Property ID
Provide street address, assessor parcel number (APN), lot and block or plat reference, and any alternate site identifiers. Accurate IDs are essential for title searches, tax matching, and permit linkage.
A Land Use Disclosure Form clarifies obligations, reduces closing delays, and creates a documented record for due diligence and disputes. Electronic execution is enforceable under ESIGN (15 U.S.C. §7001) and UETA where adopted, subject to statutory exceptions.
Parties who prepare or request a Land Use Disclosure Form include buyers, sellers, lenders, municipal planners, and land-use attorneys.
Accurate, complete Land Use Disclosure Forms reduce post-closing disputes, speed title searches, and support municipal permitting reviews and lender underwriting.
Provide street address, assessor parcel number (APN), lot and block or plat reference, and any alternate site identifiers. Accurate IDs are essential for title searches, tax matching, and permit linkage.
Include the recorded legal description from the deed or plat, including metes and bounds where applicable. Inaccurate descriptions can delay recording and complicate boundary disputes.
Describe present land uses specifically (residential, commercial, agricultural) and note active leases, occupancy, or temporary site uses that may affect valuation or permitting.
List zoning designation, overlay districts, density limits, height restrictions, conditional use permits, and known covenants, conditions, and restrictions (CC&Rs) that limit permitted activities.
Disclose known environmental conditions, past contamination, wetlands, floodplain status, and ongoing remediation. Attach Phase I/II reports or notices when available.
Include printed names, titles, dates, and signature blocks for each party. Add notarization or witness fields where state law or recording requirements demand them.
| Field | Field Name | Configuration |
|---|---|
| Property Address | Required | Single-line text with address validation |
| Parcel/APN | Required | Regex validation, no dashes |
| Attachments | Optional | Allow PDF uploads, max 10 MB |
| Signer Auth | Recommended | Email + SMS code or KBA |
Electronic submission and eSigning require platforms that support PDF, authentication, audit trails, and secure storage to meet legal and lender requirements.
Provide initial disclosure when executing purchase agreement.
Deliver supporting reports prior to inspection contingency deadlines.
Final executed disclosure must be available for closing and escrow.
Include form with municipal permit or zoning variance filings.
Attach and record instruments as required by county recorder.
Assemble data and supporting exhibits before listing or application.
Provide completed disclosure when offer or contract is executed.
Allow due diligence period for buyer, lender, and municipal review.
Finalize signatures, notarize if required, and record attachments as necessary.
Property Owner — An individual or entity holding title who completes disclosures about current property use, encumbrances, and known defects. Owners must ensure accuracy to avoid post-closing liability and to satisfy lender and municipal requirements.
Authorized Agent — A property manager, attorney, or corporate officer signing on behalf of the owner. The agent must have documented authority (power of attorney or corporate resolution); otherwise, signature validity and transfer instruments may be contested.
Martin Properties used digital execution to process land-use disclosures across several sales and leasing matters.
Optica Ventures streamlined customer-facing forms to ensure consistent disclosures across multiple properties.