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Landscaping Services Contract

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LANDSCAPING SERVICES CONTRACT

This Landscaping Services Contract (the "Agreement") is made and entered into as of Effective Date: by and between Contractor Name: , Contractor Entity Type: , Contractor Address: ; and Client Name: , Client Address: .

RECITALS

WHEREAS, Contractor is engaged in the business of providing landscaping, irrigation, planting, maintenance and related services and represents that it possesses the personnel, equipment and skill necessary to perform such services in a professional manner; and

WHEREAS, Client desires to retain Contractor to perform landscaping services at the property located at Property Address: , subject to the terms and conditions set forth herein; and

WHEREAS, Contractor and Client intend that the work be performed in accordance with the scope, schedule and compensation terms set forth below.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. SCOPE OF SERVICES

1.1 Contractor shall provide the landscaping services described in the Service Description and Schedule attached hereto and incorporated herein (the "Services"). The Services shall include labor, equipment, materials and performance of all work reasonably necessary to complete the Services in accordance with this Agreement and any approved change orders.

1.2 Start Date: . Estimated Completion Date: .

2. COMPENSATION AND PAYMENT

2.1 Contract Price. Client shall pay Contractor the sum of Total Contract Price: in accordance with the payment schedule below.

2.2 Invoicing; Payment Terms. Contractor shall submit invoices in accordance with the payment schedule. Unless otherwise agreed in writing, Client shall pay undisputed invoices within 30 days of receipt. Overdue amounts shall accrue interest at the rate of 1.5% per month or the maximum allowed by law, whichever is less.

2.3 Taxes and Permits. Client is responsible for applicable sales, use or similar taxes unless Contractor is required by law to collect such taxes, in which case Client will reimburse Contractor. Client shall obtain any local permits expressly required to be obtained by Client for the Services, unless otherwise agreed in writing.

3. CHANGES AND EXTRA WORK

3.1 Change Orders. Any changes to the Scope of Services, price or schedule shall be documented in a written change order signed by both parties. Contractor shall not be required to perform extra work without a signed change order setting forth the change in scope, price and any adjustment to the schedule.

4. TERM; TERMINATION

4.1 Term. This Agreement commences on the Effective Date and continues until completion of the Services, unless earlier terminated in accordance with this Section.

4.2 Termination for Cause. Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within 10 days after receipt of written notice specifying the breach.

4.3 Termination for Convenience. Client may terminate this Agreement for convenience upon 30 days' prior written notice to Contractor. In the event of termination for convenience, Contractor shall be paid for all Services performed and materials ordered up to the effective date of termination, plus reasonable demobilization costs.

5. PERFORMANCE STANDARDS; ACCEPTANCE

5.1 Performance Standard. Contractor shall perform the Services in a professional and workmanlike manner consistent with industry standards for comparable landscaping services, using qualified personnel and suitable materials.

5.2 Inspection and Acceptance. Client shall inspect the Services promptly upon completion of each phase. Acceptance shall occur when Client fails to provide written notice of rejection specifying the defects within 7 days after completion of the applicable phase. If Services are rejected, Contractor shall, at its expense, correct nonconforming work to conform to the Agreement.

6. INSURANCE AND INDEMNITY

6.1 Insurance. Contractor shall maintain, at its expense, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance covering owned and hired vehicles with minimum limits of $500,000 combined single limit, and workers' compensation insurance as required by law. Upon request, Contractor shall provide certificates of insurance evidencing such coverage.

6.2 Indemnity. Contractor shall indemnify, defend and hold harmless Client and its officers, directors and agents from and against any claims, damages, losses, liabilities and expenses (including reasonable attorneys' fees) arising out of or resulting from Contractor's performance of the Services, to the extent caused by Contractor's negligent acts, errors or omissions or willful misconduct, except to the extent caused by the negligence or willful misconduct of Client.

7. WARRANTIES

7.1 Contractor warrants that materials furnished under this Agreement shall be of good quality and that the Services will conform to the Agreement for a period of Warranty Period (months): months from completion of the Services. This warranty does not cover damage resulting from abuse, neglect, acts of God or improper maintenance by others.

8. INDEPENDENT CONTRACTOR; SUBCONTRACTORS

8.1 Independent Contractor. Contractor is an independent contractor and nothing in this Agreement shall be construed to create an employer-employee relationship, joint venture or partnership between the parties.

8.2 Subcontractors. Contractor may engage subcontractors to perform portions of the Services, provided Contractor remains fully responsible for the acts and omissions of such subcontractors and for compliance with this Agreement.

9. COMPLIANCE WITH LAWS

Contractor shall perform the Services in compliance with all applicable federal, state and local laws, codes, ordinances and regulations, including environmental and safety laws. Contractor shall obtain and maintain required permits and licenses unless the parties expressly allocate such responsibility otherwise in writing.

10. CONFIDENTIALITY

Each party shall keep confidential any non-public business information disclosed by the other party in connection with this Agreement and shall not disclose such information to third parties except as required by law or to perform the Services.

11. LIMITATION OF LIABILITY

Except for liability arising from Contractor's indemnification obligations or willful misconduct, neither party shall be liable to the other for consequential, incidental, special or punitive damages, and Contractor's aggregate liability for any claim arising out of this Agreement shall not exceed the total amount paid by Client to Contractor under this Agreement.

12. NOTICES

All notices, requests, demands and other communications required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth below or to such other address as either party may designate by written notice to the other.

13. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may be amended only by a written instrument signed by both parties. No failure or delay by either party in exercising any right shall operate as a waiver of that right. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

14. GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The parties shall attempt in good faith to resolve disputes informally prior to initiating litigation. The prevailing party in any action to enforce this Agreement shall be entitled to recover reasonable attorneys' fees and costs.

15. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, including all exhibits and any written change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior discussions and agreements. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. ADDITIONAL TERMS

Contractor

Printed Name:

By:

Date:

Client

Printed Name:

By:

Date:

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What a Landscaping Services Contract Covers

A Landscaping Services Contract is a written agreement between a property owner and a landscaping contractor that defines work scope, schedule, payment, insurance, permits, warranties, and dispute resolution. It allocates responsibilities for site access, materials, change orders, and lien waivers, and typically includes insurance and indemnity provisions. Electronic execution is generally enforceable under the ESIGN Act (15 U.S.C. ch. 96, 2000) and applicable state UETA statutes; parties should still confirm any state-specific formalities such as notarization or witness rules.

Why a Clear Contract Matters for Landscaping Projects

A clear contract reduces disputes, sets payment expectations, protects against lien and insurance gaps, and documents change orders and project milestones. It establishes who owns materials, who pulls permits, and how warranty or repair obligations will be handled.

Why a Clear Contract Matters for Landscaping Projects

Who typically prepares and signs these contracts

Both property-side and contractor-side stakeholders rely on a standard contract to manage scope, cost, and liability.

  • Property owners and managers who need clear schedules and payment terms for landscape work.
  • Licensed landscaping contractors monitoring scope, materials, and change-order protection.
  • Homeowners associations and property managers coordinating recurring maintenance and seasonal work.

Use the contract template as a negotiation starting point; tailor insurance, indemnity, and payment terms to the risk profile of each project.

Primary signer roles

Property Manager

A property manager signs on behalf of the owner when authorized in writing. Include the manager's authorization or board resolution to avoid later challenges to signature authority.

Licensed Contractor

The contractor signatory should be an officer or authorized representative listed on business formation records; include license or registration numbers and verification steps to confirm contractor authority.

Essential clauses to include

A professional contract groups obligations into discrete sections so both parties know expectations, costs, and remedies before work begins.

Scope of Work

Describe tasks, deliverables, materials, and measurable performance standards. Attach drawings, specifications, and an itemized allowance list so ambiguity is minimized.

Payment Terms

Specify contract price, deposit, progress payments, retainage, final payment, and acceptable payment methods. Include remedy for late payment and backup withholding triggers.

Schedule & Milestones

State start date, substantial completion, inspection windows, and liquidated damages or adjustment mechanics for weather and permit delays.

Change Orders

Require written change orders for scope changes, attach pricing method (unit rates, time and materials), and specify approval workflow and timing.

Insurance & Indemnity

Require contractor to maintain general liability, workers' compensation, and automobile coverage with minimum limits and a certificate naming the owner as additional insured.

Termination & Remedies

Define termination for cause/for convenience, cure periods, bonding or lien release requirements, and dispute resolution procedure including choice of law.

Required identifying and contract data

Contractor Name: Full legal business name
License Number: State or local license ID
Insurance Policy: Carrier and policy number
Scope Reference: Exhibit or plan number
Contract Amount: Total price or estimate
Effective Date: MM/DD/YYYY

Step-by-step: completing the contract

Follow these steps to prepare, approve, and execute a landscaping services contract efficiently.

  • 01
    Assemble details: Gather permits, plans, and license/insurance documents.
  • 02
    Draft scope: Write measurable deliverables and attach exhibits.
  • 03
    Agree payment: Set schedule, retainage, and invoicing rules.
  • 04
    Execute signatures: Sign electronically or in-person and distribute copies.

Configure an online signing workflow

Set up fields and routing so approvals follow the correct order and evidence is preserved.

Field Configuration
Authentication Email plus optional SMS code
Template reuse Save standard clauses as templates
Conditional fields Show pricing fields only when relevant
Reminders Automatic reminders every 3 days

Delivery and compatibility considerations

Choose a platform that supports PDF/DOCX, audit trails, and common integrations to streamline execution.

  • File formats: PDF and DOCX supported
  • Integrations: NetSuite, Salesforce, Procore
  • Authentication: Email, SMS, or KBA

Confirm the chosen vendor provides tamper-evident signed copies, an accessible audit trail, and export options for secure recordkeeping and compliance with ESIGN and UETA.

Typical routing and submission flow

A concise end-to-end flow helps ensure timely approvals and correct record storage.

  • Upload: Upload final contract and exhibits.
  • Assign Signers: Designate signing order and roles.
  • Sign: Signer authenticates and signs.
  • Store: Store signed copy and audit trail.

Common timing and deadline items

Track key dates in the contract and internal calendars to avoid missed obligations.

Project start date:

Specify day one (e.g., within 14 days of permit)

Payment due dates:

Use explicit dates or net terms (e.g., Net 30)

Permit responsibility:

State who secures permits and timing

Inspection windows:

Allow time for owner or inspector checks

Final payment:

Trigger after acceptance and lien release

Common mistakes to avoid

  • Vague scope descriptions that lead to disputes about what work is included and which materials are owner-provided.
  • Omitting permit responsibilities or timelines, which can delay work and increase costs when rework is required.
  • Failing to require proof of insurance and additional insured status, leaving owners exposed to third-party claims.
  • Using verbal change orders without written confirmation, producing payment disagreements and scope creep.

Practical risks and contractual penalties

Contractor Liability: Third-party claims exposure
Late Payment: Interest or collection costs
Mechanic's Lien: Potential filing against property
Permit Violations: Work stoppage or fines
Insurance Gaps: Claim denials or uncovered loss
Termination Disputes: Litigation or arbitration costs

Real-world examples and adaptations

Two practical scenarios illustrate how parties use the contract to manage scope, approvals, and electronic signatures.

Martin Properties

A midsize property manager used an online contract to coordinate seasonal beds and irrigation upgrades.

  • Signed electronically to speed approvals and document vendor insurance.
  • Result: streamlined renewals and a single, auditable record for project scope, change orders, and final acceptance.

Optica Ventures LLC

A commercial landlord required detailed exhibit attachments for landscape plans and irrigation specs.

  • Contractor provided permits and insurance certificates before mobilization.
  • Outcome: clearer dispute resolution, timely inspections, and reduced rework related to subsurface irrigation conflicts.

Key project milestones from contract to closeout

Track these sequential milestones so obligations and payments align with progress and inspections.

01

Contract Execution

Signed agreement executed and initial deposit received.

02

Mobilization

Contractor arrives on-site and mobilizes equipment.

03

Progress Inspection

Owner inspects and approves staged deliveries or installations.

04

Final Acceptance

Completion certification, final payment, and lien waivers exchanged.

Sample eSignature vendor comparison for contract execution

Platform choice affects cost, bulk-send capability, audit trails, and HIPAA support; signNow appears first for direct feature comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical tips for accurate and efficient contracts

Adopt clear templates and consistent procedures to reduce back-and-forth and preserve enforceability.

Standardize templates
Use a vetted contract template with required exhibits to reduce negotiation time and avoid omitted clauses.
Document changes
Require written, dated change orders and capture approvals in the same platform to prevent scope disputes.
Confirm authority
Verify signer authority and include authorization evidence for entities signing through representatives or managers.
Preserve records
Store signed PDFs and audit trails in a secure system with retention aligned to legal and tax requirements.

Frequently asked questions about landscaping contracts

Answers to common concerns about enforceability, signatures, notarization, and post-signature changes.


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