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IT Master Services Agreement

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IT MASTER SERVICES AGREEMENT

This IT Master Services Agreement ("Agreement") is made effective as of by and between Service Provider Name: (Entity Type: Corporation LLC Individual ) and Client Name: .

RECITALS

WHEREAS, Service Provider represents that it has the expertise, personnel and resources to provide information technology services, including but not limited to systems integration, network administration, cloud services and software development, on the terms set forth herein; and

WHEREAS, Client desires to engage Service Provider to perform certain IT services and deliverables described in Statements of Work issued under this Agreement; and

WHEREAS, the parties intend that this Agreement will govern the general terms and conditions under which Service Provider will provide Services to Client from time to time.

DEFINITIONS

Capitalized terms used in this Agreement shall have the meanings set forth in the applicable Statement of Work. "Services" means the IT services, deliverables and other work described in a Statement of Work. "Deliverables" means tangible or digital work product delivered to Client pursuant to a Statement of Work.

SCOPE OF WORK

PAYMENT TERMS

Client shall pay Service Provider the fees described in each Statement of Work. Unless otherwise set forth in a Statement of Work, the general payment terms are as follows.

Invoices not paid within days after the invoice date shall accrue a late fee equal to the greater of (a) per month on the unpaid balance, or (b) .

TERM AND TERMINATION

This Agreement shall commence on the Term Start Date set forth below and shall continue until the Term End Date, unless earlier terminated in accordance with this Agreement.

Term Start Date:    Term End Date:

Either party may terminate this Agreement for cause if the other party materially breaches any provision and fails to cure such breach within days after receipt of written notice. Either party may terminate this Agreement without cause upon days' prior written notice to the other party.

CONFIDENTIALITY

Each party (the "Receiving Party") shall hold in confidence and not disclose to any third party any Confidential Information of the other party (the "Disclosing Party") except as expressly permitted in this Agreement. Confidential Information includes business, technical, financial information and any information marked or reasonably considered confidential. The Receiving Party shall use Confidential Information solely to perform its obligations under this Agreement and shall protect it with at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care. Confidential Information shall not include information that is (i) public other than by breach of this Agreement, (ii) known to the Receiving Party prior to disclosure without obligation of confidentiality, (iii) independently developed by the Receiving Party without use of the Disclosing Party's Confidential Information, or (iv) required to be disclosed by law, provided the Disclosing Party is given prompt written notice and opportunity to seek protective relief.

INTELLECTUAL PROPERTY

Unless otherwise agreed in a Statement of Work, Service Provider hereby assigns to Client all right, title and interest in and to Deliverables created specifically for Client under this Agreement. Service Provider retains ownership of its pre-existing tools, libraries, methodologies, and general skills and know-how ("Background Technology"). To the extent that any Background Technology is incorporated into Deliverables, Service Provider grants Client a nonexclusive, worldwide, royalty-free license to use such Background Technology solely as incorporated in the Deliverables for Client's internal business purposes.

WARRANTIES; DISCLAIMER

Service Provider warrants that it will perform Services in a professional and workmanlike manner in accordance with generally accepted industry standards. For any breach of this warranty, Client's exclusive remedy, and Service Provider's entire liability, shall be re-performance of the nonconforming Services or, if Service Provider cannot re-perform, a refund of fees attributable to the nonconforming Services. EXCEPT FOR THE EXPRESS WARRANTY SET FORTH ABOVE, THE SERVICES AND DELIVERABLES ARE PROVIDED "AS IS" AND SERVICE PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

LIMITATION OF LIABILITY; INDEMNIFICATION

EXCEPT FOR LIABILITY ARISING FROM WILLFUL MISCONDUCT OR GROSS NEGLIGENCE, EACH PARTY'S AGGREGATE LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNTS PAID OR PAYABLE BY CLIENT TO SERVICE PROVIDER UNDER THE APPLICABLE STATEMENT OF WORK IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM. NEITHER PARTY SHALL BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES. Service Provider shall indemnify and hold Client harmless from third-party claims alleging that Deliverables infringe a third party's intellectual property rights, provided Client gives prompt notice and sole control of the defense and settlement to Service Provider and cooperates reasonably.

CHANGE ORDERS

Any material change to the Services, deliverables, schedule or fees shall be made only by a written change order signed by authorized representatives of both parties. Unless a change order is executed, Service Provider shall not be obligated to perform changed work.

NOTICES

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of without regard to conflict of law principles. The parties shall attempt in good faith to resolve disputes promptly by negotiation between executives. If unresolved within thirty (30) days, disputes shall be resolved by binding arbitration administered in the chosen jurisdiction unless the parties mutually agree otherwise.

ENTIRE AGREEMENT

This Agreement, together with any Statements of Work and executed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

Neither party may assign this Agreement without the prior written consent of the other, except to an affiliate or in connection with a merger or sale of substantially all assets. If any provision is held unenforceable, the remainder shall remain in full force and effect. Headings are for convenience only and do not affect interpretation.

Service Provider:

Printed Name:

By:

Date:

Client:

Printed Name:

By:

Date:

Enter text✕

What an IT Master Services Agreement Is and when it applies

An IT Master Services Agreement (IT MSA) is a framework contract that sets standard terms for ongoing technology services, including scope, service levels, intellectual property, confidentiality, payment, and termination. Organizations use an MSA to avoid renegotiating core terms for each statement of work (SOW) or purchase order; SOWs attach operational details, schedules, and pricing while the MSA governs legal rights and obligations across engagements.

