liability release and indemnity clause that allocates risk between the owner (lessor) and the renter (lessee). It identifies parties, describes the rented item, sets term and payment, documents condition and inspection, and states who pays for damage, loss, or third‑party claims. When executed correctly it creates enforceable obligations and can include e‑signature execution consistent with federal ESIGN and state UETA/ESRA frameworks.

Why this combined contract matters

A clear Rental Agreement and Release of Liability reduces disputes by documenting condition, responsibilities, and insurance obligations. It streamlines recovery of damages, clarifies deposit handling, and preserves evidence in case of third‑party claims.

Why this combined contract matters

Who commonly prepares and signs these agreements

Typical parties include owners who lend or lease property, renters who assume temporary control, and intermediaries that facilitate short‑term rentals or events.

  • Property owners and landlords renting rooms, equipment, or storage space for defined terms.
  • Equipment rental firms and peer‑to‑peer platforms leasing tools, vehicles, or recreational gear.
  • Event organizers, photographers, and small businesses renting venue items or AV equipment.

Use these profiles to tailor language and authentication levels—higher value items and commercial transactions require stronger identity and insurance provisions.

Core provisions to include in a professional agreement

A complete form balances operational detail with clear risk allocation; ensure each section is drafted to avoid ambiguity and to support enforcement.

Parties & Dates

Identify full legal names, business entity types, and the effective date so responsibility is unambiguous and traceable for statute of limitations purposes.

Item Description

Describe the rented property precisely (make, model, serial number, condition), and attach photos or an inspection checklist as an exhibit.

Term & Payment

State rental start/end, due dates, late fees, security deposit amount, and accepted payment methods to reduce billing disputes.

Condition & Inspection

Include an initial condition report and a return inspection process; note required notice and repair authorizations to limit contested claims.

Release & Indemnity

Specify the scope of any liability release, indemnification obligations, and any carve‑outs (gross negligence, willful misconduct) to preserve enforceability.

Insurance & Repairs

Require renter insurance or specify owner coverage limits, name additional insureds where needed, and set repair/claim notification timelines.

Security and compliance considerations

Encryption: TLS 1.2/1.3; AES‑256 at rest
Access Controls: Role‑based access and audit logs
Audit Trail: IP, timestamp, and signer actions
HIPAA Option: BAA available if PHI included
Retention: Exportable, tamper‑evident copies
File Formats: PDF, DOCX preserved

Stepwise process to complete and execute the agreement

Follow these steps to prepare, sign, and record the Rental Agreement and Release of Liability efficiently and defensibly.

  • 01
    Gather details: Collect IDs, insurance info, item photos, and renter contact data.
  • 02
    Describe condition: Complete the inspection checklist and attach images to the file.
  • 03
    Fill terms: Enter dates, fees, deposit, and indemnity language precisely.
  • 04
    Sign and distribute: Obtain signatures and deliver final copies to all parties.

Digital execution flow for online completion

A streamlined eSign workflow reduces delays while capturing the evidence needed for legal enforceability.

  • Upload document: Import PDF or DOCX as the signing base.
  • Add fields: Place signature, date, and initial fields where required.
  • Send signer: Use email or secure link; choose authentication strength.
  • Capture audit: Store timestamps, IP, and completion certificate.

Recommended online workflow settings

Configure your digital workflow to balance signer convenience with appropriate authentication and evidence capture.

Field Configuration
Required Fields All name, date, and signature fields required
Insurance Field Conditional: show only if renter selects insured option
Signer Authentication Email + SMS code for moderate assurance
Audit Trail Capture IP, user agent, and timestamps

Technical and integration requirements for electronic completion

Match integration choices (CRM, cloud storage) to your recordkeeping needs and confirm platform compliance (ESIGN/UETA, HIPAA where applicable) before relying on electronic execution.

  • File Formats: PDF, DOCX supported
  • Authentication: Email, SMS, or KBA options
  • Integrations: CRM, storage, and accounting connectors

Key timing obligations and notice windows to track

Observe contract timing to preserve rights: return windows, notice periods, and statutory timelines vary and should be stated in the agreement.

Item return deadline:

Exact date/time for return to avoid late fee disputes

Damage notice period:

Require renter to report damage within 24–72 hours

Deposit return window:

Typically 14–60 days depending on state law

Insurance claim notice:

Specify prompt notice required for third‑party claims

Repair authorization:

State threshold for emergency repairs and owner approval

Common mistakes that weaken the agreement

  • Vague release language that does not distinguish ordinary negligence from gross negligence or intentional harm leads to unenforceability.
  • Poorly described property—omitting serial numbers or photos—creates factual disputes over preexisting damage.
  • Mismatched party names or unsigned signature blocks make the document difficult to enforce in court or insurance claims.
  • Failing to require proof of insurance or a damage deposit increases owner exposure for repair costs and third‑party liability.

Legal and financial risks of an incomplete or incorrect form

Civil Liability: Exposure to claims for injuries or property damage
Insurance Denial: Claims may be denied for missing coverage terms
Deposit Forfeiture: Disputed deductions can lead to refunds or penalties
Regulatory Fines: Local consumer rules may impose fines
Tax Reporting: Incorrect reporting can trigger IRS penalties
Enforceability Risk: Ambiguous waivers may be voided by courts

eSignature vendor comparison for signing rental agreements

Compare basic vendor pricing and core features relevant to Rental Agreement and Release of Liability workflows; signNow is listed first per platform ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7‑day free trial, no credit card Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about execution and enforceability

Answers to common practical and legal questions about using a Rental Agreement and Release of Liability, including eSignature and notarization concerns.


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