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Lead-Based Paint Disclosure Notice

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LEAD-BASED PAINT DISCLOSURE NOTICE

RECITALS

WHEREAS, Seller/Owner represents that the residential property identified below was constructed in a year when lead-based paint may have been used in residential construction; and

WHEREAS, federal law requires disclosure of known information on lead-based paint and lead-based paint hazards, and requires that potential purchasers or tenants be provided certain information prior to lease or sale; and

WHEREAS, Seller/Owner and Buyer/Tenant wish to document disclosure, any available records and reports, and the provision of the lead hazard information pamphlet, together with the parties' acknowledgments and signatures.

PROPERTY INFORMATION

PARTIES

Seller/Owner:

Buyer/Tenant:

Real Estate Agent or Property Manager:

DISCLOSURE OF KNOWN INFORMATION

The following describes known information concerning lead-based paint and/or lead-based paint hazards in the property identified above. Seller/Owner must mark the appropriate box and provide details if applicable.

Known Presence of Lead-Based Paint and/or Lead-Based Paint Hazards:

RECORDS AND REPORTS

Records and reports available to Seller/Owner pertaining to lead-based paint and/or lead-based paint hazards:

LEAD HAZARD INFORMATION PAMPHLET

Seller/Owner has provided the Buyer/Tenant with the federally required lead hazard information pamphlet:

Date pamphlet provided:

BUYER/TENANT ACKNOWLEDGMENTS AND RIGHTS

Buyer/Tenant acknowledges receipt of the information checked above and the lead hazard information pamphlet:

Buyer/Tenant's opportunity to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards prior to purchase or lease:

If inspection opportunity is accepted, Buyer/Tenant may obtain a risk assessment or inspection at Buyer's/Tenant's expense within the agreed inspection period set forth by the parties.

Buyer/Tenant may waive the opportunity to conduct an inspection by checking the box below:

ADDITIONAL INFORMATION

GOVERNING LAW; CERTIFICATION

This Disclosure Notice shall be governed by and construed in accordance with the laws of the state in which the property is located. The parties certify that the statements contained in this Disclosure Notice are true and accurate to the best of their knowledge as of the dates indicated next to their signatures. Seller/Owner agrees to disclose any additional information that becomes known prior to closing or occupancy.

Entire Agreement: This Disclosure Notice constitutes the entire lead-based paint disclosure between the parties concerning the property identified above and supersedes any prior written or oral statements or representations regarding lead-based paint and lead-based paint hazards.

Seller/Owner:

By:

Date:

Buyer/Tenant:

By:

Date:

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What the Lead-Based Paint Disclosure Notice Is

The Lead-Based Paint Disclosure Notice documents whether a residential property built before 1978 may contain lead-based paint and confirms delivery of the federally required pamphlet on lead hazards. It is a consumer protection disclosure used in sales and most lease transactions for pre-1978 housing, and it records known lead-based paint information, any available inspection or testing reports, and whether buyers or tenants received the EPA/HUD pamphlet.

Why this disclosure matters for real estate transactions

Providing the notice meets a federal disclosure requirement, documents risk transfer between parties, and protects sellers and landlords by creating a written record of what was disclosed before closing or move-in.

Why this disclosure matters for real estate transactions

Who typically completes and receives the notice

Keep a dated copy in the transaction file and confirm delivery in escrow or the lease record to reduce future liability.

  • Sellers and listing agents who must disclose known lead hazards before sale
  • Landlords and property managers giving leases for pre-1978 residential units
  • Buyers, renters, and their agents reviewing property condition and disclosures

Core elements included in a professional disclosure notice

A complete Lead-Based Paint Disclosure Notice combines factual statements, attachments, acknowledgements, and signature blocks so the disclosure is defensible and easily retained.

Property Details

Property address, year built, unit identifiers, and parcel or suite information to ensure the disclosure applies to the correct dwelling.

Known Conditions

Clear statement whether the seller/landlord knows of paint hazards, prior remediation, or test reports, including dates and report custodians.

Inspection Reports

Space to attach or list any lead inspection or risk assessment reports, with provider name and report date for traceability.

Pamphlet Acknowledgement

Confirmation that the EPA/HUD pamphlet Protect Your Family From Lead in Your Home was provided to the buyer or tenant.

Buyer/Tenant Rights

Optional buyer/tenant right-to-inspect clause and timeframe to conduct a lead-based paint inspection before closing or move-in.

