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Land Survey Document

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LAND SURVEY DOCUMENT

Client Name:     Client Address:

Surveyor Name / Firm:     Surveyor License No.:

RECITALS

WHEREAS, Client is the owner of certain real property described as: Property Address: ; and Parcel / Tax ID: ;

WHEREAS, Client desires to obtain a professional land survey of the subject property for the purpose of boundary determination, plats, and identification of easements, encroachments and improvements; and

WHEREAS, Surveyor represents that Surveyor is duly licensed to perform land surveying services in the governing jurisdiction and agrees to perform such services under the terms and conditions set forth herein.

SCOPE OF WORK

Surveyor shall furnish professional surveying services and deliverables as described in this section. Surveyor shall perform the work in accordance with generally accepted surveying standards for the jurisdiction, and shall exercise reasonable care and skill.

Survey Plat (Mylar / Paper)    ALTA/NSPS Land Title Survey    Topographic Survey    As-Built Survey    Digital Files (DWG, PDF)

PROPERTY INFORMATION

PAYMENT TERMS

Client agrees to pay Surveyor the fees and reimbursements identified below. All sums are payable in U.S. dollars unless otherwise agreed in writing.

TERM AND TERMINATION

This Agreement shall commence on Start Date: and shall continue until completion of the Scope of Work or End Date: , unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least Notice Period (days): days prior to termination. In the event of termination, Client shall pay Surveyor for services performed and costs incurred through the effective date of termination.

CONFIDENTIALITY

Each party shall preserve the confidentiality of information clearly identified as confidential by the disclosing party and shall not disclose such information to third parties except as required by law or as necessary to perform the obligations under this Agreement. Confidential information shall not include information that is publicly known through no wrongful act of the receiving party.

SURVEYOR CERTIFICATION; STANDARD OF CARE

Surveyor certifies that the survey work and deliverables will be performed in accordance with applicable professional standards for land surveying in the jurisdiction in which the property is located. Surveyor makes no warranty, expressed or implied, other than the certification signed by the licensed surveyor below. Client acknowledges that findings are based on visible evidence and available records; Surveyor is not responsible for hidden or unrecorded conditions not discoverable by a reasonable survey.

LIMITATION OF LIABILITY; INDEMNIFICATION

To the fullest extent permitted by law, Surveyor's liability to Client arising out of or related to this Agreement shall be limited to the amount of fees paid for the services giving rise to the claim. Client shall indemnify and hold Surveyor harmless from claims, liabilities and expenses arising out of Client's negligence, omissions, or failure to disclose material information relevant to the performance of the services.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles.

ENTIRE AGREEMENT

This Agreement, including any exhibits and written attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior understandings, proposals, and agreements, whether written or oral. Any modification must be in writing and signed by both parties.

RELIANCE AND USE OF SURVEY

Deliverables prepared by Surveyor are intended for the exclusive use of Client in connection with the project described herein. Reliance by third parties upon the survey requires express written consent of Surveyor. Surveyor shall not be liable for unauthorized use of the deliverables by third parties.

MISCELLANEOUS

Notices under this Agreement shall be in writing and delivered to the addresses set forth above or to such other address as either party designates in writing. If any provision of this Agreement is held invalid, the remaining provisions shall remain in full force and effect.

Client Printed Name:

By:

Date:

Surveyor Printed Name:

By:

Date:

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What a Land Survey Document Is and when it’s used

A Land Survey Document is a professional report and accompanying plats that describe property boundaries, easements, improvements, and coordinates for a specific parcel. It is prepared by a licensed surveyor and often includes a survey plat, legal description, notes on encroachments, benchmarks, and the surveyor’s seal. Buyers, title companies, lenders, local governments, and contractors commonly rely on survey documents during closings, permitting, subdivision, construction, and boundary dispute resolution to confirm the exact size, shape, and legal description of the property.

Why an accurate Land Survey Document matters

A correct Land Survey Document reduces closing delays, prevents boundary disputes, and helps ensure clear title transfers. It supports accurate recording, informs permit approvals, and establishes the factual basis for easements and setbacks, protecting owners, lenders, and contractors from unforeseen liabilities and post-closing claims.

Why an accurate Land Survey Document matters

Who commonly prepares and relies on this document

Typical participants who request, complete, or review a land survey document include professional surveyors, property owners, title officers, lenders, and local permitting officials.

  • Licensed surveyors and their firms who prepare plats and certification statements for recordation and delivery to clients.
  • Title companies and closing attorneys that use the survey to confirm boundary lines and title exceptions prior to closing.
  • Developers, contractors, and municipal permitting departments that require accurate site boundaries for permits and construction planning.

Understanding each party’s role helps assign responsibilities for ordering, reviewing, notarizing, and recording the survey before major transactions or construction begins.

Step-by-step: completing and delivering a Land Survey Document

Follow this sequence to prepare, verify, and deliver a complete land survey document ready for recording or permitting.

  • 01
    Order survey: Authorize a licensed surveyor with the parcel ID and recorded deed.
  • 02
    Fieldwork and drafting: Surveyor performs measurements and prepares the drawn plat and notes.
  • 03
    Review and sign: Owner or authorized signer reviews the document and the surveyor signs and seals.
  • 04
    Notarize and record: Notarize signatures if required and submit the plat to the county recorder or permitting office.

How eSubmission and eSign work for a Land Survey Document

Modern workflows combine PDF plats with digital forms and eSignatures to speed review, signature capture, and distribution while preserving an audit trail.

