Is notarization required?

Not generally; most states do not require notarization for a landscaping contract. Notarization may be used for added evidentiary weight but is not a substitute for clear signatures.

Can the agreement be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in most states if the parties demonstrate intent, consent, attribution, and record retention.

Who is authorized to sign for a company?

An authorized officer or an individual with written signing authority should sign. Verify corporate authority via resolution or power of attorney when necessary.

How do I handle change orders?

Document change orders in writing with updated scope, price, and schedule. Require signatures from both parties before starting changed work to avoid disputes.

How can I cancel or revoke the agreement?

Follow the agreement's termination clause and any required notice periods. For consumer transactions, statutory cancellation rights may apply depending on jurisdiction and transaction type.

How long should I keep the executed agreement?

Retain the final executed agreement through the warranty period and for at least three years thereafter for tax records (IRC §6501(a)); longer retention may be prudent for dispute defense.

Electronic Signature
Templates
Miscellaneous
Landscape Service Agreement

Landscape Service Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LANDSCAPE SERVICE AGREEMENT

This Landscape Service Agreement (the Agreement) is made effective as of between Contractor Name: whose principal place of business is and Client Name: , whose address is .

RECITALS

WHEREAS, Contractor is duly licensed, trained and equipped to provide landscape maintenance, installation and related services; and

WHEREAS, Client desires to retain Contractor to perform landscape services at the property located at ; and

WHEREAS, the parties wish to set forth their respective rights and obligations regarding the provision of such services.

SCOPE OF WORK

Detailed Description of Services Frequency and Schedule

Service frequency (select one or describe): Weekly Bi-weekly Monthly One-time

If Other or Specific Schedule, Describe

PAYMENT TERMS

Total Contract Amount Payment Schedule

Deposit required upon execution: ; Balance due:

Invoices and Payment Method

Contractor will invoice Client in accordance with the Payment Schedule. Payments shall be made to Contractor by check, electronic transfer or other agreed method. Client shall pay undisputed invoices within days of invoice date.

Late Payment

Any amount not paid when due shall accrue interest at the lesser of (i) per month or (ii) flat fee per late invoice, plus costs of collection, including reasonable attorney's fees.

TERM AND TERMINATION

Term Commencement Date: . Termination Date or Estimated Completion: .

Either party may terminate this Agreement for convenience upon written notice to the other party at least days prior to the effective date of termination. In the event of material breach, the non-breaching party may terminate after providing written notice and a cure period of days to cure the breach.

Upon termination, Client shall pay Contractor for all services performed and materials furnished through the effective date of termination and any reasonable demobilization costs authorized under this Agreement.

INSURANCE AND INDEMNIFICATION

Contractor shall maintain commercial general liability insurance and workers' compensation insurance as required by applicable law and shall provide proof of insurance upon Client request. Contractor agrees to indemnify, defend and hold harmless Client from claims, damages, losses and expenses arising out of Contractor's performance, except to the extent caused by Client's negligent acts or willful misconduct.

CONFIDENTIALITY

Each party acknowledges that in the course of performing under this Agreement it may receive confidential information of the other party. Each party shall: (a) hold such information in strict confidence; (b) not disclose such information except to employees, agents or subcontractors who have a need to know and who are bound by confidentiality; and (c) use such information only to perform obligations under this Agreement. Confidential information does not include information that is or becomes public through no fault of the receiving party, or that is independently developed by the receiving party without use of confidential information.

LIMITATION OF LIABILITY

Except for liability arising from a party's gross negligence or willful misconduct, neither party shall be liable to the other for consequential, incidental, special or punitive damages. Contractor's aggregate liability for any claim arising out of or relating to this Agreement shall not exceed the total amounts paid by Client to Contractor under this Agreement during the six (6) month period preceding the claim.

GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. The parties shall attempt in good faith to resolve disputes promptly by negotiation. If the parties cannot resolve a dispute within thirty (30) days, the dispute shall be resolved by binding arbitration conducted in accordance with commercially reasonable arbitration rules agreed by the parties.

ENTIRE AGREEMENT

This Agreement, including all attachments and written change orders executed by the parties, constitutes the entire agreement between Client and Contractor regarding the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. No amendment or modification shall be binding unless in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that Contractor may subcontract portions of the work so long as Contractor remains responsible for performance.

Notices: Notices required under this Agreement shall be in writing and delivered to the addresses listed at the start of this Agreement or to such other address as either party may designate in writing.

ADDITIONAL TERMS

Special Conditions or Addenda (if any)

Contractor

Contractor Printed Name:

By:

Date:

Client

Client Printed Name:

By:

Date:

What a Landscape Service Agreement Covers

A Landscape Service Agreement is a written contract between a property owner and a landscaping contractor that defines the scope of work, materials, schedule, payment terms, warranties, insurance requirements, and dispute resolution. It sets expectations for maintenance, seasonal services, installations, and any site-specific limitations. When signed by authorized parties the agreement creates binding obligations; electronic signatures are enforceable under federal and state law when the ESIGN Act (15 U.S.C. §7001) and applicable UETA provisions are satisfied, subject to statutory exceptions.

Why a Clear Agreement Matters

A detailed Landscape Service Agreement reduces disputes, clarifies payment and liability, protects both parties with insurance and indemnity clauses, and documents change orders and completion criteria for projects and recurring services.

