Scope of Services
Defines leasing, rent collection, maintenance, vendor procurement, and marketing responsibilities in detail.
A clear written agreement reduces disputes, defines decision rights, and protects owner and manager interests by documenting authority, fee structure, and reporting obligations. It also creates an audit trail for payments, tenant deposits, and vendor invoices, improving compliance and financial oversight.
Each signer should have authority to bind their organization; owners typically sign as 'Owner' and managers sign as 'Property Manager' with printed titles and dates.
Defines leasing, rent collection, maintenance, vendor procurement, and marketing responsibilities in detail.
Specifies spending caps, eviction authority, lease term approvals, and emergency actions requiring owner consent.
Covers management fees, leasing fees, renewal commissions, expense reimbursements, and payment schedule.
Monthly statements, annual reconciliation, tenant ledgers, and access for owner audits.
Insurance minimums, indemnification clauses, and responsibility for claims handling.
Notice periods, transition obligations, handling of security deposits, and final accounting.
| Step | Configuration |
|---|---|
| Invoice Routing | Manager → Owner if > threshold |
| Repair Approvals | Auto-approve up to spending cap |
| Tenant Requests | Ticket created and vendor assigned |
| Monthly Reconciliation | Automatic statement generation |
Maintain exported signed copies and an immutable audit trail for accounting, dispute resolution, and regulator requests.
Use the specified Effective Date for all timing calculations
Follow state laws; often 30–60 days for lease changes
Provide owner statements within 15 days after month-end
Return or account per state law timelines
Observe contractual notice, commonly 30–90 days
Parties execute the agreement and exchange copies.
Manager receives access, keys, and tenant records.
Manager collects rent and issues initial owner statement.
Owner and manager reconcile accounts and open items.
A landlord with a single rental property transfers day-to-day duties to a local manager to avoid on-site work.
A regional REIT hires a national manager to standardize operations across multiple assets.
| Criteria | Landgoed Agreement | Standard Form |
|---|---|---|
| Customization Level | high | low |
| Authority Controls | granular | general |
| Reporting Detail | detailed monthly | summary only |
| Risk Allocation | specific indemnities | broad clauses |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |