Is the addendum required?

If the dwelling was built before 1978, federal rules require disclosure of known information and delivery of the EPA/HUD pamphlet prior to lease execution.

Can it be signed electronically?

Yes. Electronic signatures satisfy ESIGN and UETA where permitted; capture intent, attribution, consent, and retention to meet legal-validity tests.

Not typically for the lead addendum itself; notarization is rarely required but state or transaction contexts may impose different rules.

What records must I keep?

Retain the signed addendum for the lease term plus at least three years; follow federal and state retention requirements and HIPAA if healthcare records are involved.

What if I don’t know the building year?

Research public records or property tax files; if unknown, state 'unknown' and document your due diligence in attempting to verify the year.

Who enforces compliance?

Federal EPA/HUD and relevant state housing or consumer protection agencies enforce lead disclosure rules; private tenant claims may also arise for nondisclosure.

Electronic Signature
Templates
Real estate
Lead Based Rental Addendum

Lead Based Rental Addendum

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEAD-BASED PAINT RENTAL ADDENDUM

This Lead-Based Paint Rental Addendum (the Addendum) is attached to and made a part of the Lease or Rental Agreement dated for the residential premises identified below. Capitalized terms used but not defined herein shall have the meanings given in the Lease.

Property Identification

Property Address:

Unit/Apartment No.: Parcel / APN:

Legal Description

Parties

Landlord / Agent Name Landlord Contact (address, phone, email) Tenant Name(s) Tenant Contact (phone, email)

Disclosure of Known Lead-Based Paint and/or Lead-Based Paint Hazards

The undersigned Landlord makes the following representation regarding lead-based paint and/or lead-based paint hazards, to the best of Landlord's actual knowledge:

Known presence of lead-based paint and/or lead-based paint hazards: Yes No

If Yes, describe locations, type of hazard, and dates of any known remediation or abatement

Records and Reports

The following records and reports pertaining to lead-based paint or lead-based paint hazards are available to Tenant:

Paint inspection report Risk assessment report Lead abatement or hazard reduction report No records or reports available to Landlord If any reports are available, identify them and indicate where copies are kept or attached

Tenant Acknowledgment and Receipt of Information

Tenant acknowledges receipt of the following information as required under federal law:

Receipt of lead hazard information pamphlet Pamphlet not provided (explain below)

Date pamphlet provided to Tenant:

If pamphlet was not provided, explain reason

Opportunity to Conduct a Risk Assessment or Inspection

Tenant is advised that Tenant has the right to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards prior to lease signing. Tenant elects to:

Exercise the right to inspect Decline the right to inspect

If Tenant elects to inspect, Tenant must complete such inspection by:

Lead Hazard Control; Access for Abatement and Repairs

If a lead hazard is discovered or if abatement or interim controls are required, Landlord will provide Tenant with written notice of the planned work and the anticipated schedule. Landlord and Tenant agree that Landlord and Landlord's agents, contractors, or representatives may enter the Premises to perform abatement, interim controls, or necessary repairs related to lead hazards following reasonable notice and in accordance with applicable laws and safety protocols.

Tenant agrees to follow any reasonable instructions intended to reduce the risk of exposure to lead-based paint hazards and to cooperate with temporary relocations if required by health or safety protocols during abatement or major remediation work.

Default, Indemnity and Remedies

A material breach of the obligations in this Addendum shall constitute a material breach of the Lease. Each party shall indemnify, defend and hold harmless the other party from claims, liabilities, and expenses (including reasonable attorneys' fees) arising from that party's failure to comply with the disclosure, notice, or hazard-control obligations described in this Addendum, except to the extent caused by the other party's negligence or willful misconduct.

Integration; Governing Law; Severability

This Addendum is incorporated into and made part of the Lease. To the extent there is a conflict between the Lease and this Addendum, this Addendum shall control. This Addendum shall be governed by and construed in accordance with the laws of the state in which the Property is located. If any provision of this Addendum is held invalid, the remaining provisions shall remain in full force and effect.

Acknowledgment and Signatures

By signing below, Landlord and Tenant acknowledge that they have read and understood the information contained in this Addendum, that the representations made herein are true and correct to the best of their knowledge, and that this Addendum is binding upon execution by the parties.

Landlord (Print Name):

By:

Date:

Tenant (Print Name):

By:

Date:

What the Lead Based Rental Addendum Covers

A Lead Based Rental Addendum is a written disclosure and acknowledgement attached to a lease or rental agreement for housing built before 1978. It documents the presence or unknown status of lead-based paint hazards, provides federal- and state-required consumer information, and confirms delivery of the EPA/HUD pamphlet on lead safety. The addendum supplements the lease by creating a clear record that tenants received required disclosures before lease execution and helps landlords meet obligations under federal lead disclosure rules and applicable state law.

Why this Addendum Matters for Landlords and Tenants

The Lead Based Rental Addendum ensures legal compliance with federal lead disclosure obligations for housing constructed before 1978, documents tenant receipt of safety information, and reduces dispute risk by creating a dated, signed record.

Who Commonly Completes the Lead Based Rental Addendum

The form is used by landlords, property managers, leasing agents, and tenants whenever a rental unit may have lead-based paint exposure risk.

Independent landlords who rent pre-1978 housing and must meet federal disclosure requirements
Property management companies processing multiple leases across units and buildings
Tenants signing leases who need written confirmation of disclosures and safety information

Proper completion protects landlords from enforcement risk and gives tenants written evidence of the disclosure and informational materials they received.

Primary Signers and Roles

Landlord / Manager

Owner, agent, or property manager who completes and signs the addendum to certify disclosure and delivery of the EPA/HUD lead pamphlet; responsible for retaining copies for compliance and tenant records.

Tenant / Resident

Adult tenant or authorized lessee who signs to acknowledge receipt of required disclosures and informational materials; signature documents informed consent and helps limit later disputes.

Essential Information to Include

Property Address: Include full street address.

Construction Year: Enter the year the building was constructed.

Disclosure Statement: State known or unknown lead status.

EPA/HUD Pamphlet: Note pamphlet delivery.

Signer Names: Full legal names of all signers.

Signature Dates: MM/DD/YYYY format for each signature.

Common Preparation Errors to Avoid

Waiting to provide the lead pamphlet until after lease execution instead of before or at signing, which can violate disclosure timing requirements and create enforceability concerns.
Using incomplete property information or omitting the construction year, which can make it impossible to verify whether the federal disclosure rule applies to the unit.
Accepting initials in place of a signature where the addendum requires full signed acknowledgment, leaving the document open to challenge in a dispute.
Failing to retain a signed copy for the recommended retention period, hindering defense against regulatory inquiries or tenant claims.

Penalties and Legal Risks of Incorrect Disclosure

Civil Liability: Potential tenant claims and damages.

Regulatory Action: State or federal enforcement risk.

Contract Vulnerability: Lease terms may be challenged.

Delayed Transactions: Escrow or rental start may be postponed.

Loss of Defenses: Lack of proof of disclosure reduces landlord defenses.

Recordkeeping Penalties: Failing to retain documents can aggravate penalties.

Quick Steps to Complete the Addendum

Follow these steps to prepare, present, and retain a compliant Lead Based Rental Addendum prior to lease signing.

01

Confirm applicability: Check if the building was built before 1978.
02

Provide information: Give EPA/HUD pamphlet and disclosure before signing.
03

Collect signatures: Have landlord and tenant sign and date.
04

Retain copies: Keep a signed copy in landlord records.

How to Set Up an Online Completion Workflow

Configure a simple digital workflow to collect disclosures, distribute the EPA/HUD pamphlet, and capture signed acknowledgements.

Field	Configuration
Upload Document	Use PDF or DOCX; enable text fields
Add Disclosure	Place a required checkbox for pamphlet receipt
Attach Pamphlet	Upload EPA/HUD pamphlet as link or file
Signer Authentication	Choose email or SMS code authentication

Where Signed Copies Should Be Sent and Stored

After signatures are collected, follow standard distribution to ensure tenant receipt and landlord retention for compliance checks.

Provide Tenant Copy: Deliver a signed copy to the tenant for their records immediately.
Landlord Records: Store a signed master copy with the property file or lease ledger.
Escrow or Closing: For sales, include the addendum in escrow documentation when required.
Local Agencies: Provide upon request to housing authorities or inspectors.

Technical Requirements for eSigning and eSubmission

Use a signing platform that supports secure PDF handling, audit trails, and integrations with common property-management systems.

Integrations: Salesforce, NetSuite, Procore supported
File Formats: PDF, DOCX, HTML accepted
Authentication: Email or SMS codes available

Timing Rules and When to Deliver the Addendum

Observe timing rules carefully: the addendum and EPA/HUD informational pamphlet must be delivered before lease execution for applicable units.

Delivery Before Lease:

Provide disclosure and pamphlet before lease is signed.

Acknowledgement Date:

Record signer dates in MM/DD/YYYY format.

Renewals:

Repeat disclosure at renewal if state law requires.

Sales Transaction:

Provide updated disclosure during property sale escrow.

Inspection Requests:

Produce signed addendum upon official inspection request.

Real-World Examples of Use

Practical examples illustrate how property operators and managers document lead disclosures and maintain records in everyday workflows.

Martin Properties (Founder)

Property manager converted paper addenda to a digital process to capture signatures remotely and store records securely.

Reduced turnaround and improved compliance tracking.
"I can process and execute all of these documents online with 100% compliance and built-in security," said Tim Martin, Founder of Martin Properties.

Optica Ventures (COO)

A small portfolio firm standardized the addendum as a lease exhibit across properties to ensure consistency and reduce omissions.

Centralized files aided audits and tenant requests.
Brian Fitzgibbons, COO of Optica Ventures LLC, noted the interface is simple and easy to use for teams and customers.

Practical Tips for Accurate and Efficient Completion

Follow these practical practices to reduce errors, speed execution, and maintain defensible records for the Lead Based Rental Addendum.

Provide Pamphlet Early

Always deliver the EPA/HUD lead pamphlet before or at the time the tenant signs the lease to satisfy federal timing requirements and reduce later disputes.

Use Clear Language

Avoid ambiguous terms about lead status; state whether lead is known, presumed, or unknown and include relevant dates and inspection results if available.

Keep Signed Copies

Store a signed PDF and a printed copy in the property file. Ensure access controls and an audit trail to show when and by whom the document was signed.

Periodic Review

Review addendum templates annually and update them for state law changes or new HUD/EPA guidance to preserve compliance.

eSignature Pricing and Feature Comparison for Addendum Workflows

A quick vendor comparison focused on common eSignature plan criteria—placing signNow first per platform comparisons. Verify vendor details with each provider for the latest plan specifics.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/yr	No cap	No cap	No cap

Frequently Asked Questions About the Addendum

Answers to common practical and compliance questions landlord and tenant users ask when preparing or signing the Lead Based Rental Addendum.

Need help? Contact support

Is the addendum required?
If the dwelling was built before 1978, federal rules require disclosure of known information and delivery of the EPA/HUD pamphlet prior to lease execution.
Can it be signed electronically?
Yes. Electronic signatures satisfy ESIGN and UETA where permitted; capture intent, attribution, consent, and retention to meet legal-validity tests.
Do I need a notary?
Not typically for the lead addendum itself; notarization is rarely required but state or transaction contexts may impose different rules.
What records must I keep?
Retain the signed addendum for the lease term plus at least three years; follow federal and state retention requirements and HIPAA if healthcare records are involved.
What if I don’t know the building year?
Research public records or property tax files; if unknown, state 'unknown' and document your due diligence in attempting to verify the year.
Who enforces compliance?
Federal EPA/HUD and relevant state housing or consumer protection agencies enforce lead disclosure rules; private tenant claims may also arise for nondisclosure.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now