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Kofax License and Warranty Information

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CD SOFTWARE LICENSE

READ THE FOLLOWING TERMS AND CONDITIONS CAREFULLY BEFORE OPENING THIS PACKAGE. OPENING THIS PACKAGE INDICATES YOUR ACCEPTANCE OF THESE TERMS AND CONDITIONS. IF YOU DO NOT AGREE WITH THESE TERMS AND CONDITIONS, PROMPTLY RETURN THIS PACKAGE UNOPENED TO YOUR SUPPLIER AND YOUR MONEY WILL BE REFUNDED.

1. License

In this license agreement ("License Agreement"), you, the purchaser of the license rights granted by this Agreement, are referred to as "Licensee" or "You." In accordance with the terms and conditions of this License Agreement, ("Licensor") grants Licensee the non-exclusive license to use the accompanying software ("Software") and documentation ("Documentation"). In this license Agreement, the Software and Documentation and any copies or modifications are referred to as the "Licensed Product."

All rights to and in the Licensed Product, including, but not limited to, copyrights and trade secret rights, belong to Licensor and Licensor holds title to each copy of the Software. The Software shall only be used on a single computer at one time. Licensee shall not transfer or distribute the Licensed Product to others, and this Agreement shall automatically terminate in the event of such a transfer or distribution. Licensee shall not copy or modify the Licensed Product, except that Licensee may copy the Software for the sole purpose of backup as long as all copyright and other notices are reproduced and included on the backup copy.

2. Term

This License Agreement is effective until terminated. Licensee may terminate this License Agreement by returning the Licensed Product to Licensor. Licensor may terminate this License Agreement if Licensee breaches any of the terms and conditions. Upon termination of this License Agreement for any reason, Licensee shall return the Licensed Product to Licensor. All provisions of this Agreement relating to disclaimers of warranties, limitation of liability, remedies, or damages, and Licensor's proprietary rights shall survive termination.

3. Object Code

The Software is delivered in object code only. Licensee shall not reverse compile or otherwise reverse engineer the Software.

4. Limited Warranty

Licensor does not warrant that the functions contained in the Licensed Product will meet Licensee's requirements or that the operation of the Software will be uninterrupted or error-free. Licensor does warrant that the media on which the Software is furnished will be free from defects in materials and workmanship under normal use for a period of thirty (30) days from the date of delivery ("Warranty Period"). Any other software and any hardware furnished with or accompanying the Software is not warranted by Licensor. Licensee's exclusive remedy under this limited warranty is the replacement of any defective physical media on which the Software is furnished, as provided below. To receive a replacement for defective media under this limited warranty, return the defective media to Supplier during the Warranty Period, with proof of payment.

EXCEPT AS PROVIDED ABOVE, THE LICENSED PRODUCT IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, AND THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE LICENSED PRODUCT IS WITH LICENSEE.

5. Limitation Of Liability

LICENSOR'S SOLE OBLIGATION OR LIABILITY UNDER THIS AGREEMENT IS THE REPLACEMENT OF DEFECTIVE MEDIA ACCORDING TO THE LIMITED WARRANTY ABOVE. IN NO EVENT WILL LICENSOR BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES, INCLUDING, WITHOUT LIMITATION, ANY LOSS OF DATA, OR LOSS OF PROFITS OR LOST SAVINGS, ARISING OUT OF USE OF OR INABILITY TO USE THE SOFTWARE OR DOCUMENTATION (OR ANY HARDWARE FURNISHED WITH THE SOFTWARE), EVEN IF LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY ANY THIRD PARTY. IN NO EVENT SHALL LICENSOR BE LIABLE FOR ANY DAMAGES.

6. General

Any attempt to sublicense, assign or transfer any of the rights, duties or obligations hereunder is void. This Agreement shall be governed by and interpreted under the laws of the State of , United States of America, without regard to conflicts of provisions. In the case of the United States Government or an agency thereof as Licensee, the following additional terms apply: Restricted Computer Software, as defined in the Rights in Data-General clause at Federal Acquisition Regulations 52.227-14; and as applicable,

RESTRICTED RIGHTS LEGEND

Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013.

