Is notarization usually required?

Not usually. Job Location Agreements are typically simple contracts that do not require notarization unless they affect real property rights or are being recorded. When recording or affecting title, follow state recording rules and notarization requirements.

Can the agreement be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted. Ensure intent, consent, attribution, and reliable record retention to meet legal validity tests.

Who should sign the agreement?

The party that controls the worksite and the performing contractor or vendor should sign. Include authorized signatories with authority to bind each organization and list their titles to avoid later disputes.

How do I change the job location later?

Amend the original agreement with a signed addendum that identifies the modified location and effective date. Document approvals from the same authorized signatories as the original agreement.

How do I cancel or revoke the agreement?

Cancellation should follow the termination or amendment clause in the agreement. If not specified, obtain signed written consent from all parties. For time-sensitive cancellations, provide notice in writing and preserve evidence of delivery.

How long should I keep the executed agreement?

Keep the executed agreement for the active contract term plus at least three years; longer retention may apply for tax, warranty, or healthcare records (see IRC §6501(a) and 45 CFR §164.530(j)).

Electronic Signature
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Miscellaneous
Job Location Agreement

Job Location Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

JOB LOCATION AGREEMENT

This Job Location Agreement (the "Agreement") is entered into by and between Client Name: and Contractor Name: . The parties agree as of Effective Date: to the terms set forth below.

RECITALS (WHEREAS)

WHEREAS, Client requires certain work to be performed at a specific job location and desires to retain Contractor to perform such work under the terms and conditions of this Agreement; and

WHEREAS, Contractor represents that it possesses the necessary qualifications, personnel, tools and insurance to perform the work and will perform such work in a professional manner in accordance with applicable laws and industry standards; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the job location, access, safety, payment and related matters.

JOB LOCATION DETAILS

Job Location Address Site Access and Hours

Access Provided by Client: Normal Work Hours:

Special Site Instructions / Hazard Notices

SCOPE OF WORK

Contractor shall perform the work described below at the job location and shall furnish all labor, materials, equipment and supervision necessary to complete the work in accordance with this Agreement. Contractor shall comply with the specifications and schedule set forth in the Scope of Work field below.

Detailed Scope of Work

PAYMENT TERMS

Total Contract Price: $. Payments shall be made in accordance with the schedule below. Unless otherwise agreed in writing, all payments are due within days of invoice receipt.

Payment Schedule / Milestones Deposit Amount (if any)

Late Payment: Any amount not paid when due shall accrue interest at a rate of or the maximum rate permitted by law, whichever is less. In addition, late payments may be subject to a collection fee equal to reasonable costs incurred to collect overdue amounts.

TERM AND TERMINATION

Term Commencement Date: . Anticipated Completion Date: .

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate immediately for material breach that remains uncured for days after written notice. Upon termination, Contractor shall be entitled to payment for work performed to the date of termination in accordance with the payment provisions of this Agreement.

CONFIDENTIALITY

Each party shall keep confidential and not disclose to any third party confidential or proprietary information of the other party disclosed in connection with this Agreement, including site plans, pricing, technical specifications and proprietary methods ("Confidential Information"), except as required by law. Confidential Information does not include information that is or becomes publicly known through no breach of this Agreement. The obligations of confidentiality shall survive termination of this Agreement for a period of three (3) years.

INSURANCE, SAFETY AND COMPLIANCE

Contractor shall maintain, at its expense, insurance coverages appropriate to the work being performed, including commercial general liability and workers' compensation in statutory amounts. Contractor shall provide certificates of insurance upon request and shall comply with all applicable occupational health and safety laws and site-specific safety protocols. Contractor shall obtain and maintain all permits, licenses and approvals required to perform the work.

Insurance Certificate / Policy Reference

INDEMNIFICATION

Contractor shall indemnify, defend and hold harmless Client and its directors, officers and employees from and against any and all claims, damages, liabilities, losses and expenses (including reasonable attorneys' fees) arising out of Contractor's performance of the work, except to the extent caused by Client's gross negligence or willful misconduct. Client shall indemnify Contractor to the extent claims arise from Client-supplied materials or Client's negligence.

PERMITS AND REGULATORY COMPLIANCE

Unless otherwise agreed in writing, Contractor shall secure and pay for all permits and approvals required for performance of the work. Both parties shall comply with applicable laws, codes, ordinances and regulations in connection with the work.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by hand, certified mail, or overnight courier, and shall be effective upon receipt.

Notice Address for Client Notice Contact for Client (email/phone) Notice Address for Contractor Notice Contact for Contractor (email/phone)

GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles. The parties agree that any dispute arising under this Agreement shall be resolved in the courts located in that state unless the parties mutually agree otherwise in writing.

This Agreement, including any attachments and incorporated documents, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral and written agreements. No amendment or modification shall be binding unless in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

Assignment: Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Contractor may engage subcontractors so long as Contractor remains responsible for performance.

Severability: If any provision of this Agreement is held unenforceable, the remainder of the Agreement shall remain in full force and effect.

Client:

By:

Date:

Contractor:

By:

Date:

What a Job Location Agreement Covers

A Job Location Agreement is a written contract that identifies the physical or virtual site where work will be performed, the parties responsible for site access and safety, and any location-specific terms such as hours, parking, permits, and site rules. It clarifies responsibilities for equipment, utilities, inspections, and third-party access, and it can be standalone or an exhibit to a broader services or construction contract. Well-drafted agreements reduce disputes by fixing the worksite conditions and providing a clear reference for billing, insurance, and regulatory compliance.

Why a Clear Job Location Agreement Matters

A precise Job Location Agreement reduces ambiguity about who controls access, who pays for site-specific costs, and which party bears safety or permitting obligations, helping avoid schedule delays, extra expense, and disputes that can disrupt project delivery.

Who typically completes a Job Location Agreement

Organizations and individuals preparing site-based work use this agreement to set expectations before work starts.

General contractors and subcontractors coordinating on-site responsibilities and access control prior to mobilization.
Property owners and facility managers documenting site rules, parking, and permit obligations for incoming workers.
HR, safety, or project managers recording site-specific safety protocols and contact information for remote or temporary assignments.

The document is often completed by the party that controls the site or by the contracting parties together during the project onboarding process.

Core sections every professional Job Location Agreement should include

A practical agreement groups location specifics into clear sections—site identity, access, scope, safety, costs, and signatures—so each party knows obligations and escalation paths.

Site Identity

Exact street address, suite or parcel identifiers, or GPS coordinates when relevant; include building name and room or floor where work will occur to avoid location confusion.

Access and Hours

Specify authorized access hours, parking rules, gate codes, escorts or permit badges, and any required check-in/check-out procedures to control site entry and reduce safety incidents.

Scope at Location

Define activities permitted on-site, deliverables linked to the location, equipment staging areas, and limits on third-party contractors to prevent scope creep and billing disputes.

Safety & Compliance

Outline required personal protective equipment, site-specific safety training, reporting procedures for incidents, and which party provides safety signage and inspections.

Cost Allocation

Detail who pays for permits, utilities, temporary fencing, mobile toilets, or restoration costs, plus invoicing and reimbursement procedures tied to the location.

Point of Contact

Name the site manager and escalation contacts with phone and email; include backup contact and hours of availability for urgent site issues.

Simple step-by-step: preparing and finalizing the agreement

Follow these sequential steps to ensure a complete, enforceable Job Location Agreement and reduce onboarding delays.

01

Gather site details: Collect exact address, access maps, and permit needs.
02

Draft location terms: Populate scope, hours, costs, and safety rules.
03

Review with stakeholders: Share with site manager and contractor for confirmation.
04

Sign and distribute: Obtain signatures, provide copies to all parties.

Configuring the online workflow for this agreement

Set up a digital template and routing logic so the Job Location Agreement is populated, authenticated, and delivered to the right people automatically.

