Can I sign electronically?

Yes when the guide allows an electronic signature and the signer demonstrates intent, consent, attribution, and records can be retained; ESIGN and state law (UETA or equivalent) establish legal validity for most program documents.

Is remote notarization accepted?

Remote Online Notarization may be accepted when the county specifies it and the state permits RON; verify county instructions and ensure identity proofing meets state notary requirements.

What if names don't match?

Mismatched legal names between tax records and application documents can delay payments and require corrective forms; provide documentation proving the relationship or update registrations before final execution.

How are corrections handled?

If staff requests corrections, resubmit only the requested items via the portal and retain evidence of the corrected upload; do not send supplemental files by separate untracked email unless instructed.

Where to get notarization?

Use a local notary public or an approved RON provider where allowed; county staff will note when notarization or witness signatures are mandatory for recordation or contract enforceability.

Who to contact for technical issues?

Refer to the contact information in the guide for portal support and submission questions; keep screenshots and timestamps to document any upload or submission errors.

Electronic Signature
Templates
Miscellaneous
Kenosha County Community Development Program Guide

Kenosha County Community Development Program Guide

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Kenosha County Community Development Program Guide and Agreement

This Program Guide and Agreement is entered into by and between: County Name: and Program Provider Name: . Effective Date:

WHEREAS

WHEREAS, Kenosha County administers community development funding and technical assistance to support projects that promote affordable housing, economic opportunity, and public infrastructure improvements; and

WHEREAS, the Program Provider has represented that it possesses the experience, personnel, and resources necessary to perform the services described in this Guide and Agreement in accordance with applicable standards and legal requirements; and

WHEREAS, the parties desire to set forth the scope, payment terms, reporting requirements, confidentiality, and other terms and conditions governing community development activities under the Program.

Scope of Work

The Program Provider shall perform the work and deliverables described below. The Provider shall carry out all work in a professional manner consistent with industry standards and applicable law.

Detailed Description of Services

Eligibility Criteria

Projects and participants must meet the following minimum eligibility requirements. The County may require documentation to substantiate eligibility.

Select applicable eligibility requirements: Low-to-moderate income beneficiary focus Project located within Kenosha County service area Nonprofit or municipal entity status Local match requirement applies Subject to environmental review If income limits apply, specify threshold:

Required Documentation

The Provider must submit the following documents with each application or request for disbursement.

Documentation checklist

Scope of work and timeline Detailed budget and funding sources Organizational status and governance documents Recent financial statements Required permits or approvals (if applicable) Additional documentation required (describe):

Payment Terms

Funding disbursements shall be made in accordance with the schedule below and subject to submission and approval of required deliverables and documentation.

Total Program Funding Amount Payment Schedule and Milestones Payment Terms

Invoices are due within days of approved invoice receipt. Late payments shall incur interest at a rate of % per month, compounded monthly, or the maximum allowable by law, whichever is less.

Reporting and Monitoring

The Provider shall submit progress reports and final reports as required. The County shall have the right to inspect project records and conduct site visits to verify compliance with this Agreement.

Reporting Frequency

Monthly Quarterly Upon completion

Report content and format

Term and Termination

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon days' prior written notice. Termination for cause may occur immediately upon written notice if the other party materially breaches any term of this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice.

Confidentiality

The parties acknowledge that during performance they may receive or have access to confidential information. Each party shall keep confidential and shall not disclose such information except to employees, contractors, or agents who require it to perform obligations under this Agreement and who are bound to maintain confidentiality. Confidential information shall not be disclosed for a period of years following disclosure, except as required by law.

Indemnification and Insurance

The Provider shall indemnify, defend, and hold harmless the County, its officers, employees, and agents from and against any losses, claims, damages, liabilities, and expenses arising out of the Provider's negligent acts or omissions or breach of this Agreement. The Provider shall maintain insurance coverage sufficient to cover its obligations hereunder and provide evidence of such coverage upon County request.

Compliance with Law

The Provider shall perform all activities in compliance with applicable federal, state, and local laws, regulations, and ordinances, including nondiscrimination and labor standards. The Provider shall obtain all necessary permits, licenses, and approvals at its expense.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles.

Amendments and Waiver

No amendment, modification, or waiver of any provision of this Agreement shall be effective unless in writing and executed by authorized representatives of both parties. No waiver of any breach shall be deemed a waiver of any subsequent breach.

Entire Agreement

This Program Guide and Agreement, including exhibits and attachments incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, whether written or oral.

Performance Measures

The Provider shall achieve the performance measures and outcomes specified below. Failure to meet performance targets may affect future funding and may constitute a material breach if not cured pursuant to the Term and Termination provisions.

County and Provider Contact Information

County Contact Name County Contact Title County Contact Phone County Contact Email Provider Contact Name Provider Contact Title Provider Contact Phone Provider Contact Email

County Representative:

By:

Date:

Provider Authorized Representative:

By:

Date:

What the Kenosha County Community Development Program Guide Is

The Kenosha County Community Development Program Guide explains program objectives, eligible activities, application steps, funding priorities, reporting obligations, and required documentation for county-administered community development awards. It consolidates policy, timelines, and submission procedures so applicants and administrators understand eligibility, compliance expectations, and post-award monitoring. The guide covers typical grant types such as housing rehabilitation, public infrastructure, small business support, and social service grants, and it identifies where signatures, notarizations, or supplemental approvals are required during the lifecycle of a project.

Why the Guide Matters for Applicants and Administrators

A clear program guide reduces errors, shortens review cycles, and ensures consistent compliance with federal and state rules. It centralizes instructions on forms, required attachments, and signature/authentication options so reviewers can verify completeness quickly.