  • Prepare PDF: Surveyor exports the sealed plat to PDF/A with embedded metadata and file name conventions.
  • Attach required forms: Add affidavit, owner confirmation, and certification blocks as separate pages or fields.
  • Send for signature: Use an eSignature platform to route the document to signers and notaries.
  • Store and distribute: Distribute signed copies to title companies, owners, and county offices; retain audit trail.

Digital workflow settings to configure before sending

Configure these workflow settings to ensure signer authentication, clear fields, and proper audit logging for the survey delivery.

Field Configuration
Authentication Email link or SMS code; use stronger ID verification for notaries
Field types Signature, Date, Initials, Checkbox, Attachment placeholder
Conditional fields Show notarization block if county recording required
Audit Trail Capture timestamps, IP, and user agent for each signer

Technical requirements and supported file formats

Ensure your platform supports common formats and integrations needed for survey workflows.

  • File formats: PDF/A, PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Procore, Google Workspace
  • Authentication: Email, SMS, KBA, or advanced signer verification

Confirm the chosen service meets your county recorder’s PDF requirements and preserves the surveyor’s visible seal and embedded metadata.

Core elements every professional Land Survey Document should include

A compliant and usable survey combines graphical, textual, and certification components so that third parties can rely on the document without further inquiry.

Survey plat

A scaled drawing showing parcel boundaries, adjoining streets, easements, monuments, and improvements. The plat should include scale, north arrow, bearings, distances, and a legend for symbols used.

Legal description

The exact recorded metes-and-bounds or lot/block description that matches county records; any deviation must be expressly noted to avoid title conflicts during recording.

Surveyor certification

A signed statement by the licensed surveyor certifying who ordered the survey, the date of survey, basis of bearings, and the intended use of the plat, including license number and state of licensure.

Seal and signature

The surveyor’s embossed or digital seal and dated signature. Many counties require a physical seal or a notarized acknowledgement depending on recordation rules.

Notes and exceptions

A notes section describing encroachments, visible encumbrances, discrepancies with deed records, and any limiting conditions or assumptions used in the survey.

Supporting exhibits

Attachments such as title commitments, prior recorded plats, deed excerpts, and coordinate tables that support the plat’s measurements and legal conclusions.

Security and compliance checkpoints for electronic survey files

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trail: Detailed signer logs
HIPAA support: BAA available
21 CFR Part 11: Compliant options
Certifications: SOC 2 Type II, ISO 27001

Common mistakes that cause recording delays or disputes

  • Incomplete legal description or typographical errors in metes and bounds can lead to rejection by the county recorder and delay the closing process for weeks.
  • Omitting the surveyor’s license number, seal, or dated signature often requires a corrected or re-executed plat before recordation is accepted by title companies.
  • Failing to obtain owner authorization or notarized acknowledgements when required causes the document to be treated as informal and can impair title insurance issuance.
  • Using a low-resolution scan that obscures bearings, distances, or the surveyor’s seal may be rejected by county systems that require clear, legible PDFs for recording.

Risks and consequences of an incorrect Land Survey Document

Recording rejection: Rejected by county recorder
Boundary disputes: Costly litigation risk
Title delay: Closing postponement
Insurance issues: Title insurance exceptions
Invalid signatures: May require re-execution
Regulatory fines: Permit or code penalties

Typical timelines and expectations for survey delivery and recordation

Plan ahead: surveys often affect closing schedules, permitting windows, and contractor mobilization dates.

Pre-closing delivery:

Obtain survey at least 14–30 days before closing where possible.

Permit submissions:

Include survey with permit application; timing varies by jurisdiction and permit type.

Correction response:

Allow 3–7 business days for minor survey corrections after reviewer comments.

Notary/RON timing:

Notarize immediately prior to recording if original required by county.

Recording lead time:

Recording turnaround depends on county; expect immediate to several business days.

Key milestones from order to recorded survey

Sequential milestones commonly tracked from order through recording and distribution.

01

Order placed

Surveyor receives order, parcel info, and title documents.

02

Fieldwork completed

On-site measurements and monument checks completed.

03

Draft plat issued

Surveyor publishes draft for review and client comments.

04

Final sign & record

Signed, sealed, notarized plat submitted to county recorder.

Real-world examples of survey use in property transactions

Two use cases illustrate how digitized surveys and eSign workflows reduce friction in real estate operations.

Martin Properties

A residential broker ordered a survey prior to closing to resolve a driveway encroachment.

  • The survey clarified the boundary line and recommended corrective deed language.
  • By routing the sealed PDF and owner affidavit electronically, the broker avoided a week-long closing delay and provided the title company with clear, timely documentation for underwriting.

Optica Ventures LLC

A small developer required municipal approval for a lot split and attached a stamped survey to the application.

  • The city requested a minor correction to the easement notation.
  • After the surveyor updated the plat and the developer used an eSignature workflow to collect signatures, the corrected plat was accepted without in-person visits, accelerating permitting timelines.

How a Land Survey Document differs from related property records

Compare the survey with deeds, title commitments, and plats to avoid confusion over purpose and legal effect.

Document type Survey Deed Title Commitment
Primary purpose boundary depiction transfers ownership lists exceptions
Legal effect evidentiary conveys interest underwriting guide
Typical signer licensed surveyor grantor/grantee title officer
Recorded? often often

Overview of eSignature vendor pricing and features relevant to survey workflows

Selected vendor pricing and capability indicators to help compare eSignature providers for survey delivery and signing. signNow is listed first per comparison format.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Land Survey Documents

Answers to common practical and legal questions about preparing, signing, and recording survey documents.


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