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Iowa Project Questionnaire

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Iowa Project Questionnaire

* NOTE: This questionnaire is neither an award nor a contract. It is designed to establish basic program eligibility and provide estimates of potential assistance according to the details provided. The estimates provided are for sample purposes only. All actual assistance amounts will be determined based on completion of a full application, final approval by the board, and satisfactory compliance with all contractual terms. All awards of assistance are ultimately subject to the requirements of the applicable Iowa law authorizing IEDA’s programs.

1. Describe the company, its products, and the customer base:

2. Describe the project including location (city/county), proposed project activities, and estimated start date:

3. Does the business plan to lease the facility?

If yes, please provide the Annual Base Rent Payment (lease payment minus property taxes, insurance, and operating/maintenance expenses) in the budget below, and only major renovation costs your company expects to incur.

4. Please estimate the project budget to the best of your ability: Include only costs the company plans to incur directly

Budget Item Amount Estimated Timeline (over 3 years)
Base Rent (3 years)
Tenant Improvements
Land Acquisition (if not leased)
Site Preparation (if not leased)
Building Acquisition (if not leased)
Building Construction (if not leased)
Building Remodeling (if not leased)
Mfg. Machinery & Equip.
Other Machinery & Equip.
Computer Hardware
Computer Software
Furniture & Fixtures
Research & Development
Other (specify)
TOTAL

5. Employment: Describe the number of employees and the pay scale that would result from this project (add rows if needed):

Job Category No. of Jobs Created (C) or Retained (R) Starting or Current Wage Rate Wage at 36 months following the award
TOTAL

“Retained job” means an existing full-time, permanent position which is at risk of elimination in Iowa, if the project does not proceed. Verification may be requested during the application process.

* NOTE: This questionnaire is neither an award nor a contract. It is designed to establish basic program eligibility and provide estimates of potential assistance according to the details provided. The estimates provided are for sample purposes only. All actual assistance amounts will be determined based on completion of a full application, final approval by the board, and satisfactory compliance with all contractual terms. All awards of assistance are ultimately subject to the requirements of the applicable Iowa law authorizing IEDA’s programs.

6. “Sufficient benefits” Financial assistance programs require that companies provide a certain level of medical insurance to full time, permanent employees. Please answer the following questions about your company’s benefits:

a) How many full-time, permanent employees does your company currently employ within the State of Iowa?

b) What percentage of the total premium costs for a standard medical plan for single employee coverage does your company pay?

%

What is the deductible associated with this plan?

$

c) What percentage of the total premium costs for a standard medical plan for family coverage does your company pay?

%

What is the deductible associated with this plan?

$

d) Does your company provide additional benefits to full time employees?

Benefits counted toward monetary equivalent could include medical and dental insurance plans, pension, retirement, profit-sharing plans, child care services, life insurance coverage, vision insurance coverage, and disability insurance coverage.

Other Project Information:

7. Interest in EB-5 loan (A low-cost form of alternative financing, for qualifying projects over $30 million, through a program with federal oversight)

8. Is the project located on a Brownfield or Grayfield site?

9. NAICS Code for primary business operations, if known:

10. If known, what other sources of funds have been identified for the project?

11. Have you been in contact with any state or local/community development representatives in the State of Iowa?

If so, whom?

12. Is the Business actively considering locations outside of Iowa?

If yes, please explain.

Additional Information:

If direct financial assistance is provided, acceptable collateral will be required to secure the financing. Types of collateral that the Board may require include: an irrevocable letter of credit, escrow account, mortgage on real estate, corporate guaranty, surety bond, or personal guarantee. As an alternative, your company can elect to pledge no collateral and draw the available funding at the end of the five year contract. The amount of funding at that time will be based on actual contract compliance.

The IEDA Board has a local community match policy. If your company proceeds to a full application, participation at the local level should be anticipated.

Submit to:

Iowa Economic Development Authority - IPQ

200 East Grand Avenue

Des Moines, Iowa 50309

OR businessfinance@iowa.gov

Questions: 515.725.3134 – Wynona Bohemann

IOWA

economic development

v. 8.6.14

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What the Iowa Project Questionnaire Is and when it’s used

The Iowa Project Questionnaire is a standardized project intake form used to collect scope, site, schedule, budget, stakeholder, permitting, and risk information for projects in Iowa. It centralizes contact details, technical descriptions, regulatory status, and supporting attachments so teams can screen feasibility, plan next steps, and document decisions. Public agencies, consultants, contractors, and owners use the questionnaire during procurement, permitting, grant applications, and internal approvals to create a consistent, auditable record for project planning and compliance.

Why a consistent questionnaire matters for project clarity

Using a structured Iowa Project Questionnaire reduces ambiguity, speeds review cycles, and produces a documentary record that supports permitting, funding, and contracting decisions while helping teams assign responsibilities and next steps.

Why a consistent questionnaire matters for project clarity

Typical organizations that complete this questionnaire

The Iowa Project Questionnaire is used across public and private sectors to standardize project intake and initial compliance checks.

