Is the brochure required for all properties?

If the property was built before 1978, federal rules generally require delivery of the HUD/EPA brochure and any known inspection records before a buyer signs or a tenant signs a lease.

Can the brochure be delivered electronically?

Yes. Electronic delivery and e-signatures are acceptable when they meet ESIGN and UETA requirements for intent, consent, attribution, and record retention (15 U.S.C. ch. 96; UETA).

What proof should I keep after delivery?

Retain the signed acknowledgement with timestamp, signer contact info, and any attached inspection records. Electronic platforms that record IP, email, and audit trails provide stronger evidence.

Do I need a notary or witness for the acknowledgement?

A notary is not generally required for the brochure acknowledgement. Specific state or transaction types may impose different requirements; consult counsel for edge cases.

How long must I retain the signed brochure?

Retain for at least three years aligned with common recordkeeping practices; some industries and states require longer retention. Verify with local counsel or regulators.

What if a recipient refuses to sign?

Document delivery attempts and recipient refusal in writing. Keep copies of the brochure sent, delivery receipts, and any correspondence to demonstrate good-faith disclosure efforts.

Electronic Signature
Templates
Real estate
Lead Paint Disclosure Brochure

Lead Paint Disclosure Brochure

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEAD PAINT DISCLOSURE BROCHURE

Property Identification

Property Address Parcel / APN Number Year Built

Year constructed:

Legal Description

Parties

Seller / Lessor

Full legal name Mailing Address

Telephone

Email

Buyer / Lessee

Full legal name Mailing Address

Telephone

Email

Seller's Lead-Based Paint / Hazard Disclosure

Seller affirms the following concerning the presence of lead-based paint and/or lead-based paint hazards in the dwelling located at the Property Address identified above:

Known presence of lead-based paint and/or hazards: Yes No Unknown

If yes or unknown, describe known information, locations, and dates of any tests or remediation

Seller has provided to Buyer all records and reports available to Seller concerning lead-based paint or lead-based paint hazards for the property: Records/reports provided No records or reports available

If records/reports provided, identify documents or summarize findings

Buyer Acknowledgement and Opportunity to Inspect

Buyer acknowledges receipt of the Lead Paint Disclosure Brochure and the information provided by Seller, and hereby acknowledges the following:

Buyer has been given a period of time prior to purchase to conduct a risk assessment or inspection for lead-based paint and/or hazards: Buyer was given opportunity No inspection opportunity given

If an inspection or risk assessment was performed, provide inspector name, date and summary of results

Acknowledgements and Certifications

Seller certifies, to Seller's knowledge, that the information provided in this disclosure is true and complete. Seller further certifies that Seller has not knowingly withheld any information concerning lead-based paint or lead-based paint hazards in the property.

Buyer acknowledges receipt of the brochure and the seller's disclosures, and understands the hazards associated with lead-based paint exposure. Buyer further acknowledges the opportunity to receive and review available records and reports and to conduct inspections prior to purchase.

Warning Statement

WARNING: Lead from paint, dust, and soil can pose health hazards if not properly managed or abated. Exposure to lead is particularly harmful to young children and pregnant women. Improper renovation, repair, or painting activities that disturb lead-based paint may increase exposure. Appropriate precautions must be taken to avoid lead contamination and injury.

Miscellaneous Provisions

This Disclosure is made as of the dates signed below and is intended to be incorporated into any purchase agreement for the property. The parties agree that the statements made herein are material to the transaction. This Disclosure does not limit any remedies available under applicable law for misrepresentation or fraud.

Governing Law: The interpretation and enforcement of this Disclosure shall be governed by the substantive laws of the state in which the property is located, without regard to conflict of law principles.

Signatures

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

What the Lead Paint Disclosure Brochure Is

The Lead Paint Disclosure Brochure is a federally mandated consumer information document used in most residential real estate transactions involving properties built before 1978. It explains the hazards of lead-based paint, safe handling practices, and rights of tenants and buyers. Under federal rules administered by the U.S. Environmental Protection Agency (EPA) and the U.S. Department of Housing and Urban Development (HUD), sellers and landlords must provide this brochure and any available lead inspection or maintenance records before lease or sale completion. The brochure supports informed decision-making and helps meet disclosure obligations.

Why the Brochure Matters for Compliance and Safety

Providing the Lead Paint Disclosure Brochure satisfies federal disclosure obligations for pre-1978 housing and documents that buyers or tenants received important health and safety information. It reduces legal risk by creating a record of disclosure and promotes occupant safety by summarizing lead exposure prevention steps.

Who Typically Prepares and Receives the Brochure

The brochure is used across the real estate transaction chain to document disclosure and transfer information to the occupant or purchaser.

Sellers and listing agents must provide the brochure to prospective buyers prior to contract signature.
Landlords and property managers must give the brochure to new tenants before lease execution when the property was built before 1978.
Buyers, tenants, and their agents receive the brochure as part of due diligence and to confirm awareness of lead hazards.

Retain proof of delivery (signed acknowledgement or electronic receipt) to demonstrate compliance and support later record requests.

Core Elements Included in a Professional Brochure Package

A complete Lead Paint Disclosure Brochure package includes standard client-facing text plus supporting records and acknowledgement fields to document delivery and consent.

Brochure Text

The official consumer-facing language describing lead hazards and prevention steps; use HUD/EPA-approved wording where required.

Property Details

Basic property address, construction year, and indicators whether the building likely contains lead-based paint.

Known Records

Summary and copies of any lead inspection, risk assessment, or maintenance records the seller/landlord possesses.

Acknowledgement

Signature and date fields for buyer/tenant and seller/landlord documenting delivery of the brochure.

Agent Declaration

Space for real estate agent contact details and statement confirming brochure delivery when an agent is involved.

Retention Note

Instructions on where to store the signed acknowledgement and related inspection records for compliance and future reference.

Required Information and Checklist Items

Property Address: Exact street address

Year Built: Construction year

Known Lead Records: Inspection or assessment present

Delivery Date: Date brochure provided

Signer Name: Printed name of recipient

Signature: Handwritten or electronic signature

Step-by-Step: Completing the Lead Paint Disclosure Brochure

Follow a clear sequence to ensure the brochure and acknowledgements are provided and recorded before lease or sale execution.

01

1. Confirm Year: Verify property built before 1978
02

2. Collect Records: Attach any inspection or risk assessment copies
03

3. Deliver Brochure: Give brochure to buyer/tenant prior to signing
04

4. Obtain Acknowledgement: Get signed receipt or e-signature for delivery

How to Customize and Complete the Brochure Online

Set up a simple digital workflow that attaches records, captures signatures, and stores acknowledgements in your file system.

Upload Document	Start with the HUD/EPA brochure PDF
Attach Records	Add lead inspection PDFs or notes
Add Fields	Place name, date, and signature fields
Authentication	Choose email or SMS signer verification
Storage	Save signed copies to cloud or local records

Where to Send or File the Completed Brochure

Decide routing based on role and recordkeeping rules; create copies for buyer/tenant, seller/landlord, and the transaction file.

Buyer/Tenant Copy: Deliver signed brochure to recipient
Seller/Landlord Copy: Keep a retained copy in property file
Agent File: Store in transaction management system
Inspection Attachments: Include with closing or lease documents

Distribution Options and Technical Considerations

Choose a delivery method that preserves a signed acknowledgement and an auditable trail.

Email with Attachment: Simple delivery; capture read receipts and attached signed PDF
Secure Link: Share a protected signing link with optional access code
In-Person Signing: Collect handwritten signature and scan to store

Ensure the chosen channel supports retention, audit trails, and any required signer authentication for legal defensibility.

Key Timing and Deadlines to Observe

Timing rules focus on when the brochure must be provided relative to contract or lease signing.

Before Contract:

Provide brochure before buyer signs purchase contract

Before Lease:

Provide brochure before tenant signs lease

Recordkeeping:

Retain signed acknowledgement during transaction lifecycle

Inspection Disclosure:

Include any lead inspection records at or before delivery

Follow-Up:

Document efforts to obtain recipient signature if initially refused

Common Mistakes to Avoid

Failing to confirm property construction year and incorrectly assuming disclosure not required
Not attaching available lead inspection or maintenance records when they exist
Accepting unsigned acknowledgements without evidence of delivery or consent
Using nonstandard brochure language that deviates from federally recommended text

Penalties and Legal Risks for Incorrect or Missing Disclosures

Civil Liability: Damages and legal costs

Contract Risk: Transaction rescission or closing delays

Regulatory Action: EPA or HUD enforcement

Tenant Claims: Health-related injury claims

Recordkeeping Failure: Evidence gaps in disputes

Reputational Harm: Loss of buyer/trust confidence

Real-World Examples of Brochure Use

These condensed scenarios show how the brochure is used in typical transactions.

Residential Sale

A seller discovered a 1970s construction date and provided the HUD/EPA brochure with a 2019 inspection attached

Buyer initials acknowledgement upon receipt
The signed copy was stored in the escrow file and reduced post-closing dispute risk by documenting prior notice and records.

Rental Onboarding

A landlord managing multiple older units emailed the brochure and an inspection summary to each incoming tenant

Tenants signed electronically with timestamp and IP recorded
The landlord retained signed acknowledgements in a central repository for the three-year retention period.

Tips for Accurate and Efficient Completion

Adopt consistent processes to minimize errors and preserve evidence of disclosure.

Use Official Brochure

Always use HUD/EPA-approved brochure text for properties subject to federal rules to avoid noncompliant language.

Attach Records

Include any lead inspections or risk assessments at the time of brochure delivery to provide full disclosure.

Capture Proof

Retain signed acknowledgements with timestamps and signer metadata to support compliance and dispute resolution.

Standardize Workflow

Use a template and digital process to reduce human error and speed transaction completion.

Authorized Signers and Responsible Parties

Seller / Landlord

The property owner or their authorized agent must provide the brochure and any known lead records. They are responsible for accurate disclosure and for keeping copies of acknowledgements in the transaction file.

Buyer / Tenant

The recipient should sign the acknowledgement to confirm receipt. Signature documents consent to disclosure delivery but do not waive rights to further inspection or remedies.

Key Transaction Milestones and When Disclosure Occurs

A milestone sequence clarifies when the brochure must be provided and how to document each step.

01

Pre-Contract Delivery

Brochure provided before buyer signs purchase contract

02

Pre-Lease Delivery

Brochure provided before tenant signs lease

03

Acknowledgement Captured

Signed receipt obtained and dated

04

Records Attached

Inspection or maintenance records included with the brochure

Comparison: eSignature Vendors for Delivering the Brochure

Platform selection affects authentication, audit trails, and cost. signNow appears first in this vendor comparison for common capability criteria.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Formats, Downloads, and Supporting Documents

After signing, store and export the brochure in standard formats and keep supporting documentation together.

PDF Archive

Save a signed, timestamped PDF/A copy of the brochure and acknowledgement for long-term archival and reproducibility.

Export Options

Make copies available in PDF or DOCX for recordkeeping and for attaching to closing or lease packets.

Supporting Documents

Include lead inspection reports, risk assessments, maintenance records, and agent declaration forms with the signed brochure.

Storage Locations

Retain copies in secure cloud storage and the transaction management system for audit access.

Frequently Asked Questions About the Lead Paint Disclosure Brochure

Answers to common questions about when the brochure is required, how to sign, and how long to keep records.

Need help? Contact support

Is the brochure required for all properties?
If the property was built before 1978, federal rules generally require delivery of the HUD/EPA brochure and any known inspection records before a buyer signs or a tenant signs a lease.
Can the brochure be delivered electronically?
Yes. Electronic delivery and e-signatures are acceptable when they meet ESIGN and UETA requirements for intent, consent, attribution, and record retention (15 U.S.C. ch. 96; UETA).
What proof should I keep after delivery?
Retain the signed acknowledgement with timestamp, signer contact info, and any attached inspection records. Electronic platforms that record IP, email, and audit trails provide stronger evidence.
Do I need a notary or witness for the acknowledgement?
A notary is not generally required for the brochure acknowledgement. Specific state or transaction types may impose different requirements; consult counsel for edge cases.
How long must I retain the signed brochure?
Retain for at least three years aligned with common recordkeeping practices; some industries and states require longer retention. Verify with local counsel or regulators.
What if a recipient refuses to sign?
Document delivery attempts and recipient refusal in writing. Keep copies of the brochure sent, delivery receipts, and any correspondence to demonstrate good-faith disclosure efforts.

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