Who can legally sign?

A person with authority to bind the organization should sign. For corporations, that is typically an officer or an agent with written signing authority; for individuals, the property owner or authorized manager. Verify authority to avoid contested enforcement.

Is an electronic signature valid?

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in states that adopted it. Ensure intent, consent, attribution, and record retention to support enforceability.

When is notarization required?

Notarization is rarely required for service agreements but may be needed for related real property instruments or jurisdictions that require notarized contractor affidavits. Check state law or lender requirements.

How to fix a signed error?

Execute a written amendment or replacement agreement signed by the same authorized parties. Avoid unilateral edits to executed originals; document corrective steps and attach to the original record.

Can I use remote notarization?

Remote online notarization (RON) is permitted in many states with varying requirements for identity proofing and audio-video records. Verify your state notary rules before relying on RON.

How long to retain the signed file?

Retain the signed agreement for the contract term plus any applicable statutory period: follow IRS guidance for tax-related records and HIPAA rules for health information when applicable.

Electronic Signature
Templates
Miscellaneous
Landscape Pricing Agreement

Landscape Pricing Agreement

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LANDSCAPE PRICING AGREEMENT

Parties

Client Name: Client Address: Contractor Name: Contractor Address:

Recitals

WHEREAS, Client desires to obtain landscaping services and pricing from Contractor on the terms set forth in this Agreement; and

WHEREAS, Contractor is duly qualified, experienced and willing to perform landscaping services described below in accordance with the pricing and payment terms provided herein; and

WHEREAS, the parties agree that this Agreement shall be effective as of the Effective Date: and shall govern the pricing and performance of the services described below.

Scope of Work

Contractor shall perform the landscaping services described below at the Client property located at the address provided above. The Scope of Work shall include materials, labor, equipment, and other necessary items unless otherwise stated.

Detailed Scope of Work (include tasks, limits, and exclusions):

Pricing and Payment Terms

The parties agree that the pricing for the services described in this Agreement shall be as set forth below. All amounts are stated in U.S. dollars and are exclusive of taxes unless otherwise specified.

Total Estimated Price: Deposit (if any): Payment Schedule / Milestones: Accepted Payment Methods:

Late Payment: Any payments not received within days of the due date shall accrue interest at a rate of % per month, or the maximum lawful rate, whichever is lower. Client shall be responsible for reasonable collection costs and attorney fees incurred by Contractor in enforcing payment.

Term and Termination

Term: This Agreement shall commence on Start Date: and shall continue until End Date: , unless earlier terminated in accordance with this section.

Termination for Convenience: Either party may terminate this Agreement upon written notice to the other party at least days prior to the intended termination date. Termination shall not relieve Client of the obligation to pay for services performed and materials procured prior to the effective termination date.

Termination for Cause: Either party may terminate this Agreement for material breach if the breaching party fails to cure the breach within thirty (30) days after receipt of written notice specifying the breach. Upon termination for cause by Contractor due to Client’s nonpayment, Contractor may retain any deposit as liquidated damages and seek additional remedies as permitted by law.

Confidentiality

Each party agrees that all non-public business information and pricing proposals disclosed by one party to the other in connection with this Agreement, whether marked confidential or reasonably understood to be confidential, shall be kept confidential and shall not be disclosed to third parties without the prior written consent of the disclosing party, except as required by law. Confidential information shall not include information that is (a) already known to the receiving party without obligation of confidentiality, (b) becomes publicly available through no fault of the receiving party, or (c) is rightfully received from a third party without restriction.

Insurance, Warranties, and Risk

Contractor warrants that services will be performed in a professional manner consistent with industry standards. Contractor shall maintain liability insurance and, where applicable, workers’ compensation insurance. Client acknowledges that Contractor is an independent contractor and not an employee of Client. Except as expressly provided in this Agreement, Contractor disclaims all other warranties, express or implied.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties shall first attempt to resolve disputes in good faith by negotiation. If negotiations fail, disputes shall be resolved by binding arbitration in the county where the Client property is located, and judgment on the arbitration award may be entered in any court of competent jurisdiction.

Indemnification

Each party shall indemnify and hold harmless the other party and its officers, directors, employees and agents from and against any third-party claims, liabilities, damages, losses and expenses (including reasonable attorney fees) arising out of the indemnifying party’s negligence, willful misconduct, or breach of this Agreement.

Entire Agreement

This Agreement, including all attachments and pricing schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral. No amendment or modification of this Agreement shall be effective unless in writing and signed by both parties.

Miscellaneous Provisions

Notices required or permitted under this Agreement shall be given in writing and delivered to the addresses set forth above or to such other address as a party may designate by written notice. If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect.

Acknowledgment

The undersigned represent and warrant that they are authorized to execute this Agreement on behalf of the party for which they sign and that by signing below they commit their respective party to the terms and obligations contained herein.

Client Printed Name:

By:

Date:

Contractor Printed Name:

By:

Date:

What a Landscape Pricing Agreement Covers

A Landscape Pricing Agreement is a written contract that sets out the scope, schedule, and price terms for landscaping services provided to a property owner or manager. It typically defines services (planting, mowing, irrigation, seasonal maintenance), delivery frequency, unit prices or lump-sum charges, payment terms, change order procedures, and responsibilities for permits or materials. The agreement can be used for single projects, seasonal programs, or ongoing maintenance and often includes termination, insurance, indemnity, and dispute resolution clauses to allocate risk between the contractor and the client.

Why a Clear Pricing Agreement Matters

A formal Landscape Pricing Agreement reduces ambiguity about work scope, establishes payment expectations, and creates an enforceable record of the parties' commitments under ESIGN and UETA where electronic execution is used.