  • Public agencies and municipal planners — collect permitting status, funding source, and bond or grant requirements to inform approval processes.
  • Contractors and construction firms — capture site logistics, access constraints, required inspections, and primary subcontractor information for bidding and scheduling.
  • Consultants and engineers — gather technical scope, environmental considerations, and regulatory contacts to size work and produce cost estimates.

Use the questionnaire as a common source of truth for stakeholders and to reduce follow-up questions during the evaluation phase.

Step-by-step: completing the Iowa Project Questionnaire

Follow these steps in order to gather accurate details, obtain approvals, and prepare supporting attachments before submission.

  • 01
    Prepare materials: Collect plans, permits, and prior studies to reference.
  • 02
    Complete fields: Enter required data, using MM/DD/YYYY for dates.
  • 03
    Obtain approvals: Get signatures from authorized signers in sequence.
  • 04
    Submit and archive: Send to reviewer and retain a signed copy.

Key data fields you must include

Project name: Legal project title
Site address: Street, city, ZIP
Owner name: Legal entity name
Contact info: Phone and email
Start date: MM/DD/YYYY format
Estimated cost: Numeric amount

Core sections every professional questionnaire should include

A complete Iowa Project Questionnaire groups information so reviewers can quickly assess scope, compliance, and resourcing needs.

Project Details

Concise description of objectives, deliverables, and physical scope so reviewers understand what will be built or delivered.

Site and Logistics

Exact location, access constraints, staging areas, and utility connections that affect schedule and permitting.

Schedule & Milestones

Key dates for start, major milestones, and anticipated completion to coordinate inspections and funding disbursements.

Permits & Compliance

List permits obtained or required, current status, and any conditions that could affect approvals or scope.

Budget & Funding

Funding sources, cost estimates, contingencies, and billing milestones so financial reviewers can assess feasibility.

Attachments

Supporting plans, environmental reports, insurance certificates, and third-party approvals referenced by section and filename.

Common online workflow settings for digital questionnaires

Configure routing, authentication, and integrations to match your internal approval process and audit requirements.

Field Configuration
Authentication Email link, SMS code, or KBA
Conditional logic Show fields only when relevant
Notifications Email reminders and escalations
Integrations Connect to Procore, NetSuite, or Google Drive

Digital delivery and technical compatibility

Ensure your chosen platform supports required file formats, authentication, and archival standards before eSubmission.

  • File formats: PDF, DOCX, XLSX, HTML
  • Integrations: Salesforce, NetSuite, Procore
  • Security: TLS in transit, AES-256 rest

Typical eSubmission flow for a project questionnaire

A short, repeatable sequence reduces errors and creates an auditable trail from intake through approval and retention.

  • Prepare package: Compile questionnaire and attachments.
  • Place fields: Add required signature and data fields.
  • Collect signatures: Send via secure link or email.
  • Archive record: Store signed copy and audit trail.

Vendor pricing and compliance comparison for eSignature solutions

Basic pricing and compliance features for common eSignature vendors used to collect and manage signed questionnaires and attachments.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of digitized project intake

Two customer stories illustrate how standardized online questionnaires reduce turnaround time and create reliable audit records.

Martin Properties

A small property owner digitized intake for multiple projects to scale processing

  • Reduced manual follow-up and site visits during intake
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Xerox / NetSuite

An enterprise integrated eSignature with its ERP for consistent intake and automated routing

  • Enabled role-based approvals tied to finance workflows
  • "airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite."

Practical tips to improve accuracy and speed

Apply these best practices to reduce omissions, accelerate approvals, and create defensible records.

Standardize naming conventions
Use consistent project and file naming across submissions so reviewers can find historical records and match attachments without ambiguity.
Require essential fields
Make critical fields mandatory (legal name, contact, effective date) and use validation to prevent common formatting errors before submission.
Use conditional fields
Show only relevant questions based on prior answers to reduce signer friction and decrease incomplete submissions.
Preserve audit evidence
Retain signed PDFs and machine-readable audit trails (IP, timestamp, signer identity) to support later reviews or disputes.

Common mistakes that delay project acceptance

  • Leaving out legal entity names or using trade names instead of registered names, causing payee and contract mismatches.
  • Uploading outdated plans or missing revision numbers, which requires resubmission and additional review cycles.
  • Using inconsistent date formats across fields, delaying schedule validation and causing calendar conflicts.
  • Failing to attach required permits, leading to incomplete applications and administrative rejection.

Risks and consequences of incorrect or missing information

Missing signatures: Contract unenforceable
Incorrect dates: Performance disputes
Mismatched names: Payment and legal issues
Late submissions: Funding or permit loss
Incomplete attachments: Application rejection
Unauthorized disclosure: Privacy and compliance risk

Who may sign the questionnaire and in what capacity

Project Manager

The Project Manager signs to confirm technical scope and schedule accuracy. They attest that information is complete for operational review and that attachments reflect current site conditions; their signature authorizes proceed-to-design steps.

Authorized Official

An authorized corporate officer or owner signs to bind organizational commitments, including budget approvals and contract terms. This signer accepts obligations and is the contact for legal or financial questions during procurement or execution.

Frequently asked questions about using the Iowa Project Questionnaire

Answers to common questions about signing, submission, notarization, retention, and corrections for the Iowa Project Questionnaire.


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