Law Enforcement Police Letter

LAW ENFORCEMENT POLICE LETTER

Date:

Incident Date:   Officer:   Badge #:

Recitals (Whereas)

WHEREAS, the Police Agency identified above is a duly constituted law enforcement entity authorized to investigate incidents, prepare reports, and provide certified documentation of events and investigative findings; and

WHEREAS, the Recipient requests a formal letter or agreement documenting specified services, records, or cooperation from the Agency and agrees to the terms of engagement set forth herein; and

WHEREAS, the parties desire to set forth the scope, obligations, payment, confidentiality, and governing law applicable to the provision of services, records, and certifications described below.

Scope of Work

The Agency shall provide the services and deliverables set forth below. Such services shall include preparation and delivery of certified letters, copies of reports, factual statements, attendance at meetings as reasonably requested, and other investigative or administrative actions expressly described in this section.

Payment Terms

In consideration for the services described above, the Recipient shall pay the Agency the amounts and on the schedule set forth below. All fees are non-refundable except as expressly provided in this agreement.

All undisputed amounts not paid by the due date shall accrue interest as specified above and the Recipient shall be responsible for any reasonable collection costs and attorneys' fees incurred by the Agency to obtain payment.

Term and Termination

This Agreement shall commence on and shall continue in effect until unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon written notice to the other party delivered not less than days prior to the effective termination date. Either party may terminate immediately for material breach if such breach remains uncured for a period of thirty (30) days following written notice of breach.

Confidentiality

Each party acknowledges that it may receive Confidential Information of the other party. "Confidential Information" means information that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. The receiving party shall: (a) hold Confidential Information in strict confidence; (b) not disclose Confidential Information to any third party except as required by law or as authorized in writing; and (c) use Confidential Information solely to perform its obligations under this Agreement.

Notwithstanding the foregoing, Confidential Information shall not include information that: (i) is or becomes generally available to the public other than as a result of a breach of this Agreement; (ii) was lawfully obtained by the receiving party without restriction; or (iii) is independently developed by the receiving party without use of the disclosing party's Confidential Information. If disclosure is required by law or valid legal process, the receiving party shall, to the extent permitted by law, give prompt written notice to the disclosing party to allow for a protective order or other appropriate remedy.

Certification of Records and Statements

To the best of the Agency's knowledge at the time of issuance, the statements, reports, and certifications provided under this Agreement shall accurately reflect the Agency's records and findings. The Agency does not warrant outcome of any related administrative or judicial proceeding. The Recipient acknowledges that certain records may be redacted or withheld pursuant to law or departmental policy.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of law principles. Venue for any dispute arising under this Agreement shall be in the state or federal courts located in the same state unless otherwise mutually agreed in writing.

Entire Agreement

This document, together with any attachments and referenced statements, constitutes the entire agreement between the parties regarding the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

The parties below represent and warrant that they are authorized to execute this Agreement on behalf of the respective entities identified and that their execution binds the respective entity to the terms herein.

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