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Justice Court Civil Case Information Sheet

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NOTICE OF NO SERVICE

Small Claims Court

Court Address:

County, Colorado

PLAINTIFF(S):

Address:

City/State/Zip:

Phone: Home

Work

v.

DEFENDANT(S):

Address:

City/State/Zip:

Phone: Home

Work

COURT USE ONLY

Case Number:

Division Courtroom

NOTICE OF NO SERVICE

TO THE PLAINTIFF(S):

PLEASE BE ADVISED that the attempted service by mail of the Notice, Claim and Summons upon the Defendant(s) was unsuccessful. If you desire to pursue this case, you are required to obtain an "Alias Notice, Claim and Summons" from the Clerk of the Court. You must have the Defendant personally served at least 15 days prior to the first scheduled trial date as set forth in the Alias Notice, Claim and Summons.

Dated:

Clerk of the Court/Deputy Clerk

CERTIFICATE OF MAILING

I hereby certify that on (date) , I mailed a true and correct copy of the NOTICE OF NO SERVICE, by placing it in the United States Mail, postage pre-paid to the parties at the addresses listed above.

Dated:

Clerk of the Court/Deputy Clerk

JDF 255 R9/01 NOTICE OF NO SERVICE

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What the Justice Court Civil Case Information Sheet Is

The Justice Court Civil Case Information Sheet is a standardized form used to record core case details when initiating or tracking a civil matter in justice or municipal courts. It captures party names, contact information, case type, claim amount, and procedural preferences so clerks and judges can route, calendar, and manage the file efficiently. The sheet supports clerk intake, provides a consistent public record for docketing, and helps ensure that the court has the minimum information needed to issue notices and schedule initial proceedings.

Why this form matters for court processing

Completing the Justice Court Civil Case Information Sheet accurately reduces intake delays, helps clerks determine jurisdiction and filing fees, and provides a clear record for service and scheduling. Accurate entries minimize follow-up requests and support timely case management.

Why this form matters for court processing

Who normally completes and relies on this sheet

Courts, filing clerks, plaintiffs, defendants, and attorneys use the form to record case essentials and start the civil case lifecycle.

  • Self-represented litigants who file small claims or civil suits and need clear guidance on required contact and claim details, reducing clerical rejections.
  • Court clerks who intake filings and use the sheet to calculate fees, assign case numbers, and prepare scheduling notices for judges and parties.
  • Attorneys and paralegals who submit filings on behalf of clients to ensure docketing accuracy and to attach consistent contact and service information.

Accurate completion benefits every participant by speeding docketing, improving service accuracy, and reducing the risk of procedural errors.

Typical signatories and completing parties

Plaintiff — Individual

A self-represented plaintiff completes the sheet to start a claim. Include full legal name, mailing address, daytime phone, and email. Errors or incomplete contact details can delay service and scheduling, and the court may return the filing for correction.

Attorney — Counsel

An attorney or authorized representative fills the form when filing for a client. Provide firm name, attorney bar number, mailing and service address, and the client’s role. Accurate attorney contact information ensures timely electronic or paper service and reduces administrative rejections.

Required case fields at a glance

Case Number: Assigned by clerk
Plaintiff Name: Full legal name
Defendant Name: Full legal name
Claim Amount: Dollar value listed
Contact Phone: Daytime number
Service Address: Physical mailing address

Core components of a professional case information sheet

A complete sheet organizes identity, jurisdictional data, claim specifics, service instructions, and processing preferences so the court can advance the case without clerical follow-up.

Party Details

Provide full legal names, business names where applicable, and clarification for any trade names or DBAs to avoid identity confusion during service and docketing.

Contact Information

List a reliable street address, mailing address if different, daytime phone number, and an email address used for notices and case communications.

Case Type

Select the correct civil category (small claims, contract, landlord/tenant, replevin, etc.) so the court can apply appropriate procedural rules and filing fees.

Claim Amount

State the specific dollar amount claimed, including damages and statutory interest if known; rounded estimates can cause fee miscalculations.

Service Preferences

Indicate whether service is by personal service, certified mail, or waiver, and provide any special service instructions or alternative addresses.

Related Case Info

Include any prior case numbers, judgments, or related pending matters to help the court avoid duplicate filings and ensure consistent recordkeeping.

Step-by-step: filling and submitting the sheet

Follow this sequence to prepare a complete Justice Court Civil Case Information Sheet and submit it to the appropriate clerk’s office.

  • 01
    Gather Documents: Collect IDs, complaint, and supporting evidence.
  • 02
    Complete Form: Enter all fields per the fillable guide.
  • 03
    Sign and Date: Add signature and MM/DD/YYYY date.
  • 04
    File With Court: Submit in person, by mail, or e-file if available.