LICENSEE ACKNOWLEDGES THAT IT HAS READ AND UNDERSTANDS THIS AGREEMENT AND AGREES TO BE BOUND BY ITS TERMS. LICENSEE FURTHER AGREES THAT THIS AGREEMENT IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN LICENSEE AND LICENSOR, AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, AND ANY OTHER COMMUNICATIONS RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT.

Licensee Signature

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What the Kofax License and Warranty Information Covers

The Kofax License and Warranty Information is a contractual summary that explains permitted software use, support and maintenance obligations, warranty scope and any disclaimers or limitations. It defines license types, authorized user counts, transferability, upgrade rights, and the process for reporting defects or filing warranty claims with the vendor. The document also identifies third-party components, intellectual property restrictions, and any required acknowledgements for compliance or export controls. Parties should read this document alongside the full end-user license agreement for complete terms.

Why you should review the license and warranty details

Reviewing the license and warranty information clarifies rights and obligations, confirms permitted installations and user counts, and describes remedies for defective software. Understanding exclusions and claim procedures reduces the risk of noncompliance, unexpected costs, or support denials.

Why you should review the license and warranty details

Who typically handles this document

The license and warranty information is used by procurement, IT, legal, and operations teams during purchase, deployment, and support lifecycles.

  • Procurement and sourcing: verify license type, volume discounts, and renewal terms prior to purchase.
  • IT administrators: confirm installation limits, activation methods, and required system configuration for compliance.
  • Legal and compliance teams: review warranty disclaimers, indemnity clauses, and governing law provisions.

Coordination across these roles ensures correct licensing, timely warranty claims, and defensible recordkeeping for audits or regulatory review.

Primary signatories and approvers

Licensing Manager

Typically responsible for confirming authorized user counts, executing purchase orders, and retaining license keys. They coordinate with IT to ensure deployment matches license scope and maintain renewal calendars.

Legal Counsel

Reviews warranty disclaimers, limitation of liability, and transferability clauses. Legal ensures language aligns with company risk tolerance and negotiates amendments or service-level commitments as needed.

Essential information fields to include

Licensee Name: Full legal name
License ID: License key or serial
Product Edition: Exact product name
Effective Date: MM/DD/YYYY
Support Level: Standard, Premium, or None
Claim Reference: Warranty claim number

Consequences of incorrect or missing information

License Breach: Possible termination
Support Denial: No warranty service
Financial Liability: Damages or fees
Audit Exposure: Retroactive remediation costs
Service Interruptions: Deployment blocked
Indemnity Claims: Third-party risk

Common preparation errors to avoid

  • Entering an incorrect license key or mismatching the licensee name can delay activation and void support eligibility until corrected.
  • Failing to attach proof of purchase or purchase order numbers often leads to extended validation delays for warranty claims.
  • Assuming perpetual warranty coverage when only limited-time warranties apply may expose you to unexpected repair or upgrade costs.
  • Not tracking authorized user counts or device limits creates noncompliance risk discovered during vendor audits.

How to complete Kofax license and warranty entries

Follow these sequential steps when preparing or submitting license or warranty information to ensure accuracy and traceability.

  • 01
    Gather documents: Collect purchase order, invoice, and license key before starting.
  • 02
    Confirm identity: Use the exact legal entity name on the purchase agreement.
  • 03
    Complete fields: Enter product edition, effective date, and authorized users accurately.
  • 04
    Submit claim: Attach supporting files and send via vendor portal or approved channel.

How to set up an online workflow for license and warranty handling

Configure a repeatable digital workflow to collect, validate, and store license and warranty records with an audit trail.