Who Typically Uses This Agreement

These agreements are used by property stakeholders to formalize landscape work and recurring maintenance.

Property owners and managers who need documented scope, schedules, and billing protections.
Landscaping contractors and subcontractors who require clear payment terms, change order procedures, and insurance clauses.
Homeowner associations and commercial property managers coordinating recurring maintenance and vendor performance metrics.

Parties should tailor the document to project scale, regulatory requirements, and the governing state law.

Core Clauses Every Professional Agreement Should Include

A robust Landscape Service Agreement organizes obligations, risk allocation, and performance metrics so both parties can manage expectations and legal exposure.

Scope of Work

Describe tasks, quantities, species, materials, and measurable acceptance criteria so deliverables and out-of-scope work are clearly distinguishable and enforceable.

Schedule

Set start and completion dates, recurring maintenance frequency, weather contingency provisions, and milestones for phased projects to avoid timing disputes.

Payment Terms

Specify price, invoicing cadence, due dates, interest on overdue amounts, retainage (if any), and conditions for final payment or release of retainers.

Insurance & Licensing

Require contractor insurance limits, certificate of insurance, and state contractor license numbers where applicable to ensure coverage for liability and workers' compensation.

Warranties

State warranty scope, duration, remedies for defects, and exclusions (e.g., acts of God, improper client maintenance).

Termination & Disputes

Include termination notice periods, cure rights, dispute resolution method (mediation/arbitration/court), and governing law selection.

Step-by-Step: Preparing, Signing, and Exchanging the Agreement

Follow these steps to create and finalize a clear, enforceable contract.

01

Draft the document: Assemble scope, pricing, schedule, and exhibits.
02

Review for compliance: Confirm licenses, insurance limits, and local contractor rules.
03

Sign and date: Obtain signatures from authorized signatories on the effective date.
04

Distribute copies: Provide executed copies to all parties and retain originals.

Typical Digital Workflow Settings for Online Completion

Configure signing order, authentication, and attachments to ensure accurate execution and recordkeeping.

Field	Configuration
Authentication Method	Email link or SMS code for signer verification
Signature Order	Set sequential or parallel routing per party role
Reminders	Enable automatic reminders for unsigned parties
Attachments	Require proof of insurance or license upload

File Types and Integration Basics for eSigning

Ensure the platform can export signed PDFs with an unalterable audit trail and supports storage in your document management system.

Accepted Formats: PDF, DOCX
Integrations: CRM, storage, and project tools
Audit Trail: Timestamps and IP logging

Where Signed Agreements Should Be Sent and Stored

After execution follow a consistent distribution and retention routine so records are discoverable and insurance obligations are documented.

Owner Copy: Send fully executed PDF to the property owner
Contractor Copy: Contractor retains original signed agreement
Insurance Upload: Upload COI and licenses to project folder
Cloud Backup: Store signed files in secure document storage

Common Timing Elements and Notice Periods

Set explicit dates for performance, invoicing, and termination to reduce ambiguity and preserve legal rights.

Effective Date:

Date obligations begin; use MM/DD/YYYY format

Service Start:

Commencement date for initial work or maintenance

Payment Due:

Standard terms are Net 15–Net 30 depending on agreement

Notice to Cure:

Typical cure period is 7–30 days for defaults

Termination Notice:

Commonly 30 days written notice unless material breach

Common Preparation Errors to Avoid

Vague scope descriptions that omit quantities, species, or locations lead to disputes and change-order claims.
Missing insurance or license verification leaves owners exposed to liability and may violate local contracting rules.
Unclear payment terms and retainage provisions cause cash-flow conflicts and late-payment disputes.
Failing to document change orders in writing increases the likelihood of disagreements and unpaid work.

Key Risks and Consequences of Errors

Unpaid Invoices: Collection costs and work stoppage risk

License Violations: Fines, stop-work orders, contract unenforceability

Lien Exposure: Contractors risk mechanics' liens for unpaid work

Insurance Gaps: Liability exposure for property damage or injuries

Ambiguous Scope: Increased disputes and added costs

Unsigned Documents: Potential unenforceability or evidentiary problems

eSignature Vendor Comparison for Signing Landscape Agreements

Platform pricing, bulk-send capabilities, and compliance features vary; signNow is listed first for easy vendor comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Trial available	Trial available	Trial available	Trial available
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Landscape Service Agreements

Practical answers to common legal and execution questions when preparing or signing a Landscape Service Agreement.

Need help? Contact support

Is notarization required?
Not generally; most states do not require notarization for a landscaping contract. Notarization may be used for added evidentiary weight but is not a substitute for clear signatures.
Can the agreement be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in most states if the parties demonstrate intent, consent, attribution, and record retention.
Who is authorized to sign for a company?
An authorized officer or an individual with written signing authority should sign. Verify corporate authority via resolution or power of attorney when necessary.
How do I handle change orders?
Document change orders in writing with updated scope, price, and schedule. Require signatures from both parties before starting changed work to avoid disputes.
How can I cancel or revoke the agreement?
Follow the agreement's termination clause and any required notice periods. For consumer transactions, statutory cancellation rights may apply depending on jurisdiction and transaction type.
How long should I keep the executed agreement?
Retain the final executed agreement through the warranty period and for at least three years thereafter for tax records (IRC §6501(a)); longer retention may be prudent for dispute defense.

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