Applicant Identity
Full legal name, date of birth where needed, and primary contact details to enable reliable background and identity checks.
A Job Pre Application reduces time spent on unqualified candidates by capturing essential eligibility information early, improving screening consistency and recordkeeping.
Employers and HR teams receive pre-applications to triage candidates and document initial consent and eligibility before full applications.
Candidates use it to quickly confirm basic fit; third-party recruiters and staffing firms use standardized pre-apps to pre-qualify large candidate pools.
Full legal name, date of birth where needed, and primary contact details to enable reliable background and identity checks.
Position applied for, location, and whether the role is full time, part time, or temporary to ensure correct routing.
Checkboxes for required licensure, certifications, or eligibility criteria to quickly screen out unqualified applicants.
Clear, dated consents for background checks, reference checks, and drug testing where applicable and lawful.
A signature and date field that meets e-signature legal requirements, plus optional printed name and initials where needed.
A brief privacy and retention notice that explains how long application records are kept and applicant rights.
| Field | Configuration |
|---|---|
| Required Fields | Name, contact, position, consent |
| Authentication | Email code or SMS OTP |
| Retention | Automated retention per policy |
| Notifications | Email to HR on submission |
Ensure your eSignature platform supports secure storage, audit trails, and the authentication level your compliance program requires.
Provide upon employer request; no fixed deadline
Employers issue W-2 by Jan 31 for year-end payroll
Conduct after signed consent; follow FCRA timing rules
Employers must complete I-9 timely after hire per USCIS
Retain per company retention policy and applicable law
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |