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Landscaping Services Contract

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LANDSCAPING CONTRACT

This Landscaping Contract (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

PLANTS

TREES TYPE SIZE QUANTITY AMOUNT
SHRUBS TYPE SIZE QUANTITY AMOUNT
FLOWERING PLANTS TYPE SIZE QUANTITY AMOUNT

MATERIAL

ITEM QUANTITY AMOUNT
Wood Chips
Peat Moss
Peat Humus
Soil
Mulch
Shredded Cypress
Sand
Fertilizer
Manure
Loam
Lime
Gravel
Clay
Bark
Landscape Fabric
Stone
Brick
Wood
Other

LAWN MATERIAL

ITEM SQUARE FEET AMOUNT
Sod
Seed

LABOR

TASK AMOUNT
Design/Planning
Grading
Soil Preparation
Planting
Mulching
Edging and Borders
Pruning
Fertilizing
Sodding
Seeding
Mowing
Thatching
Aeration
Weed Control
Brick
Stone Walls
Stairs
Terracing
Walkways
Patios
Install Pond
Install Water Fountain
Sprinkler
Drainage
Stump Removal/Grinding
Rototilling
Spring/Fall Cleanup
Other

TOTAL EQUIPMENT

TOTAL

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. RIGHT TO CURE: Contractor shall have the right to cure a defect before Owner may file any action in court against Contractor. See the “Notice of Potential Claims Must be Provided within One Year” attached hereto and made a part of this Contract.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Alaska.

14. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within from the date hereof. All said defects arising after and defects in material are not warranted by Contractor. Contractor warrants that newly installed plants will survive for after date of installation, or Contractor will replace at no charge.

Contractor may elect not to replace plant materials based upon a determination that plants have died as a result of extreme weather conditions, a lack of watering or the negligence of others. Plants installed under warranty that show some leaf damage at the end of warranty period, yet are still living, are not to be replaced. Rather, Contractor will assess the damage and may have to change the planting mix at no charge to the customer. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials. Contractor not responsible for damage due to acts of God.

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

NOTICE OF POTENTIAL CLAIMS MUST BE PROVIDED WITHIN ONE YEAR

ALASKA LAW AT AS 09.45.881-09.45.899 CONTAINS IMPORTANT REQUIREMENTS THAT YOU MUST FOLLOW BEFORE YOU MAY FILE A COURT ACTION FOR DEFECTIVE DESIGN, CONSTRUCTION, OR REMODELING AGAINST THE DESIGNER, BUILDER OR REMODELER OF YOUR HOME. WITHIN ONE YEAR OF THE DISCOVERY OF A DESIGN, CONSTRUCTION, OR REMODELING DEFECT, BEFORE YOU FILE A COURT ACTION, YOU MUST DELIVER TO THE DESIGNER, BUILDER OR REMODELER A WRITTEN NOTICE OF ANY DESIGN, CONSTRUCTION, OR REMODELING CONDITIONS YOU ALLEGE ARE DEFECTIVE IN ORDER TO PROVIDE YOUR DESIGNER, BUILDER, OR REMODELER WITH THE OPPORTUNITY TO MAKE AN OFFER TO REPAIR OR PAY FOR THE DEFECTS.

YOU ARE NOT OBLIGATED TO ACCEPT ANY OFFER MADE BY THE DESIGNER, BUILDER OR REMODER. THERE ARE STRICT DEADLINES AND PROCEDURES UNDER STATE LAW, AND FAILURE TO FOLLOW THEM MAY AFFECT YOUR RIGHT TO FILE A COURT ACTION. ALASKA LAW AT AS 09.45.895 CONTAINS LIMITATIONS TO THE AMOUNT OF DAMAGES THAT MAY BE RECOVERED IN A COURT ACTION FOR DEFECTIVE DESIGN, CONSTRUCTION OR REMODELING.

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What a Landscaping Services Contract Covers

A Landscaping Services Contract is a written agreement between a property owner and a landscape contractor that defines the scope of work, deliverables, timing, payment terms, responsibilities, insurance and warranty commitments. It establishes pricing, schedules, site access, change-order procedures and dispute resolution so both parties have a clear basis for performance. Properly drafted contracts reduce misunderstandings, support permit or lien processes, and provide evidence for insurance or warranty claims. This document type is commonly used for maintenance, installation, seasonal services and one-off projects.

Why a Clear Contract Matters for Landscaping Projects

A written Landscaping Services Contract protects both parties by allocating risk, documenting expectations, and creating enforceable payment and warranty terms; electronic execution is generally valid under ESIGN (15 U.S.C. ch. 96, 2000) and UETA where adopted.

Why a Clear Contract Matters for Landscaping Projects

Who Typically Uses a Landscaping Services Contract

Common users include residential property owners, commercial property managers and landscape service providers who need clear scopes, payment schedules, and liability protections.

  • Residential property owners seeking regular maintenance or a one-time installation who want defined pricing and timelines.
  • Commercial property managers coordinating multi-site programs or seasonal contracts with performance benchmarks and insurance requirements.
  • Landscape contractors and subcontractors documenting scope, materials, change orders and lien waiver procedures for payment protection.

