Can this agreement be e-signed?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws; ensure parties consent to electronic records and retention to meet legal validity requirements.

Is notarization required?

Not typically. Most karaoke event agreements do not require notarization. Use a notary only if a state, venue policy, or specific clause requires it to validate signatures or create a self-proving record.

Who should carry insurance?

Either the organizer or venue may carry liability insurance by agreement; require the party providing coverage to supply a certificate of insurance naming the other as additional insured when requested.

What about music licensing?

Public performance licenses (ASCAP, BMI, SESAC) are usually the venue's responsibility; allocate this clearly in the contract to prevent copyright liability.

How to handle underage attendance?

Include age restrictions, access rules, and ID policies in the agreement; if alcohol is served, confirm compliance with local liquor laws and vendor licensing.

What if a performer cancels last-minute?

Follow the contract's cancellation clause: document notice timing, deposit forfeiture, replacement obligations, and any force majeure provisions that may excuse performance.

Electronic Signature
Templates
Miscellaneous
Karaoke Event Agreement

Karaoke Event Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

KARAOKE EVENT AGREEMENT

This Karaoke Event Agreement ("Agreement") is made effective as of by and between:

Parties

Client Name: Client Address: Provider / Entertainer Name: Provider Address:

Recitals

WHEREAS, Client desires to retain Provider to perform karaoke entertainment services for the Event described below and Provider represents that it is experienced and qualified to provide such services under the terms and conditions set forth herein;

WHEREAS, the parties intend that Provider furnish performers, equipment, and technical services as specified in this Agreement in exchange for the fees and pursuant to the Payment Terms and indemnity obligations below;

NOW, THEREFORE, in consideration of the mutual promises contained herein, Client and Provider agree as follows:

Event Details

Event Date: Start Time: End Time:

Setup Start Time: Teardown Completion Time:

Event Location:

Expected Attendance:

Scope of Work

Provider shall supply karaoke entertainment services including but not limited to provision of songs, DJ/host duties, microphones, sound mixing, and on-site technician support as described below. Provider shall perform services in a professional manner consistent with industry standards.

Detailed Scope and Special Requirements:

Equipment & Technical Requirements

Provider will supply sound and karaoke equipment: (check if applicable). Client will supply power and venue access as required:

Number of wireless microphones required: Preferred maximum sound level or other restrictions:

Payment Terms

Total Fee: $ Deposit Amount (due to secure date): $

Deposit Due By: Balance Due By:

Payment Schedule / Method:

Late Payment: If payment is not received when due, a late fee of will accrue on the unpaid balance from the due date until paid, to the extent permitted by law.

Term and Termination

Agreement Start Date: Agreement End Date:

Either party may terminate this Agreement for material breach if the breaching party fails to cure within days after written notice. Termination shall not relieve Client of obligations to pay for services performed prior to termination.

Cancellation and Refund Policy:

Confidentiality

Each party agrees to treat as confidential all proprietary information disclosed by the other party in connection with this Agreement, including client lists, technical rider, performer agreements, and pricing terms ("Confidential Information"). Confidential Information shall not include information that is or becomes publicly known through no wrongful act of the receiving party. The receiving party shall not use or disclose Confidential Information except as necessary to perform under this Agreement or as required by applicable law.

Liability, Indemnification & Insurance

Indemnification: Each party shall indemnify, defend and hold harmless the other party and its officers, agents, and employees from and against any third-party claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising from that party's negligent acts or willful misconduct in connection with performance under this Agreement.

Insurance: Provider shall maintain commercial general liability insurance and, where applicable, workers' compensation coverage. Minimum insurance limit per occurrence: $. A certificate of insurance shall be provided upon Client's request and delivered no later than .

Force Majeure

Neither party shall be liable for any failure or delay in performance due to causes beyond its reasonable control, including acts of God, government restrictions, pandemics, strikes, or other force majeure events. The affected party shall notify the other promptly and use reasonable efforts to resume performance.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflicts of law principles.

Entire Agreement

This Agreement, including any attachments or riders signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. No amendment shall be effective unless in writing and signed by both parties.