Customizing an online filing workflow

Set up your digital intake so the information sheet flows with the complaint, payment, and service documents for efficient court submission.

Field Configuration
Required Fields Make name, address, claim amount mandatory
Conditional Logic Show service instructions when alternate address selected
Signature Type Allow typed or drawn e-signature, require date
Delivery Route PDF plus metadata to clerk and parties

Where the completed sheet goes and what happens next

After filing, the court clerk uses the information sheet to assign a case number, calculate fees, and schedule initial events or service deadlines.

  • Clerk Intake: Clerk verifies completeness and assigns a case number
  • Fee Assessment: Court calculates filing fees based on claim amount
  • Docketing: Case is added to the public docket for scheduling
  • Service: Parties are notified and service is effected per instructions

Digital submission and e-filing considerations

Courts accept digital submissions differently; verify whether the court accepts e-filed PDFs, requires a court-specific portal, or prefers paper copies.

  • File Formats: PDF or PDF/A preferred
  • Authentication: Signers may need email or SMS verification
  • Audit Trail: Record timestamps and signer IPs

Confirm court rules before e-submitting; where allowed, use platforms that retain an audit trail and provide download-ready signed PDFs for the official record.

Key timing rules and typical deadlines

Processing times and deadlines vary by court; observe filing deadlines, service periods, and response timeframes to avoid default or dismissal.

Service Deadline:

Follow state civil procedure timelines for serving defendants

Response Period:

Defendant typically has a statutory period to answer

Fee Payment:

Fees due at filing unless waived

E-file Cutoffs:

Portal windows may affect same-day filing

Calendar Notices:

Court issues initial hearing dates after docketing

Typical case milestones from filing to first hearing

A typical case progresses through intake, service, response, pretrial events, and the first hearing or scheduling conference.

01

Filing Submitted

Clerk accepts and assigns a case number

02

Service of Process

Plaintiff effects service on defendant

03

Answer or Default

Defendant answers or default entered

04

First Hearing

Court holds initial scheduling or trial setting

Common mistakes to avoid when completing the sheet

  • Entering abbreviated or inconsistent names that prevent proper service and require amendment or clerk follow-up, delaying the case.
  • Providing only a P.O. box for service when the court requires a physical address for personal or certified service.
  • Omitting claim amount or using a range, which can result in incorrect fee calculation and possible fee deficiency notices.
  • Failing to sign or date the form, causing the clerk to reject or return the filing for correction and re-filing.

Consequences of incorrect or incomplete information

Late filing penalties: Court fees may increase
Missed service window: Case may be dismissed
Incorrect TIN: Triggers tax backup withholding
Returned filings: Causes processing delays
1099 penalties: 1099 penalties: $60–$330/form (IRC §6721)
I-9 violations: I-9 fines: $281–$2,789 per violation

eSignature vendor comparison for filing and signing court intake

Compare common vendor features and price entry points for e-signature tools used to collect signatures on court intake forms; signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of using the information sheet

These brief case examples show how organizations and small firms use structured intake and e-signature to streamline filings.

Optica Ventures — COO

Optica implemented digital intake for small claims to reduce misfiled paperwork and speed processing.

  • Small business used e-forms for uniform submissions.
  • As a result the office saw fewer clerk returns, faster docketing, and clearer service records across multiple counties.

Martin Properties — Founder

A property manager moved eviction and tenant dispute intake online to gather signatures and evidence remotely.

  • Landlord consolidated leases and claims into a single draft.
  • The change reduced trips to the courthouse, shortened time-to-service, and produced consistent case records for counsel.

Practical tips for accurate and efficient completion

Adopt these practices to reduce errors, speed clerk acceptance, and maintain clear records for service and scheduling.

Use full legal names consistently
Match names exactly to government IDs and any related court pleadings to avoid identity mismatches that can delay service or cause additional filings.
Provide a physical service address
When possible include a street address in addition to a mailing address so the court and process servers can effect service without extra inquiries.
Keep attached evidence organized
Label exhibits, paginate documents, and reference exhibits in the complaint so clerks and opposing parties can locate supporting materials quickly.
Retain a signed copy
Save a signed PDF and an audit trail that records signature timestamps and signer authentication to support any later challenges to service or authenticity.

Additional essential data elements

Attorney Bar Number: If represented
Preferred Service: Mail, personal, certified
Alternate Contact: Secondary phone or email
Related Case Number: If applicable
Exhibit List: Attachment summary
Fee Waiver: Indicate if requested

Frequently asked questions and troubleshooting

Answers to common questions about completing, signing, and submitting the Justice Court Civil Case Information Sheet to help avoid clerical issues.


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