Authorized Signers for a Landscaping Services Contract

Property Owner

An individual or authorized representative of an entity with legal authority to bind the property (owner, corporate officer, or property manager with written authorization). Verify signatory authority to avoid disputes or later challenges to enforceability.

Contractor

An authorized company officer or designated project manager representing the landscaping firm. The signer should be listed with company name, title, and contact information; subcontractors should be named where they perform contracted tasks.

Essential Fields the Contract Must Include

Effective Date: MM/DD/YYYY
Parties: Full legal names
Scope of Work: Deliverables and tasks
Payment Terms: Price and schedule
Insurance & Licenses: Policy types and numbers
Termination: Notice and cure periods

Core Clauses to Include in the Landscaping Services Contract

A professional contract combines operational detail with legal protections; include clauses that clarify expectations, allocate risk, and provide remedy paths for nonperformance.

Scope and Specifications

Describe tasks, quantities, materials, plant sizes, and grade work. Attach drawings, product lists, and measurable acceptance criteria to avoid disputes over quality.

Schedule and Milestones

Set start and completion dates, weather delay policies, and milestone inspections. Tie payments to completed milestones to align incentives and cash flow.

Payment and Change Orders

State total price, deposit, invoicing cycles, late fees, retainage and a clear change-order process requiring written approval before extra work is billed.

Insurance and Liability

Require contractor general liability, workers' compensation and additional insured endorsements where applicable; specify minimum limits and provide certificate requirements.

Warranties and Maintenance

List warranty periods for plantings, installations, and workmanship; define maintenance obligations, remedy timelines and replacement criteria for failed plants.

Dispute Resolution

State governing law, venue, and preferred dispute mechanisms (mediation, arbitration, or litigation); include attorney-fee allocation if negotiated.

Step-by-Step: Complete and Execute the Contract

Follow these steps to prepare, review and execute a Landscaping Services Contract in a clear, legally sound order.

  • 01
    1. Gather information: Collect site plans, permits, licenses and contact details.
  • 02
    2. Define scope: Write measurable deliverables and attach specifications.
  • 03
    3. Agree payment: Set deposit, invoicing schedule and final payment terms.
  • 04
    4. Sign and store: Execute signatures and retain a complete copy.

Configuring an Online Signing Workflow

When moving the contract online, set authentication, field rules and retention to match your compliance and operational needs.

Field Configuration
Signature Authentication Email link plus optional SMS code
Conditional Fields Show payment fields only if deposit selected
Auto-Reminders Send reminders 3 and 7 days before due
Storage Format Store signed PDF/A with audit trail

Digital Signing and File Format Requirements

Select a platform that supports common formats, secure authentication and audit trails to ensure enforceability and compliance.

  • File formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Security: TLS in transit, AES-256 at rest

How eSignature Vendors Compare for Landscaping Contracts

Basic vendor capabilities and pricing models affect cost, volume limits and compliance options for executing landscaping contracts digitally; signNow appears first for comparison consistency.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical Tips for Accurate, Enforceable Contracts

Use clear language, measurable acceptance criteria, and digital controls to reduce disputes and speed execution.

Standardized Templates
Use a tested template and populate project-specific attachments to ensure consistency and reduce drafting errors across projects.
Clear Change Orders
Require written approvals for changes with updated pricing and schedule adjustments to avoid scope disputes and unpaid work.
Insurance Verification
Obtain certificates of insurance and additional insured endorsements before work begins to protect against third-party claims.
Audit Trail
Capture signed PDF with detailed audit log (timestamps, IP, authentication) to support enforceability under ESIGN/UETA.

Common Preparation Mistakes and How They Cause Delays

  • Ambiguous scope language that omits exact quantities or plant sizes, causing later disputes and change orders.
  • Missing insurance or license details leading to work stoppage or withheld payments pending documentation.
  • Vague payment terms that lack deposit amounts or milestone triggers, resulting in delayed invoicing and collections.
  • Failing to attach specifications or site plans so acceptance criteria are undefined and punch-list disputes arise.

Potential Legal and Financial Risks if the Contract Is Incorrect

Mechanic's Liens: Risk if invoices unpaid
Permit Violations: Fines or stop-work orders
Insurance Gaps: Coverage denial on claims
Warranty Disputes: Replacement costs and claims
Breach Claims: Damages and legal fees
Tax Reporting: Incorrect 1099 reporting risk

Where to Send or File the Executed Contract

After execution, route copies to stakeholder systems and retain an archival copy for compliance and operational needs.

  • Client Copy: Email signed PDF to owner and project manager
  • Permitting Office: Submit contracts with permit applications when required
  • Accounting: Forward invoice schedule and signed contract
  • Project File: Archive signed PDF with drawings and change orders

Example Use Cases from the Field

Practical examples show how clauses and workflows are applied across residential and commercial projects.

Residential Installation

A homeowner contract specified plant species and irrigation layout

  • Change-order clause handled extra grading
  • The clear acceptance criteria avoided a warranty dispute and expedited final payment.

Commercial Maintenance Program

A property manager used a master service agreement for multiple sites

  • Bulk-send renewal notices automated seasonal updates
  • Standardized insurance and SLA terms simplified vendor onboarding and reduced administrative time.

Frequently Asked Questions About Landscaping Services Contracts

Answers to common questions about enforceability, e-signatures, notarization, amendments and dispute options for landscaping contracts.


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