The parties acknowledge that they have read this Agreement, understand its terms, and accept its obligations. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

Client - Printed Name:

By:

Date:

Provider - Printed Name:

By:

Date:

What a Karaoke Event Agreement Covers

A Karaoke Event Agreement is a written contract that sets the terms between an event organizer, venue, and performers or talent for a karaoke night. It typically addresses event date and time, location, setup and equipment responsibilities, performer compensation or revenue share, liability and insurance allocation, use of copyrighted music, cancellation and force majeure, and any alcohol or age restrictions. The document clarifies who provides sound and lighting, whether the venue or organizer supplies a DJ or host, how song requests are handled, and the conditions for termination or rescheduling.

Why use a formal Karaoke Event Agreement

A written agreement reduces misunderstandings about responsibilities, protects parties from liability, and documents payment and intellectual property expectations. Clear terms make enforcement of cancellations, damage claims, and payment obligations more straightforward in the event of a dispute.

Who typically completes this agreement

Use the party descriptions above to determine the appropriate signers and the level of detail needed for insurance, indemnity, and payment terms.

Independent organizer — coordinates booking, promotion, and payments for multiple venues.
Venue manager — controls on-site operations, equipment, and liquor/age policies.
Performer/host — provides live or hosted karaoke services under agreed terms.

Key signatory roles and examples

Event Organizer

Jane Doe, Sole Proprietor — Contracts for multiple weekly events, responsible for promoter fees, performer scheduling, and settlement of ticket or cover charges. Must supply W-9 to payees and maintain liability insurance naming the venue as additional insured when required.

Venue Operator

Acme Bar LLC, Operations Manager — Controls venue premises, enforces age and alcohol policies, and ensures sound/electrical compliance. Responsible for venue permits and any local licensing; reviews insurance certificates before allowing amplified events.

Core provisions to include in a professional agreement

Cover the full range of operational, financial, and legal obligations so all parties know expectations and remedies.

Event Details

Specify date, start/end times, load-in/load-out windows, and exact venue location including room or stage so there is no ambiguity about scheduling.

Payment Terms

State compensation model (flat fee, percentage of door, tips split), payment schedule, method, and whether withholding or backup withholding applies for missing TINs.

Equipment & Setup

Identify which party supplies sound, microphones, screens, and backup equipment; allocate responsibility for damage and replacement.

Insurance & Liability

Specify required insurance (general liability limits), who is additional insured, and indemnity language covering property damage, bodily injury, and third-party claims.

Copyright & Licensing

Address public performance licensing (ASCAP/BMI/SESAC) responsibilities and whether the venue or organizer secures licenses for copyrighted music.

Cancellation & Force Majeure

Define cancellation windows, deposit forfeiture rules, rescheduling procedures, and excused nonperformance for events impacted by force majeure.

How to complete the Karaoke Event Agreement step by step

Follow these steps to prepare, review, and execute the agreement so the event runs smoothly and legal exposure is minimized.

01

Draft core terms: Record parties, event specifics, payments, and equipment responsibilities.
02

Assign insurance: Confirm required certificates and additional insured status if applicable.
03

Review legal clauses: Check indemnity, cancellation, and IP/licensing language for clarity.
04

Execute and distribute: Have authorized signers sign, date, and share final copies with all parties.

Amendments, revisions, and post-signature changes

Use a clear amendment process to change dates, compensation, or key responsibilities without creating ambiguity.

01

Prepare amendment:

Describe the change and reference original agreement section.

02

Obtain written consent:

Secure signatures from the same authorized parties who signed the original.

03

Record effective date:

Enter the amendment effective date in MM/DD/YYYY format.

04

Attach to original:

Append amendment to the original signed agreement and redistribute.

05

Retain copies:

Store both signed original and amendment for retention compliance.

06

Update insurance:

Confirm any change in coverage or additional insureds if required.

Security and compliance considerations

Encryption: TLS 1.2/1.3 in transit

Data at rest: AES-256 encryption

Audit trail: Timestamps and IP logs

HIPAA readiness: BAA available

Regulatory compliance: ESIGN and UETA support

Certifications: SOC 2 Type II, ISO 27001

Penalties and risks to avoid

Breach exposure: Contract damages or injunctions

Insurance gaps: Uncovered liability costs

Copyright risk: Public performance fines

Tax reporting: Backup withholding liabilities

Alcohol liability: Third-party injury claims

Late cancellation: Deposit forfeiture

Common mistakes when preparing the agreement

Vague payment language that omits timing or method, which causes disputes over when and how much is due.
Failing to allocate responsibility for music licensing, leaving the venue or organizer unexpectedly liable for public performance fees.
Not requiring proof of insurance or failing to name the venue as additional insured when required by the venue policy.
Omitting cancellation windows or force majeure definitions, creating uncertainty during weather closures or public health orders.

Typical execution workflow for an e-signed agreement

Use a consistent workflow for preparation, authentication, signature, and distribution so each party receives the same final document and audit trail.

Upload contract: Sender uploads final document to e-sign platform.
Place fields: Add signature, date, and initial fields as needed.
Invite signers: Send email or link; include signer order if required.
Complete signing: Platform records timestamp, IP, and audit trail.

Digital signing and submission options

Choose a solution that meets your retention and security obligations and that can produce an audit report proving intent, attribution, and record retention.

Integrations: Salesforce, NetSuite, Google Workspace supported
Formats: PDF, DOCX, HTML accepted
Authentication: Email, SMS code, or advanced options

Configuring a digital workflow for the agreement

Set fields, signer order, and authentication that match the agreement's requirements before sending for signature.

Field	Configuration
Signature	Required; signer must sign and date
Initials	Optional; use for page-level acknowledgement
Authentication	Email + optional SMS code
Certificate	Enable audit trail and PDF certificate

Representative eSignature vendor comparison (pricing and key features)

Compare starting price, trial availability, bulk send, audit trail, HIPAA support, and envelope caps when selecting an eSignature provider.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

How to download, save, and share the signed agreement

Ensure you store the signed agreement in accessible, tamper-evident formats and distribute copies to all relevant parties.

Download formats

Save executed documents as PDF/A for long-term preservation and portability across systems.

Export metadata

Retain the audit certificate or completion report showing signer identity, timestamps, and IP address.

Secure storage

Store signed copies in encrypted cloud storage or a document management system with versioning.

Distribution

Provide each party a final signed PDF and maintain a central archived copy for compliance.

Practical tips for accurate and efficient completion

Adopt standardized templates and clear internal checklists to reduce negotiation time and errors.

Use a checklist

Verify names, dates, payment terms, and insurance fields before sending for signature to prevent rework.

Standardize clauses

Keep cancellation, indemnity, and licensing language consistent across events to simplify review.

Confirm signatory authority

Ensure signers have actual authority to bind their organization to avoid later challenges.

Archive audit trail

Retain the audit certificate with the executed document to prove intent and attribution.

Real-world examples of how parties use the agreement

Two brief scenarios show how different parties use the agreement to allocate risk and payment responsibilities.

Bar Promoter Case

A weekly promoter books a neighborhood bar and specifies a 70/30 revenue split for cover charges.

The promoter provides the host and playlist.
The agreement also requires the promoter to produce a COI naming the bar as additional insured, removing uncertainty about liability coverage and saving both parties negotiation time.

Corporate Event Case

A company contracts a venue for a private karaoke night and pays a flat booking fee.

The venue controls catering and alcohol.
The contract requires proof of venue liquor license and adds confidentiality language for corporate guests, ensuring predictable costs and a defined risk allocation if the event is canceled.

Frequently asked questions about Karaoke Event Agreements

Answers to common operational and legal questions about drafting, signing, and enforcing a Karaoke Event Agreement.

Need help? Contact support

Can this agreement be e-signed?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws; ensure parties consent to electronic records and retention to meet legal validity requirements.
Is notarization required?
Not typically. Most karaoke event agreements do not require notarization. Use a notary only if a state, venue policy, or specific clause requires it to validate signatures or create a self-proving record.
Who should carry insurance?
Either the organizer or venue may carry liability insurance by agreement; require the party providing coverage to supply a certificate of insurance naming the other as additional insured when requested.
What about music licensing?
Public performance licenses (ASCAP, BMI, SESAC) are usually the venue's responsibility; allocate this clearly in the contract to prevent copyright liability.
How to handle underage attendance?
Include age restrictions, access rules, and ID policies in the agreement; if alcohol is served, confirm compliance with local liquor laws and vendor licensing.
What if a performer cancels last-minute?
Follow the contract's cancellation clause: document notice timing, deposit forfeiture, replacement obligations, and any force majeure provisions that may excuse performance.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now