Can the disclosure be signed electronically?

Yes. Electronic signatures are generally acceptable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; New York follows its ESRA framework. Ensure the eSignature platform captures intent, consent, attribution, and a retrievable record.

What if the seller does not know about lead paint?

If the seller lacks knowledge of lead paint, the disclosure should state that fact and include any available statements from prior inspections. Honest statements of unknown status are preferable to inaccurate assertions and reduce risk of misrepresentation claims.

Is there a fee to file the disclosure with government?

No federal filing fee is required for delivery of the Lead Paint Disclosure itself. Costs may arise for inspections, notary services, or attorney review depending on the transaction and jurisdiction.

How long must I keep disclosure records?

Retain signed disclosures and related inspection reports for at least three years after delivery as a practical minimum and per Title X/HUD guidance; verify longer state or program-specific retention obligations when applicable.

Does the disclosure apply to every property?

The federal disclosure rule covers most residential properties built before 1978; there are exemptions (e.g., certain housing built after 1978 or interim controls) so confirm applicability for each property.

What is the agent’s responsibility?

Agents should ensure the disclosure is prepared and delivered, document receipt of the pamphlet, and retain a signed copy in the transaction file to demonstrate compliance and reduce professional liability exposure.

Electronic Signature
Templates
Real estate
Lead Paint Disclosure for Real Estate

Lead Paint Disclosure for Real Estate

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEAD PAINT DISCLOSURE FOR REAL ESTATE

This Lead Paint Disclosure is provided in connection with the sale or transfer of residential real property as required by applicable federal and state law. The parties below disclose their knowledge and make the certifications set forth herein regarding the presence of lead-based paint and lead-based paint hazards relating to the Property identified below.

Parties

Seller Full Legal Name Seller Contact (Address, Phone, Email) Buyer Full Legal Name Buyer Contact (Address, Phone, Email)

Property Identification

Property Street Address Parcel / APN Number Legal Description

Disclosure of Presence of Lead-Based Paint and Lead-Based Paint Hazards

1. Property Construction Date: Was the residence constructed before 1978? Yes No

2. Seller's Knowledge of Lead-Based Paint or Lead Hazards: Seller knows of lead-based paint and/or lead-based paint hazards on the Property. Seller has no knowledge of lead-based paint and/or lead-based paint hazards on the Property.

If yes, describe locations, condition, and any known hazards

3. Records and Reports: Seller has provided Buyer with all available lead-based paint records and reports. Seller has not provided any lead-based paint records or reports.

List documents or reports provided (if any)

4. Renovation, Repair or Maintenance Activity Affecting Paint Surfaces: Yes No

If yes, describe nature and date(s) of work and contractor information

5. Previous Lead Hazard Control or Abatement: Yes No

If yes, describe scope, dates, and contractor/agency

Buyer Inspection Right and Acknowledgments

Buyer has the following opportunity regarding lead-based paint hazards:

Inspection Period: Buyer is entitled to a period to conduct a lead-based paint inspection or risk assessment. The inspection period shall be days from the Effective Date of any purchase agreement, ending on .

Buyer elects to: Conduct an inspection or risk assessment within the inspection period. Waive the inspection and accept the Property as disclosed.

6. Buyer acknowledges receipt of any available lead-based paint records and reports indicated above and of the lead hazard information pamphlet required by law. Buyer further acknowledges that Seller has complied with disclosure obligations to the best of Seller's knowledge.

Warning and Acknowledgement

WARNING: Lead is toxic if ingested or inhaled and can cause serious health problems. Exposure to lead can be particularly harmful to young children and pregnant women. Renovation, repair or painting activities that disturb lead-based paint can create hazardous lead dust.

The undersigned Seller certifies that, to Seller's best knowledge after reasonable inquiry, the information provided in this Disclosure is true and correct. Seller further certifies that Seller has disclosed any known lead-based paint hazards and provided any available records and reports pertaining to lead-based paint and lead-based paint hazards.

The undersigned Buyer acknowledges receipt of the information above and the opportunity to conduct a lead-based paint inspection or risk assessment as indicated. Buyer acknowledges that Buyer has read and understands the contents of this Disclosure.

Remedies, Governing Law, Entire Agreement

Remedies: Any material misrepresentation or failure to provide required disclosures may give rise to statutory or common law remedies, including rescission and damages, as provided by applicable law. The parties agree that remedies may include those ordered by a court or authorized administrative body.

Governing Law: This Disclosure shall be governed by and construed in accordance with the laws of the state in which the Property is located.

Entire Agreement: This Disclosure constitutes the entire written disclosure regarding lead-based paint and lead-based paint hazards between the parties and supersedes any prior oral or written statements on the subject.

Certifications

By signing below, Seller certifies that Seller has made a diligent inquiry and has disclosed all information required by law concerning lead-based paint and lead-based paint hazards. Buyer certifies that Buyer has received the disclosures and documents checked above and acknowledges the rights and opportunities described herein.

Seller Printed Name:

Seller Signature:

Date:

Buyer Printed Name:

Buyer Signature:

Date:

What a Lead Paint Disclosure for Real Estate Covers

A Lead Paint Disclosure for Real Estate documents known information about lead-based paint hazards in residential properties built before 1978 and records delivery of the EPA/HUD information pamphlet required by the Residential Lead-Based Paint Hazard Reduction Act (Title X). Sellers and lessors must disclose any known lead-based paint or hazard information, provide available inspection or remediation reports, and give buyers or lessees the opportunity to conduct a lead inspection or risk assessment within the statutory inspection period. The disclosure establishes a written record that the required information was shared prior to sale or lease.

Why the Disclosure Matters for Transactions

Completing the Lead Paint Disclosure reduces liability, documents compliance with Title X, informs buyers and tenants of health risks, and preserves contract enforceability by creating a contemporaneous record that required information and the EPA/HUD pamphlet were delivered.

Who typically completes and receives this disclosure

The Lead Paint Disclosure is used across residential sales and leasing; several parties are routinely involved in completing and acknowledging it.

Seller or Owner — Responsible for disclosing known lead hazards and providing any available records to prospective buyers or tenants.
Real Estate Agent/Broker — Prepares and delivers the disclosure form as part of transaction documents and documents delivery in the transaction file.
Landlord / Property Manager — Provides disclosure at lease offer or signing for residential rentals built before 1978.

Clear role assignment prevents omissions and ensures the buyer or tenant receives required information before closing or lease execution.

Core elements included in a professional Lead Paint Disclosure

A complete disclosure combines factual history, documented reports, required pamphlet delivery, and signature blocks so the record demonstrates compliance and buyer acknowledgment.

Property history

Summarizes year built and any known renovations affecting painted surfaces, including dates and contractors, to help identify probable lead paint exposure pathways and past disturbance events.

Pamphlet delivery

Documents delivery of the EPA/HUD pamphlet Protect Your Family From Lead in Your Home and records the method and date of delivery to the buyer or tenant.

Known hazards

Lists any known lead-based paint or lead hazard conditions, such as peeling paint, friction surfaces, or documented elevated lead levels from prior testing.

Records and reports

Attaches available inspection, risk assessment, or remediation reports and notes where additional documentation may be obtained or requested by the buyer or tenant.

Inspection period

States the buyer’s or tenant’s statutory opportunity to conduct a lead-based paint inspection or risk assessment, including the length of the inspection period when applicable.

Signatures and dates

Includes signed acknowledgments from seller/lessor and purchaser/lessee confirming receipt of disclosure materials and the pamphlet, with explicit dates for the record.

Required data fields in the disclosure

Property address: Full street address

Seller name: Legal owner name

Buyer name: Purchaser or lessee

Disclosure date: MM/DD/YYYY

Known hazards: Yes or No with details

Attachments list: Reports and pamphlet noted

Step-by-step: completing the Lead Paint Disclosure

Follow these sequential steps to prepare, deliver, and retain a compliant Lead Paint Disclosure record for any qualifying residential transaction.

01

Gather records: Collect building year, renovation history, inspection and remediation reports.
02

Complete form: Enter property and party data, list known hazards, and attach reports.
03

Provide pamphlet: Deliver EPA/HUD pamphlet and document date and method of delivery.
04

Sign and retain: Obtain signatures and keep copies in the transaction file for retention period.

Typical workflow for issuing and recording the disclosure

A compact electronic or paper workflow ensures the disclosure is prepared before contract ratification and that delivery and signatures are auditable.

Prepare disclosure: Populate fields and attach any test reports.
Deliver pamphlet: Provide EPA/HUD pamphlet via paper or electronic copy.
Obtain signatures: Secure seller and buyer signatures, documenting date and method.
Store record: Retain signed disclosure and report attachments in the transaction file.

Technical considerations for electronic disclosures

Electronic delivery and signature are generally acceptable, but the platform must support legal requirements for intent, consent, attribution, and retention.

Legal standards: ESIGN and UETA compliance
File formats: PDF, DOCX support
Audit and retention: Time‑stamped audit trail

Recommended e-disclosure workflow settings

Configure your signing workflow to capture required data, secure signer identity, and archive records automatically.

Field	Configuration
Signer order	Seller then buyer
Required fields	Address, dates, hazard answers
Authentication	Email + optional SMS code
Retention setting	Store signed PDF indefinitely

Paper versus electronic disclosure: key differences

Both paper and electronic disclosures can meet federal requirements when they document delivery and buyer acknowledgment; practical differences affect recordkeeping and authentication.

Criteria	Paper	Electronic
Legal acceptance
Pamphlet delivery proof	signed receipt	digital copy timestamp
Inspection handling	paper copy provided	link or attachment
Record storage	physical file	searchable archive

eSignature vendor comparison for managing Lead Paint Disclosures

Compare common eSignature providers on price and core capabilities relevant to disclosure workflows; signNow appears first per platform comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Consequences of failing to deliver a compliant disclosure

Civil penalties: Monetary fines and enforcement

Contract rescission: Buyer may void sale

Buyer lawsuits: Claims for damages and costs

Regulatory action: HUD/EPA investigations

Closing delays: Escrow holds and schedule slips

Reputational risk: Broker and seller exposure

Common mistakes to avoid when preparing the disclosure

Failing to provide the EPA/HUD pamphlet or to document delivery, which can undermine proof of compliance and lead to disputes.
Incomplete or inconsistent party names and dates that do not match deed or contract documents, creating ambiguity about who received the disclosure.
Omitting available inspection or remediation reports, which can later support buyer claims of nondisclosure or misrepresentation.
Using unsigned or improperly executed forms, including handwritten initials without a full signature when the form requires formal acknowledgment.

Practical tips for accurate and efficient disclosure handling

Adopt consistent templates, capture proof of pamphlet delivery, and store signed disclosures in searchable records to reduce risk and speed closings.

Standardized templates and checklists

Use a clear, standardized disclosure template that includes fields for property data, known hazards, attachments, and signature lines so agents and sellers do not omit required items. Train staff to check attachments and dates before delivery.

Document pamphlet delivery

Record how the EPA/HUD pamphlet was delivered (handed in person, mailed, or sent electronically) and include a timestamp or postal tracking number when practical to create verifiable evidence of compliance.

Use authenticated e‑signing where appropriate

When using electronic signatures, enable an authentication method (email verification or SMS code) and retain the audit trail with IP address and timestamp to support intent and attribution under ESIGN and UETA.

Centralize retention and access

Store signed disclosures and reports in a centralized, access-controlled archive that supports search and export so records are available for audits, regulatory requests, or dispute resolution.

Key timing obligations in most transactions

Timing requirements ensure buyers and tenants receive information early enough to decide about inspections and to make informed purchase or leasing choices.

Pamphlet delivery timing:

Provide EPA/HUD pamphlet before buyer is obligated to purchase.

Inspection period offered:

Offer buyer the statutory inspection period (commonly 10 days) when applicable.

Disclosure at lease signing:

Provide disclosure to tenants at or before lease execution for qualifying rentals.

Retention start date:

Retention begins on the disclosure delivery date.

Record access:

Respond promptly to reasonable requests for attached reports.

Frequently asked questions about Lead Paint Disclosures

Answers to common questions address electronic signing, unknown hazard information, recordkeeping, and the roles of parties to help resolve common transaction issues.

Need help? Contact support

Can the disclosure be signed electronically?
Yes. Electronic signatures are generally acceptable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; New York follows its ESRA framework. Ensure the eSignature platform captures intent, consent, attribution, and a retrievable record.
What if the seller does not know about lead paint?
If the seller lacks knowledge of lead paint, the disclosure should state that fact and include any available statements from prior inspections. Honest statements of unknown status are preferable to inaccurate assertions and reduce risk of misrepresentation claims.
Is there a fee to file the disclosure with government?
No federal filing fee is required for delivery of the Lead Paint Disclosure itself. Costs may arise for inspections, notary services, or attorney review depending on the transaction and jurisdiction.
How long must I keep disclosure records?
Retain signed disclosures and related inspection reports for at least three years after delivery as a practical minimum and per Title X/HUD guidance; verify longer state or program-specific retention obligations when applicable.
Does the disclosure apply to every property?
The federal disclosure rule covers most residential properties built before 1978; there are exemptions (e.g., certain housing built after 1978 or interim controls) so confirm applicability for each property.
What is the agent’s responsibility?
Agents should ensure the disclosure is prepared and delivered, document receipt of the pamphlet, and retain a signed copy in the transaction file to demonstrate compliance and reduce professional liability exposure.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now