Field Configuration
License Type Dropdown: Perpetual | Subscription
License ID Text field, required, copy/paste only
Effective Date Date picker MM/DD/YYYY
Attachments Allow PDFs, DOCX; limit 25MB per file

Where the completed information should go

Route completed license and warranty records through vendor and internal approval channels to ensure proper acceptance and storage.

  • Vendor Portal: Submit via the vendor's official claims or licensing portal.
  • Legal Review: Send a copy for contract and indemnity review.
  • IT Asset Store: Record license metadata in software asset management system.
  • Finance Archive: Retain purchase invoices and PO references for audits.

Technical requirements for digital submission and storage

Use encrypted transport and standard file formats to preserve authenticity when submitting license and warranty documents electronically.

  • File formats: PDF, DOCX preferred
  • Encryption: TLS 1.2/1.3 in transit
  • Audit trail: Capture timestamp, IP, and signer identity

Integrate with enterprise systems for recordkeeping; common integrations include CRM, ERP, cloud storage and ITAM platforms to maintain a single source of truth and facilitate future audits or renewals.

How license terms differ from warranty provisions

A concise comparison highlights differences between licensing obligations and warranty remedies commonly present in software agreements.

Criteria License Warranty
Scope usage rights defect remedies
Duration term-based limited time
Transferability often restricted often non-transferable
Remedies license termination repair or replacement

Example eSignature provider pricing for submitting license and warranty records

The table compares common vendor pricing and core features relevant to electronically submitting and signing license or warranty documents. Confirm plan details directly with each vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Key components to look for in a professional license and warranty statement

A complete document will clearly define the software grant, limits, remedies, and practical support terms so parties can manage compliance and expectations.

License Grant

Specifies permitted uses, number of users or devices, and whether the license is perpetual or subscription-based; this determines lawful deployment scope.

Usage Restrictions

Lists prohibited activities such as reverse engineering, sublicensing, or unauthorized distribution; violations can lead to termination and liability.

Warranty Statement

Describes what constitutes a defect, the warranty period, and the vendor's remedy (repair, replacement, or refund) and any exclusion language.

Support & Maintenance

Sets response times, update cadence, and whether support is included or requires a separate plan; clarifies escalation and contact channels.

Limitation of Liability

Caps damages and excludes certain indirect losses; review carefully as these clauses materially affect recoverable remedies.

Governing Law

Declares the state law and dispute forum that will govern interpretation and enforcement of the agreement terms.

Practical tips to keep license and warranty information reliable

Adopt consistent processes and controls to reduce errors and ensure records support audits and claims.

Keep a version-controlled master copy
Store a single authoritative copy of each executed license and warranty record in a secure repository. Use immutable metadata and change logs so reviewers can verify which version was in effect at any point in time.
Capture full audit trails for electronic submissions
Ensure the submission system records signer identity, timestamp, IP address, and file hash. These elements support authenticity and are critical when relying on electronic signatures under ESIGN (15 U.S.C. §7001) and UETA.
Standardize supporting documentation
Require purchase orders, invoices, and activation evidence as part of the submission package. Standardized attachments speed vendor validation and reduce back-and-forth during warranty claims.
Review limitation and indemnity clauses with counsel
Have legal assess caps on liability, warranty disclaimers, and indemnities before acceptance. Negotiated changes here often materially affect risk allocation and potential remediation costs.

Practical examples of digital document use from real customers

Organizations using digital signature and document workflows report clearer processes and faster turnaround for licensing and warranty exchanges.

Optica Ventures

Optica consolidated signature workflows for customer agreements to reduce manual handling.

  • Digital workflows reduced back-and-forth between sales and legal.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." — Brian Fitzgibbons, COO, Optica Ventures LLC.

Martin Properties

A property management firm moved warranty acknowledgements online to centralize records and speed vendor response.

  • Centralized records improved traceability for support calls.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently." — Tim Martin, Founder, Martin Properties.

Frequently asked questions about Kofax license and warranty records

Answers to common operational and legal questions about executing, submitting, and relying on license and warranty documentation.


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