Can this agreement be signed electronically?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, signer attribution, and reliable record retention to meet the four ESIGN validity criteria.

Who must sign to bind the parties?

An authorized representative with signing authority for each legal entity should sign; include printed name and title. For organizations, board or officer authorization may be required under internal bylaws.

Is notarization necessary?

Not typically required for janitorial contracts. Some states or landlords may request notarized signatures for access agreements or addenda; follow state notary rules when requested.

What insurance should be required?

Require general liability and workers' compensation at minimum. Specify minimum policy limits, name additional insureds, and request certificates before work begins.

How do I cancel or terminate the agreement?

Follow the contract's termination clause, which usually requires written notice and a cure period. Document communications and keep signed notices for the record.

How long should I keep the signed contract?

Retain the agreement for the active term plus at least three years; longer retention applies for tax records (IRC §6501(a)) and HIPAA-related documents (45 CFR §164.530(j)).

Electronic Signature
Templates
Miscellaneous
Janitorial Service Agreement

Janitorial Service Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

JANITORIAL SERVICE AGREEMENT

This Janitorial Service Agreement ("Agreement") is entered into effective as of / / by and between:

Parties

Service Provider Name Service Provider Address Service Provider Contact Person Client Name Client Address

WHEREAS

WHEREAS, Service Provider is engaged in the business of providing janitorial, cleaning and related maintenance services and has the skill, experience, and personnel necessary to provide such services; and

WHEREAS, Client desires to retain Service Provider to perform janitorial services at the Client's premises subject to the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows:

Scope of Work

Service Provider shall perform janitorial services at the premises identified by Client, including but not limited to cleaning, sweeping, mopping, trash removal, restroom sanitation, window cleaning (interior), and floor care as further described below. Service Provider shall provide all labor, supervision, and routine supplies, except where specified otherwise.

Detailed Scope and Special Instructions

Service Frequency (select applicable) Daily Weekly Bi-weekly Monthly As Needed

Payment Terms

Client shall pay Service Provider for the services performed in accordance with the schedule and amounts set forth below. All payments are due in U.S. dollars and exclusive of applicable taxes unless otherwise stated.

Monthly Service Fee Initial Deposit / First Payment Invoice and Payment Schedule Payment Terms (days due) Late Fee

Term and Termination

The term of this Agreement shall commence on and shall continue until unless earlier terminated in accordance with this Agreement.

Notice Period to Terminate Without Cause (days)

Either party may terminate this Agreement for cause if the other party materially breaches any obligation hereunder and fails to cure such breach within fifteen (15) days after receipt of written notice specifying the breach. Termination shall not relieve Client of the obligation to pay for services performed through the effective date of termination.

Confidentiality

Service Provider acknowledges that in the course of performing services it may receive or have access to confidential information of Client. Service Provider shall not disclose, use, or permit the use of such confidential information except as necessary to perform the services contemplated by this Agreement. This obligation shall survive termination of this Agreement for a period of two (2) years.

Insurance and Indemnity

Service Provider shall maintain, at its own expense, commercial general liability insurance with limits of not less than $1,000,000 per occurrence and workers' compensation insurance as required by applicable law. Service Provider shall furnish certificates of insurance upon Client's request. Service Provider shall indemnify, defend, and hold Client harmless from and against any claims, liabilities, losses, damages, and expenses arising out of Service Provider's negligence, willful misconduct, or breach of this Agreement.

Performance Standards and Supplies

Service Provider shall perform services in a professional and workmanlike manner consistent with industry standards. Service Provider shall supply routine consumable cleaning supplies unless otherwise agreed in writing. Client shall supply or reimburse for any specialized supplies or equipment requested by Client in writing prior to purchase.

Subcontracting

Service Provider may not subcontract its obligations under this Agreement without the prior written consent of Client. If subcontracting is permitted, Service Provider shall remain fully responsible for the acts and omissions of any subcontractor.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by hand delivery, certified mail, or recognized overnight courier, and shall be deemed given when received.

Service Provider Notice Address Client Notice Address

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

Entire Agreement

This Agreement, including any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, representations, and understandings, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

Miscellaneous

Neither party may assign this Agreement without the prior written consent of the other party, except that Service Provider may assign to an affiliate or in connection with a sale of substantially all of its assets. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

Acceptance

The parties acknowledge that they have read and understand this Agreement, and that the individuals signing below are authorized to execute this Agreement on behalf of their respective parties.

Service Provider:

By:

Date:

Client:

By:

Date:

What a Janitorial Service Agreement Is and When to Use It

A Janitorial Service Agreement is a written contract that defines cleaning services, schedules, payment, responsibilities, and liability between a facility owner or manager and a service provider. It sets the scope of work, performance standards, access and security rules, insurance and bonding requirements, and termination conditions. For businesses, property managers, schools, healthcare facilities, and construction sites, the agreement reduces disputes by documenting expectations, clarifying pricing and invoicing, and assigning risk for property damage, theft, worker injury, and subcontractor use.

Why a Written Agreement Matters for Cleaning Services

A clear Janitorial Service Agreement reduces operational risk by defining performance standards, service intervals, pricing, and dispute processes, which helps avoid misunderstandings and costly litigation.

Who Typically Prepares and Signs These Agreements

Multiple parties rely on a Janitorial Service Agreement to manage expectations and legal risk.

