Candidate Details
Full legal name, other names used, date of birth, and contact information to uniquely identify and contact applicants.
A revised application reduces onboarding friction, standardizes data for screening, and documents candidate consent for background checks and verification. It supports compliance with federal rules on electronic records (ESIGN 15 U.S.C. §7001) and reduces manual data-entry errors that delay hiring and create legal risk.
The form is completed by applicants and reviewed by HR or recruiting teams; management and compliance staff also rely on the captured data.
Proper completion ensures consistent hiring records, supports legally required checks, and shortens time-to-offer when integrated with digital workflows.
Full legal name, other names used, date of birth, and contact information to uniquely identify and contact applicants.
Chronological prior employers, titles, dates, and primary duties to verify experience and detect employment gaps or inconsistencies.
Explicit authorizations for background checks, reference checks, and drug testing with signature and date to meet FCRA and state requirements.
Degrees, certifications, licensing numbers, issuing institutions, and expiration dates for roles requiring verified qualifications.
Voluntary EEO/ADA or veteran status fields presented separately to comply with anti-discrimination rules and reporting obligations.
Space for resumes, certificates, and a dated signature block; clearly list acceptable file types and eSignature options.
| Field | Configuration | Validation rule | Required/format |
|---|---|
| Authentication Method | Email link, SMS code, or two-factor |
| Field Validation | Enforce MM/DD/YYYY, ZIP, and phone formats |
| Notifications | Auto-email HR and hiring manager on submit |
| Storage Location | Secure ATS or encrypted document store |
Choose a platform that supports common file types, secure authentication, and integrations with HR systems.
Ensure the provider supports audit trails, AES-256 at-rest encryption, and ESIGN/UETA compliance for admissible electronic records.
State or job posting may specify a deadline; applicants must submit before that date.
Complete Section 2 within three business days of hire (see 8 CFR §274a.2 guidance).
Obtain written consent before ordering criminal or credit checks per FCRA requirements.
State the date by which applicant must accept a conditional offer.
Retention periods begin on the application date or hiring decision date.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Yes, trial available | Yes, trial available | Yes, trial available | Yes, trial available |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 env/user/year | Varies by plan | Varies by plan | Varies by plan |