Why use an IT Master Services Agreement

An IT MSA centralizes risk allocation, standardizes service-level and security expectations, and speeds contracting by separating boilerplate legal terms from project-specific SOWs.

Why use an IT Master Services Agreement

Core sections to include in a professional IT Master Services Agreement

A practical MSA balances legal clarity with operational flexibility: include clear scope, change control, pricing, IP, confidentiality, SLAs, termination, and dispute resolution to reduce later disputes and support rapid SOW execution.

Scope of Work

Defines services, deliverables, and interfaces; SOWs carry technical detail to avoid reworking the MSA.

Service Levels

Specifies uptime, response, and remedy metrics plus measurement, reporting, and credits for missed targets.

Change Control

Explains how parties propose, approve, price, and schedule changes to scope or deliverables.

Payment and Fees

Covers pricing, invoicing schedule, late charges, taxes, and expense reimbursement rules.

Intellectual Property

Allocates ownership or license rights for preexisting IP, deliverables, and third-party components.

Confidentiality & Security

Sets data handling, breach notification, audit rights, and any required addenda (e.g., HIPAA BAA).

Step-by-step: completing an IT MSA

Follow these steps to prepare, review, and execute an IT Master Services Agreement with clarity and traceability.

  • 01
    Prepare Draft: Assemble template and attach SOW details for services and deliverables.
  • 02
    Legal Review: Have counsel review terms for IP, liability caps, indemnities, and compliance.
  • 03
    Authorize Signers: Confirm signatory authority and corporate sign-off roles before sending.
  • 04
    Execute and Archive: Execute electronically or in writing and store the fully executed version in a records system.

How to set up a digital completion workflow for the IT MSA

Configure your e-sign and document workflow to mirror approval flows and evidence requirements for each signer role.

Field Configuration
Template Create reusable MSA + SOW template with locked legal clauses.
Authentication Require email + SMS OTP or higher for executive signers.
Conditional Fields Show payment or tax fields only when relevant by role.
Notifications Set automated reminders and final executed copies distribution.

Typical routing and submission path for an executed IT MSA

Successful execution follows a predictable path from draft to signature to archival and distribution.

  • Upload Document: Place MSA and SOW in the signing platform or repository.
  • Place Fields: Add signature, initials, dates, and conditional fields for each participant.
  • Send to Signers: Route to authorized signers in order or parallel with authentication.
  • Archive & Share: Store executed copy and distribute certificates of completion to parties.

Digital signing and technical requirements for e-execution

Choose a platform that supports required authentication, audit trails, secure storage, and the file formats you use.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • File Types: PDF, DOCX, HTML, Excel
  • Security: TLS 1.2/1.3 and AES-256 encryption

Common eSignature vendor pricing and feature comparison

Compare starting price and key capabilities relevant to IT MSA execution. signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Premium) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Security and compliance controls to include or verify

Encryption: TLS 1.2/1.3
Data at rest: AES-256
Certifications: SOC 2 Type II
HIPAA: BAA available
21 CFR Part 11: Compliant options
Audit Trail: Tamper-evident event log

Who typically signs an IT MSA and what authority they hold

Procurement Manager

The procurement lead negotiates commercial terms and approves purchasing budgets. They coordinate SOWs with legal and finance, confirm vendor insurance, and typically hold delegated authority to sign below a monetary threshold.

Chief Technology Officer

The CTO or delegated engineering lead approves technical scope and acceptance criteria. For significant engagements, the CTO signs or provides written sign-off to validate technical commitments and SLAs.

Organizations and teams that commonly use an IT MSA

The IT MSA is used by internal teams and external vendors to standardize recurring technology engagements.

  • Enterprise IT and procurement teams that manage vendor relationships and recurring services
  • SaaS vendors and managed service providers offering multi-project engagements
  • Legal and compliance groups that require consistent contract language across customer agreements

Common mistakes to avoid when preparing an IT MSA

  • Leaving technical deliverables solely in the MSA instead of SOWs, which creates ambiguity about acceptance criteria and timelines.
  • Failing to define change control procedures, causing disputes over scope creep and additional fees during implementation.
  • Not confirming signer authority or corporate approval thresholds before sending, which delays execution and may invalidate signatures.
  • Omitting data protection or IP provisions when services involve customer data or custom software, creating future liability.

Key risks and potential consequences of an incomplete or incorrect IT MSA

Breach Damages: Contractual and consequential loss exposure
Service Interruptions: Operational and revenue impact
IP Loss: Unclear ownership can forfeit rights
Compliance Fines: Regulatory penalties for data mishandling
Tax Withholding: Incorrect payer info triggers withholding
Invalid Signature: Execution errors can void the agreement

Important dates and deadlines to track in an IT MSA

Track effective dates, milestone deadlines, renewal notice windows, and SLA cure periods to manage obligations and avoid automatic renewals.

Effective Date:

Date when obligations and warranties begin

Payment Terms:

Due dates for invoices and late fee triggers

SLA Response:

Response and resolution timeframes in days or hours

Renewal Notice:

Required notice period to decline auto-renewal

Termination Cure:

Cure period to remedy breaches before termination

Frequently asked questions about executing and enforcing an IT MSA

Answers to common legal, execution, and technical questions when preparing, signing, and storing an IT Master Services Agreement.


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