Who Typically Prepares and Signs This Agreement

Common preparers include landscape contractors, property managers, and commercial facility teams who need predictable budgeting and documented service standards.

Landscape contractors and subcontractors managing bids, schedules, and pricing for maintenance or construction projects.
Property owners, homeowners associations, and facility managers seeking consistent service levels and invoice predictability.
Commercial real estate managers and development teams coordinating multi-site pricing and contract standardization.

Signing parties are usually an authorized contractor representative and the property owner or an authorized facility manager; signatures should reflect authority to bind each organization.

Core Elements to Include in a Professional Agreement

A thorough Landscape Pricing Agreement breaks the project into clear components, pricing methods, timeline milestones, responsibilities, and remedies so performance and payments are measurable and enforceable.

Scope of Work

Describe specific services (mowing, pruning, fertilization, irrigation management, plant installation), including measurable deliverables, service frequencies, and any exclusions that affect price or timing.

Pricing Method

State whether pricing is lump-sum, unit-rate, time-and-materials, or cost-plus; include unit definitions (per square foot, per bed, per visit) and how overtime or additional labor is billed.

Schedule & Milestones

Include start and completion dates or recurring service windows, inspection points, seasonal schedule changes, and timeframes for responding to client requests or change orders.

Payment Terms

Specify invoice frequency, net terms (for example, Net 30), retainage (if any), late fees, acceptable payment methods, and requirements for liens or bond releases.

Change Orders

Define how additional work or reductions are documented, approved, and priced; require written change orders signed by both parties before commencing changed work.

Insurance & Liability

Identify required insurance coverage, proof of insurance, indemnity language, limits of liability, and responsibility for damage to property or third-party injuries.

Step-by-Step: How to Complete the Agreement

Follow these steps to prepare, confirm, and execute a Landscape Pricing Agreement to reduce mistakes and ensure enforceability.

01

Draft Scope: List all tasks and frequencies.
02

Calculate Prices: Apply unit rates or totals.
03

Review Terms: Confirm insurance and liability clauses.
04

Execute Signatures: Have authorized parties sign dated.

Configuring an Online Workflow for This Agreement

Set up a digital workflow that routes drafts, collects approvals, attaches exhibits, and preserves an audit trail for each signature event.

Field	Configuration
Document Upload	Upload PDF or DOCX with embedded fillable fields.
Signer Order	Set sequential or parallel signing as required.
Authentication	Choose email, SMS code, or KBA verification.
Retention Settings	Enable secure storage and audit trail retention.

How Electronic Signing Works for This Agreement

Electronic execution follows a few consistent steps from sender to signed record; keep authentication and retention in mind for enforceability.

Upload and Tag: The sender uploads and places required fields.
Send to Signers: Signers receive email or link to review.
Authenticate: Signers confirm identity by chosen method.
Complete and Archive: Signed copies and audit logs are stored.

Technical and Platform Considerations for eSigning

Choose a platform that supports the file formats and authentication levels your organization requires and preserves a tamper-evident audit trail.

File Formats: PDF and DOCX supported.
Authentication: Email, SMS, KBA options.
Integrations: Connects to CRMs and cloud storage.

Key Timing Considerations and Deadlines

Track dates for contract start, seasonal milestones, invoice due dates, and any statutory retention or notice periods that affect remedies.

Contract Effective Date:

Date obligations begin and warranties compute from.

Service Windows:

Recurring dates for maintenance visits and seasonal tasks.

Invoice Due Dates:

Standard net terms such as Net 30 or Net 45.

Change Order Response:

Time allowed to approve or reject changes.

Termination Notice:

Notice period required to end services.

Common Errors That Cause Delays or Disputes

Vague scope descriptions that omit frequency or exact locations create disagreements about what work was expected.
Missing or incorrect legal names for parties make invoicing, insurance checks, and enforcement more difficult.
Unclear change order processes allow contractors to perform extra work without client approval, causing billing disputes.
Failing to require written approval for extra materials or subcontracted work leads to unexpected cost allocation problems.

Contract Risks and Consequences of Inaccuracies

Payment Delays: Invoices disputed and withheld.

Liability Exposure: Insurance gaps may leave one party uninsured.

Lien Risk: Contractor may file mechanic's lien.

Warranty Dispute: Ambiguous warranty periods cause claims.

Regulatory Noncompliance: Permit issues can halt work.

Enforceability: Improper signatures can render agreement void.

Comparing eSignature Vendors for Executing a Landscape Pricing Agreement

Choose an eSignature provider that supports your required authentication, audit trail, integrations, and compliance needs; the table below summarizes typical plan-level differences.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes (BAA available)	Yes (BAA available)	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

FAQs and Troubleshooting for Common Signing Scenarios

Answers to typical questions about authority, eSign validity, notarization, and correcting executed Landscape Pricing Agreements.

Need help? Contact support

Who can legally sign?
A person with authority to bind the organization should sign. For corporations, that is typically an officer or an agent with written signing authority; for individuals, the property owner or authorized manager. Verify authority to avoid contested enforcement.
Is an electronic signature valid?
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in states that adopted it. Ensure intent, consent, attribution, and record retention to support enforceability.
When is notarization required?
Notarization is rarely required for service agreements but may be needed for related real property instruments or jurisdictions that require notarized contractor affidavits. Check state law or lender requirements.
How to fix a signed error?
Execute a written amendment or replacement agreement signed by the same authorized parties. Avoid unilateral edits to executed originals; document corrective steps and attach to the original record.
Can I use remote notarization?
Remote online notarization (RON) is permitted in many states with varying requirements for identity proofing and audio-video records. Verify your state notary rules before relying on RON.
How long to retain the signed file?
Retain the signed agreement for the contract term plus any applicable statutory period: follow IRS guidance for tax-related records and HIPAA rules for health information when applicable.

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