Who Typically Uses the Kenosha County Guide

Community organizations, municipal staff, contractors, and applicants use the guide to prepare compliant submissions and manage funded projects.

Local government staff preparing scope, budgets, and compliance documentation for county-administered funds.
Nonprofit and for-profit applicants assembling grant packages, attachments, and certification statements.
Contractors and consultants completing scopes of work, invoices, and compliance affidavits during project delivery.

Each user group relies on different sections: applicants on eligibility and fields, grant managers on monitoring and reporting, and legal teams on contracts and signature authority.

Step-by-step: Preparing and Submitting an Application

This sequence helps applicants complete the guide, attach documents, obtain signatures, and submit on time to Kenosha County.

01

Gather Documents: Collect budget, tax ID, proof of ownership, and required permits.
02

Complete Forms: Fill each field carefully and follow MM/DD/YYYY and numeric formats.
03

Obtain Signatures: Get authorized signatures, notarizations, or eSignatures as specified.
04

Submit Package: Upload files and confirm receipt before the published deadline.

Customizing Online Workflows for Submissions

Configure digital fields, conditional questions, and document attachments so the online form matches Kenosha County requirements.

Field \| Configuration	Required \| Conditional based on project type
Signature Field	Require signer name, date, and optional notary block
Attachment Types	PDF for plans; JPG/PNG for photos; DOCX accepted
Conditional Questions	Show environmental review only if >$50,000
Notification Settings	Email confirmation to applicant and assigned reviewer

Where to File and How Submissions Are Routed

Submissions typically follow a intake → review → decision → contracting path; routes depend on program type and funding source.

Online Intake: Upload application and attachments to county portal.
Preliminary Review: Staff checks completeness and eligibility.
Technical Review: Project specifics are evaluated by subject matter experts.
Decision & Contract: Awarded projects receive a contract package for signature.

Digital Signing and eSubmission Options

Kenosha County commonly accepts scanned signed PDFs, conditional electronic signatures, and remote online notarizations where authorized.

Accepted Formats: PDF, DOCX, JPG, PNG
Authentication: Email, SMS code, or documented identity proofing
Integrations: Portal may integrate with cloud storage

Confirm the required signature type in the guide: some documents require notarization or witness signatures, while others permit standard electronic signatures compliant with ESIGN and state law.

Typical Timelines, Deadlines, and Processing Expectations

Program guides set specific application windows and review targets; plan timelines and allow time for corrections or notarizations.

Application Window:

Open and close dates published per program; observe published cutoffs.

Initial Completeness Check:

Typically completed within 14–30 calendar days of submission.

Technical Review Period:

Review often targets 30–60 calendar days depending on complexity.

Award Notification:

Decisions frequently issued within 60–90 days after review.

Contract Execution:

Contracts executed within 30 days after award acceptance.

Key Security and Compliance Elements to Track

Encryption: TLS 1.2/1.3; AES-256 at rest

Audit Trail: Timestamped signing events and IP capture

HIPAA BAA: BAA required for PHI

ESIGN / UETA: Legal framework for e-signatures

SOC 2: SOC 2 Type II available

21 CFR Part 11: Controls for regulated records

Common Mistakes Applicants Make

Submitting incomplete attachments such as missing budgets or tax documents which delays review and may result in disqualification.
Using inconsistent legal names across forms and tax records, causing payment holds or requests for corrective documentation.
Failing to secure required notarizations or witness signatures when the guide specifies them, leading to invalid or unenforceable agreements.
Missing published application deadlines or assuming email transmission alone satisfies portal submission requirements.

Penalties and Risks for Incorrect or Late Submissions

Loss of Funding: Application errors can result in forfeiture of award eligibility

Repayment Liability: Improperly used funds may require repayment

Audit Findings: Noncompliance can generate audit exceptions

Contract Voidance: Missing signatures or notarizations may void agreements

Delay Penalties: Late submissions can miss funding cycles

Legal Exposure: Incorrect disclosures may trigger enforcement

Practical Examples of How the Guide Is Used

These examples show common real-world applications and outcomes when applicants follow the guide's steps.

Optica Ventures — Application Streamline

A small developer used the guide to assemble a complete package quickly

The applicant followed the field checklist and submitted required permits
The county completed a preliminary review in two weeks and moved the project to technical review without requests for additional documents, reducing processing time.

Tech Data — Contract Execution

A municipal partner used the guide to standardize contract language

They adopted uniform signature blocks and authority confirmation
As a result, contracts were routed and signed electronically, shortening the contracting window and improving audit readiness.

eSignature Solutions: Pricing and Feature Comparison

Below is a concise comparison of common eSignature vendors and basic plan features to help administrators understand cost and compliance tradeoffs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing the guide, eSigning, notarization, and where to get help during the application process.

Need help? Contact support

Can I sign electronically?
Yes when the guide allows an electronic signature and the signer demonstrates intent, consent, attribution, and records can be retained; ESIGN and state law (UETA or equivalent) establish legal validity for most program documents.
Is remote notarization accepted?
Remote Online Notarization may be accepted when the county specifies it and the state permits RON; verify county instructions and ensure identity proofing meets state notary requirements.
What if names don't match?
Mismatched legal names between tax records and application documents can delay payments and require corrective forms; provide documentation proving the relationship or update registrations before final execution.
How are corrections handled?
If staff requests corrections, resubmit only the requested items via the portal and retain evidence of the corrected upload; do not send supplemental files by separate untracked email unless instructed.
Where to get notarization?
Use a local notary public or an approved RON provider where allowed; county staff will note when notarization or witness signatures are mandatory for recordation or contract enforceability.
Who to contact for technical issues?
Refer to the contact information in the guide for portal support and submission questions; keep screenshots and timestamps to document any upload or submission errors.

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