Property managers and building owners who need consistent cleaning, liability protection, and vendor accountability.
Facility or office managers organizing recurring services and budgeted cleaning schedules for tenants or staff.
Third-party cleaning companies and subcontractors documenting scope, payment terms, and insurance obligations.

Each party should review insurance, indemnity, and termination clauses carefully and confirm authorized signatories before execution.

Step-by-Step: Completing a Janitorial Service Agreement

Follow these core steps to produce a usable, enforceable contract and hand it to both parties for signature.

01

Draft: Define scope, schedule, and pricing in detail.
02

Review: Confirm insurance, licensing, and background checks if required.
03

Negotiate: Agree on payment, remedies, and notice provisions.
04

Sign: Have authorized representatives sign and date the agreement.

Configuring an Online Completion Workflow

Set up a digital workflow for filling, reviewing, and e-signing to accelerate execution and preserve an audit trail.

Field	Configuration
Signer Order	Sequential or parallel routing based on approvals needed
Required Fields	Mark name, date, signature, insurance fields as mandatory
Authentication	Choose email, SMS, or stronger methods for critical accounts
Notifications	Enable reminders and completion receipts for all parties

Typical Routing: From Draft to Stored Agreement

A standard execution flow reduces friction and ensures record integrity from negotiation through retention.

Upload: Upload the template or completed PDF to your platform.
Prepare: Add signature, initial, and date fields where appropriate.
Send: Route to signers with authentication and reminders.
Archive: Save signed agreement with audit trail and certificates.

Technical Considerations for eSigning and eSubmission

Choose a platform that supports your authentication, compliance, and storage needs.

Document Formats: Support for PDF and DOCX is essential.
Integrations: Connectors for Microsoft 365, Google Workspace, or property systems reduce manual work.
Security: Encryption and audit trails protect integrity and proof of signing.

Ensure the provider can execute the required authentication and retention policies for your industry and jurisdiction.

Core Clauses Every Professional Janitorial Agreement Should Include

Use these six components as the backbone of a robust janitorial contract to manage performance, liability, and payment.

Scope of Services

A detailed list of tasks, areas to be serviced, frequency of visits, and any seasonal or one-time services to eliminate ambiguity.

Performance Standards

Specify measurable standards, inspection procedures, corrective action timelines, and remedies for repeated noncompliance.

Payment and Invoicing

State rates, billing frequency, due dates, late fees, and who pays for consumables or special supplies when applicable.

Insurance Requirements

Require general liability, workers' compensation, and limits; request certificates of insurance and name additional insureds if needed.

Termination

Define notice periods, cure windows for breach, and obligations on contract end, including final invoice and property return.

Confidentiality and Access

Address keys, access codes, background checks, confidentiality of sensitive areas, and procedures for lost keys or security incidents.

Essential Information to Collect in the Agreement

Party Names: Full legal entity names

Service Location: Address and access details

Service Schedule: Days and times of service

Payment Terms: Amount and due dates

Insurance Limits: Types and coverage amounts

Authorized Signers: Name and title of signatory

Common Preparation Errors to Avoid

Vague scopes of work that omit routinely expected tasks and lead to disputes over additional charges.
Failing to require certificates of insurance before the first service visit, increasing liability exposure.
Not specifying access protocols or security clearances for evening or after-hours service providers.
Missing termination or cure periods, which can make removing a nonperforming vendor slow and costly.

Risks and Consequences of an Incomplete or Incorrect Agreement

Nonpayment Disputes: Late collections and legal fees

Liability Exposure: Claims for property damage or injury

Regulatory Issues: Violations if healthcare rules apply

Tax Reporting: Incorrect 1099 treatment

Loss of Access: Denied site access after termination

Contract Voidance: Ambiguous terms may weaken enforceability

Typical Timing and Notice Requirements

Establish clear timing for service start, payment cycles, and termination to prevent administrative confusion.

Effective Date:

Date services begin and obligations take effect

Invoicing Cycle:

Monthly or as specified; include submission deadlines

Payment Terms:

Commonly Net 30 unless otherwise agreed

Termination Notice:

Typically 30 days' written notice or as negotiated

Insurance Renewal:

Require proof before policy expiration

Comparing eSignature Vendors for Signing Janitorial Agreements

Basic vendor capabilities and starting prices help you choose an eSignature solution appropriate for contract volume and compliance needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes

Frequently Asked Questions About Janitorial Service Agreements

Answers to common practical and legal questions when preparing, signing, and storing a janitorial contract.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, signer attribution, and reliable record retention to meet the four ESIGN validity criteria.
Who must sign to bind the parties?
An authorized representative with signing authority for each legal entity should sign; include printed name and title. For organizations, board or officer authorization may be required under internal bylaws.
Is notarization necessary?
Not typically required for janitorial contracts. Some states or landlords may request notarized signatures for access agreements or addenda; follow state notary rules when requested.
What insurance should be required?
Require general liability and workers' compensation at minimum. Specify minimum policy limits, name additional insureds, and request certificates before work begins.
How do I cancel or terminate the agreement?
Follow the contract's termination clause, which usually requires written notice and a cure period. Document communications and keep signed notices for the record.
How long should I keep the signed contract?
Retain the agreement for the active term plus at least three years; longer retention applies for tax records (IRC §6501(a)) and HIPAA-related documents (45 CFR §164.530(j)).

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