Kids Work Day Event Template

Kids Work Day Event Template

This Agreement is entered into by and between Organizer Name: and Client Name: (collectively, the "Parties").

WHEREAS

WHEREAS, Organizer is experienced in planning, supervising, and delivering community event activities involving minors and youth volunteers, and in providing appropriate safety and supervisory measures; and

WHEREAS, Client desires to engage Organizer to coordinate and administer a Kids Work Day event described below for the benefit of Client's community or affiliated group in accordance with the terms and conditions set forth in this Agreement; and

WHEREAS, the Parties intend for this Agreement to define responsibilities, payment, safety, and legal allocation of risk associated with the event.

EVENT IDENTIFICATION

Event Date: , — Start Time: — End Time:

SCOPE OF WORK

Organizer shall provide planning, supervision, materials procurement, on-site coordination, and post-event cleanup for the Kids Work Day. Specific tasks to be performed include but are not limited to project assignment and supervision of youth volunteers, distribution of supplies, safety briefings, and coordination with Client personnel and guardians.

PAYMENT TERMS

Client shall pay Organizer the fees set forth below in consideration for the services rendered under this Agreement. All amounts are payable in U.S. dollars unless otherwise agreed in writing.

Late Payment: Any payment not received within days of the due date shall accrue interest at the lesser of per month or the maximum allowed by law. Client is also responsible for reasonable collection costs incurred by Organizer.

TERM AND TERMINATION

This Agreement commences on Start Date: , and continues until End Date: , unless earlier terminated in accordance with this Agreement.

Either Party may terminate this Agreement for convenience by providing written notice at least days prior to the intended termination date. Either Party may terminate immediately for material breach that remains uncured for a period of ten (10) days after written notice of such breach, or immediately for conduct that creates an imminent safety risk to minor participants.

INSURANCE, LIABILITY, AND INDEMNIFICATION

Organizer shall maintain appropriate general liability insurance covering on-site activities and shall provide proof of such insurance upon Client's reasonable request. Client acknowledges that parents or guardians retain primary responsibility for supervision of minors unless otherwise agreed in writing.

Each Party shall indemnify and hold harmless the other Party, its officers, directors, employees and agents from and against any claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of the indemnifying Party's negligence or willful misconduct in connection with the event, except to the extent such claims arise from the indemnitee's own negligence or willful misconduct.

SAFETY, CONDUCT, AND PARENTAL CONSENT

Organizer will implement reasonable safety procedures, provide a safety briefing, and require that minors abide by written safety rules. Client will ensure that parental/guardian consent is obtained for all minors participating and that an emergency contact list is available to Organizer prior to the event.

Yes, parental/guardian consent will be obtained for each participating minor.

CONFIDENTIALITY

The Parties agree that information exchanged in connection with planning and administration of the event that is expressly designated in writing as confidential, or which by its nature should reasonably be considered confidential (including participant lists and emergency contact information), shall be held in confidence and used solely for purposes of the event. Confidential information shall not be disclosed to third parties except as required by law or with prior written consent.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

ENTIRE AGREEMENT

This Agreement, including any attachments and written exhibits incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any amendments or modifications must be in writing and signed by authorized representatives of both Parties.

CONTACTS

ADDITIONAL PROVISIONS

Safety Rules and Volunteer Conduct shall be provided in writing to all participants and guardians prior to engagement. Organizer reserves the right to remove any participant whose conduct endangers others or fails to follow safety instructions. Any materials provided for the event remain the property of the supplying Party unless otherwise agreed in writing.

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