Field	Configuration
Auto-fill Address	Connect to lookup or master project record for accuracy.
Conditional Safety Fields	Show additional safety questions when high-risk scope selected.
Signer Authentication	Require email + SMS code or stronger ID verification.
Template Expiration	Set expiration for unsigned templates to prevent stale approvals.

Typical routing and filing destinations

Identify where completed agreements must be sent and who maintains the official copy for the project record.

Employer/Client: Receives final signed copy for contract files.
Site Manager: Keeps a local copy onsite for daily reference.
Project PM: Adds executed agreement to the project documentation.
Finance/Accounts: Uses agreement to verify billing and reimbursements.

Digital signing and distribution options

Use an eSignature platform that supports secure signing, audit trails, and integrations with your document storage.

File formats: PDF and DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email, SMS, or KBA options

Store the final PDF and audit log in your project repository and ensure access control for sensitive site information.

Common timing and submission expectations

Timely completion ensures crews can mobilize without delay and that permits and safety measures are in place before work begins.

Pre-start submission:

Provide the signed agreement at least 3 business days before mobilization.

Permit verification:

Confirm required permits are secured before on-site work begins.

Safety training deadline:

Complete site-specific training before first day on-site.

Change notice:

Notify all parties within 48 hours of site condition changes.

Record retention:

File executed agreement immediately after signing for audit readiness.

Common mistakes to avoid when preparing a Job Location Agreement

Using a vague location description that omits suite, unit, or building access details, which causes delivery and billing disputes.
Failing to assign responsibility for permits and inspections, resulting in last-minute stops and additional costs.
Overlooking site-specific safety requirements or training, exposing parties to OSHA violations and project shutdowns.
Not documenting how temporary cost items (e.g., fencing, toilets) will be invoiced or reimbursed, leading to unpaid charges.

Potential consequences of errors or omissions

Work delays: Missed start dates

Extra costs: Unexpected invoices

Safety citations: Regulatory fines

Payment disputes: Withheld or delayed payments

Insurance gaps: Coverage disputes

Contract breach: Potential litigation

Real-world examples of Job Location Agreements in action

These examples show how companies used a clear location agreement to resolve access, safety, and billing issues quickly.

Martin Properties

Tim Martin needed a signed site exhibit before tenant improvements could begin to avoid schedule slips.

He used a location addendum to fix access and HVAC shutdown windows.
The documented windows and signed contact information eliminated repeated scheduling calls and kept the project on its original timeline without unexpected chargebacks.

Fertility Centers of Illinois

John Butler required strict infection-control and after-hours access rules for equipment servicing.

The location agreement captured PPE and escort requirements.
Documented obligations reduced compliance questions, provided clear vendor onboarding steps, and improved coordination between clinical and facilities teams.

Frequently asked questions about Job Location Agreements

Answers to typical legal and practical questions encountered when creating, signing, or storing location agreements.

Need help? Contact support

Is notarization usually required?
Not usually. Job Location Agreements are typically simple contracts that do not require notarization unless they affect real property rights or are being recorded. When recording or affecting title, follow state recording rules and notarization requirements.
Can the agreement be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted. Ensure intent, consent, attribution, and reliable record retention to meet legal validity tests.
Who should sign the agreement?
The party that controls the worksite and the performing contractor or vendor should sign. Include authorized signatories with authority to bind each organization and list their titles to avoid later disputes.
How do I change the job location later?
Amend the original agreement with a signed addendum that identifies the modified location and effective date. Document approvals from the same authorized signatories as the original agreement.
How do I cancel or revoke the agreement?
Cancellation should follow the termination or amendment clause in the agreement. If not specified, obtain signed written consent from all parties. For time-sensitive cancellations, provide notice in writing and preserve evidence of delivery.
How long should I keep the executed agreement?
Keep the executed agreement for the active contract term plus at least three years; longer retention may apply for tax, warranty, or healthcare records (see IRC §6501(a) and 45 CFR §164.530(j)).

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