Signature Section

Signature lines for seller/landlord and buyer/tenant, with dates and printed names; space for agent acknowledgements if applicable.

Step-by-step: complete and exchange the notice

Follow these sequential steps to prepare, deliver, and retain the disclosure for a typical sale or lease.

  • 01
    Prepare the form: Enter property and known lead information accurately.
  • 02
    Attach reports: Append any inspection or abatement documentation.
  • 03
    Deliver pamphlet: Provide the EPA/HUD lead pamphlet and note the delivery date.
  • 04
    Obtain signatures: Have seller/landlord and buyer/tenant sign and retain copies.

Typical document flow and recordkeeping steps

This sequence shows how the notice moves through a sales or leasing workflow and where to store the record.

  • Draft: Populate fields and attach reports before listing or lease offer.
  • Share: Provide the notice and pamphlet to buyer/tenant promptly.
  • Sign: Capture signatures and signature timestamps for proof.
  • Store: Keep a copy in escrow or tenant file for retention period.

Configuring an online workflow for consistent disclosures

Use a standardized template and automated routing to ensure every transaction includes the required disclosure and attachments.

Template fields Pre-fill property and seller fields to reduce manual errors.
Attachment rule Require upload of inspection reports before routing to next signer.
Signer order Set seller/landlord first, then buyer/tenant; agent copy optional.
Authentication Use email plus optional SMS code for signer identity verification.
Retention Automatically save signed copy to transaction folder or cloud storage.

Digital delivery and e-signature considerations

Ensure the solution you use documents intent and consent in accordance with ESIGN and UETA, stores tamper-evident copies, and permits export for audits or litigation.

  • File formats: PDF and DOCX supported
  • Audit trail: IP, timestamp, and action log
  • Integrations: CRM and cloud storage

Comparison: signNow and common eSignature vendors for disclosure workflows

The table compares starting price and a few feature criteria relevant to high-volume disclosure and recordkeeping workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Immediate risks of failing to provide or document the disclosure

Civil Liability: Damages claims possible
Contract Rescission: Buyers may rescind
Administrative Fines: Agency penalties possible
Tenant Remedies: Lease termination risk
Litigation Costs: Legal fees and defense
Reputation Harm: Business impact

Common mistakes when preparing the disclosure

  • Failing to provide the EPA/HUD pamphlet or to note its delivery date, which undermines proof of required disclosure and consumer notice.
  • Using incomplete property identifiers or wrong unit numbers so the disclosure does not match the recorded transaction or lease file.
  • Not attaching available inspection or abatement reports, leaving readers without supporting evidence and increasing dispute risk.
  • Accepting unsigned or undated disclosures, or using initials where full signature and date are required for enforceability.

Security and compliance features to look for when storing disclosures

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Comprehensive IP/timestamp logs
Certifications: SOC 2 Type II; ISO 27001
HIPAA Support: BAA available where PHI is present
ESIGN / UETA: Compliant with U.S. e-signature law
Accessibility: WCAG 2.0 Level AA support

Practical tips to reduce errors and disputes

Adopt consistent templates, require attachments, and verify signer identity to create a stronger record and reduce follow-up inquiries.

Use a standardized template
Standard templates ensure every required element is captured and reduce the risk of omission across agents and property managers.
Require attachments when available
Attach inspection or remediation reports to provide evidence and reduce future disputes; make attachments mandatory in the workflow.
Document pamphlet delivery
Record when and how the EPA/HUD pamphlet was provided and keep a signed acknowledgement to demonstrate compliance.
Retain tamper-evident copies
Store signed PDFs with an audit trail in secure cloud storage to preserve admissible records for the retention period.

Timing and deadlines relevant to disclosures

Provide the notice and pamphlet before the buyer executes a purchase agreement or before a tenant signs a lease; document the delivery date.

Pre-Contract Delivery:

Deliver disclosure prior to lease signing or contract execution

Inspection Window:

Allow the buyer/tenant any agreed inspection timeframe

Recording:

Keep a dated copy in escrow or tenant file

Dispute Period:

Timely disclosure reduces risk of rescission claims

Retention Start:

Retention begins on closing or lease start date

Frequently asked questions about the Lead-Based Paint Disclosure Notice

Answers to common questions about when the notice is required, acceptable signature methods, and how to correct errors in a disclosure.


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