When is the Notice required?

The Disclosure is required for most residential sales and leases of properties built before 1978. Provide it early in the process so buyers or tenants can review inspection reports and make informed decisions.

Can the Notice be signed electronically?

Yes. Electronic signatures are acceptable under ESIGN and UETA when the signer consents and the platform preserves a reproducible record and audit trail showing intent and attribution.

Is notarization needed for validity?

Notarization is generally not required for the federal Lead Paint Disclosure itself; however, local practices or related documents might require notarization, so verify with local counsel or the closing agent.

What if the seller knew about lead but failed to disclose?

Failure to disclose known lead hazards can expose the seller or landlord to contract rescission, damages, regulatory fines, and increased liability for occupant health claims.

How long should I keep signed Disclosures?

Retain signed Disclosures with transaction records for at least three years after closing or lease termination; maintain longer if federal programs, tax, or health rules apply.

How do I correct an error on a signed Notice?

Prepare an amendment signed and dated by all parties that specifies the correction. Preserve both the original and the amendment in the transaction file to document the change.

Electronic Signature
Templates
Miscellaneous
Lead Paint Disclosure Notice

Lead Paint Disclosure Notice

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEAD-BASED PAINT DISCLOSURE NOTICE

WHEREAS

WHEREAS, Property Address:

WHEREAS, the property was constructed in the year and may be subject to lead-based paint hazards; and

WHEREAS, Seller/Lessor and Buyer/Lessee acknowledge that full and accurate disclosure regarding known lead hazards and available records is required prior to transfer or lease of residential property built prior to 1978.

DISCLOSURE

Seller/Lessor certifies that with respect to lead-based paint and lead-based paint hazards for the property identified above:

Known Lead-Based Paint: Known to be present Not known to be present

Records and reports available to Seller/Lessor regarding lead-based paint or lead-based paint hazards:

Seller/Lessor has provided the Buyer/Lessee with:

Lead hazard information pamphlet provided Lead hazard information pamphlet NOT provided

Opportunity to conduct a risk assessment or inspection: Buyer/Lessee offered opportunity No opportunity offered

If opportunity offered, number of days allowed for inspection:

SCOPE OF DISCLOSURE

The following describes the scope of disclosures made by Seller/Lessor, including known locations of lead-based paint, inspection limitations, and any remediation history.

PAYMENT TERMS (IF APPLICABLE)

Any fees directly related to this disclosure, inspection, or remediation shall be governed by the terms below. If no fees apply, enter "N/A."

Payment Amount Payment Schedule Late Fee

TERM AND TERMINATION

This Disclosure is effective as of the Effective Date and survives transfer or lease to the extent required by applicable law. Effective Date:

Termination Date (if any):

Notice Period for termination or cure:

CONFIDENTIALITY

All records, reports, and communications exchanged in connection with this Disclosure shall be treated as confidential between the parties to the extent permitted by law. Confidential information shall not be disclosed except (a) to personnel or agents with a need to know, (b) pursuant to court order or other legal process, or (c) as required to effect remediation or to satisfy public health reporting obligations.

GOVERNING LAW

This Disclosure Notice and any dispute arising under it shall be governed by the laws of the State of , without regard to its conflict-of-law principles.

ENTIRE AGREEMENT

This Disclosure Notice constitutes the entire agreement between the parties with respect to disclosure of lead-based paint and lead-based paint hazards for the property identified herein and supersedes all prior written or oral statements or representations regarding such matters.

CERTIFICATIONS AND ACKNOWLEDGMENTS

Seller/Lessor certifies, to the best of Seller/Lessor's knowledge, the information provided in this Disclosure Notice is true and accurate. Buyer/Lessee acknowledges receipt of the disclosures and available records referenced above and acknowledges the opportunity to inspect the property for lead-based paint and hazards.

Seller / Lessor Name Buyer / Lessee Name

Seller / Lessor:

Party Label:

By:

Date:

Buyer / Lessee:

Party Label:

By:

Date:

What the Lead Paint Disclosure Notice Is

A Lead Paint Disclosure Notice is a written statement provided by a seller or landlord for properties built before 1978 to inform buyers or tenants about known lead-based paint hazards and any available inspection or remediation records. Federally required disclosures accompany most residential sales and leases for pre-1978 housing and typically include an acknowledgement that the purchaser or tenant received the required EPA/HUD pamphlet. The Notice documents known reports, testing results, and the seller’s or landlord’s knowledge about lead conditions, and it becomes part of the transaction record.

Why the Disclosure Matters for Transactions

The Lead Paint Disclosure Notice reduces legal risk, protects public health, and ensures buyers and tenants make informed decisions when a property may contain lead-based paint. Proper completion documents the transfer of information and aligns the transaction with federal requirements for pre-1978 housing.

Who typically completes or receives this Notice

The Disclosure is completed by sellers, landlords, and their agents when a residential property was built before 1978. It is provided to prospective buyers, renters, and contractors who perform renovation work on older properties.

Sellers and listing agents who must disclose known lead hazards and existing reports.
Landlords and property managers for lease transactions involving pre-1978 units.
Buyers, tenants, and renovation contractors who need notice of potential lead hazards.

Retain a copy of the signed Notice with transaction records to demonstrate compliance and reduce future liability.

Essential elements of a professional Lead Paint Disclosure Notice

A complete Notice is concise but comprehensive: it identifies the property, states the year built, discloses known lead paint information, notes availability of records, and includes dated signatures from seller/landlord and buyer/tenant.

Property ID

Full property address including unit number, city, state, and ZIP to precisely identify the disclosed residence.

Year Built

Indicate the structure’s year of construction or an estimated range when exact year is unknown to establish applicability.

Known Reports

List any lead inspection, risk assessment, or abatement reports that exist and state where copies can be obtained.

EPA/HUD Pamphlet

Acknowledge that the required EPA/HUD informational pamphlet on lead hazards was provided to the buyer or tenant.

Seller/Landlord Statement

A clear disclosure stating whether the seller/landlord knows of any lead-based paint or hazards on the property.

Signatures

Signed and dated lines for seller/landlord and buyer/tenant, plus space for agent acknowledgment when applicable.

Required fields and short-entry checklist

Property Address: Street, unit, city

Year Built: Exact or estimated year

Disclosure Statement: Yes/No known hazards

Records Available: Inspection/report presence

Pamphlet Acknowledgement: EPA/HUD pamphlet given

Signatures & Date: Seller, buyer, agent

Step-by-step: completing the Lead Paint Disclosure Notice

Follow these steps in order to create a valid Notice and keep a clear record for the transaction file.

01

Confirm applicability: Verify property built before 1978
02

Gather records: Collect inspections, test results, and abatement reports
03

Complete form: Fill property, disclosure, and records sections
04

Obtain signatures: Have seller/landlord and buyer/tenant sign and date

Customizing and completing the Notice online

When preparing the Notice digitally, configure signature and data fields to capture required information and preserve an audit trail for legal validity.

Field	Configuration
Signature Fields	Require signer name, signature, and date fields for each party
Text Fields	Use full-address and multi-line fields for records and notes
Required Validation	Set key fields as required to prevent incomplete submissions
Audit Trail	Enable capture of timestamp, IP, and action log for each signer

Where to send and file the signed Disclosure

After signatures, distribute copies to both parties and retain the original with transaction records. Follow these routing steps.

Buyer/Tenant Copy: Provide a signed copy to the purchaser or renter immediately
Seller/Landlord Copy: Seller or landlord retains a signed copy in their records
Agent/Broker File: Include a copy in agent or broker transaction files
Regulatory Records: Keep accessible copies for any HUD or regulatory review

Digital signing and eSubmission considerations

Electronic signing is broadly accepted under U.S. law when intent, consent, attribution, and retention are satisfied; choose a platform that preserves an auditable record.

File formats: PDF and DOCX accepted for most platforms
Authentication: Use email, SMS, or stronger methods for signer verification
Integrations: Supports cloud storage and transaction management systems

Ensure the chosen e-signature provider stores a tamper-evident copy and retains the execution audit trail so the Disclosure meets ESIGN/UETA record retention expectations.

Timing: when the Disclosure must be delivered

Deliver the Lead Paint Disclosure Notice at the point the buyer or tenant is negotiating or before they become obligated under the lease or purchase contract.

Before Agreement:

Provide disclosure prior to signing the purchase or lease agreement

During Negotiation:

Supply early enough to allow inspections and informed decisions

Pamphlet Delivery:

Give EPA/HUD pamphlet at the same time as the Notice

Retention Start:

Record retention begins upon transaction closing or lease start

Inspection Timing:

Allow time for lead inspection before final contract execution

Common mistakes to avoid when preparing the Notice

Failing to verify the year built and therefore omitting required disclosures for qualifying properties.
Providing vague statements about records or saying 'records available' without identifying or delivering them.
Using incomplete addresses or mismatched party names that create ambiguity in ownership or responsibility.
Relying on unsigned or undated disclosures that cannot demonstrate delivery prior to contract formation.

Penalties and practical risks of incorrect or missing disclosure

Civil Liability: Buyers may pursue damages or rescission

Administrative Penalties: Fines possible under federal or local rules

Contract Risk: Contracts may be voidable for noncompliance

Funding Consequences: Loss of eligibility for certain federal programs

Insurance Impact: Higher premiums or denied claims

Health Liability: Increased exposure for occupant health claims

eSignature vendor comparison for executing the Disclosure

Comparison of typical plan features and starting prices for popular eSignature platforms; signNow is listed first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the Lead Paint Disclosure Notice

Answers to common questions about when the Notice is required, acceptable signature methods, recordkeeping, and how to correct errors.

Need help? Contact support

When is the Notice required?
The Disclosure is required for most residential sales and leases of properties built before 1978. Provide it early in the process so buyers or tenants can review inspection reports and make informed decisions.
Can the Notice be signed electronically?
Yes. Electronic signatures are acceptable under ESIGN and UETA when the signer consents and the platform preserves a reproducible record and audit trail showing intent and attribution.
Is notarization needed for validity?
Notarization is generally not required for the federal Lead Paint Disclosure itself; however, local practices or related documents might require notarization, so verify with local counsel or the closing agent.
What if the seller knew about lead but failed to disclose?
Failure to disclose known lead hazards can expose the seller or landlord to contract rescission, damages, regulatory fines, and increased liability for occupant health claims.
How long should I keep signed Disclosures?
Retain signed Disclosures with transaction records for at least three years after closing or lease termination; maintain longer if federal programs, tax, or health rules apply.
How do I correct an error on a signed Notice?
Prepare an amendment signed and dated by all parties that specifies the correction. Preserve both the original and the amendment in the transaction file to document the change.

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