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Lease Agreement by and between Civitas Equity Fund I LLC

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OPTION TO LEASE REAL ESTATE
(LONG FORM)

This agreement entered into this day of , , between

, hereinafter called "LESSOR", whether one or more, and , a Mississippi corporation, whose

address is , , Mississippi, and whose telephone number is , hereinafter called "LESSEE", whether one or more.

WITNESSETH:

In consideration for the amount of $ , cash in hand paid by LESSEE to LESSOR, the receipt and sufficiency of which are hereby acknowledged and confessed, LESSOR hereby grants unto LESSEE, for a period of six (6) months from the date hereof, the exclusive right and option to lease the real property situated in County, Mississippi, more specifically described as:

The monthly lease price shall be as set out in the attached lease agreement to be paid from LESSEE as therein provided.

To exercise this option, LESSEE shall, on or before this option expires, give LESSOR written notice to that effect in person or the following address shown by LESSOR's signature below.

The LESSEE shall have the option to extend the period for an additional six month period by tendering to LESSOR an additional sum of $ prior to the end of the first option period.

All notices to LESSOR, if by mail, shall be considered as having been given when placed in the United States Mail, postage prepaid by the LESSEE. Notice to one LESSOR shall be deemed notice to all.

In the event the LESSEE fails to exercise this option and unless otherwise expressly provided herein, the sum paid for this option shall be retained by the LESSOR. In such event, the monies retained by LESSOR and costs hereunder assumed by the LESSEE shall be considered to be a full and complete satisfaction and accord of any damages suffered by LESSOR because of LESSEE's failure to lease this property.

Without having the obligation to do so the LESSEE, and its agents, shall have the right, upon written or verbal notice to the LESSOR, to enter the property, from time to time while this option is in effect, to survey, inspect, conduct non-destructive tests, or otherwise examine and/or test the property and to select the exact location of the site. LESSEE assumes all liability for damages to the property and/or persons caused by activities by LESSEE or its agents under this paragraph and the obligation shall survive any termination of this agreement.

This option is for the benefit of and binding upon the heirs, successors and assigns of the parties hereto. This agreement is the result of negotiations between the parties and shall be considered as jointly drafted for all purposes. LESSOR represents that this property is not subject to homestead or marital rights of any non-executing person.

For purposes of recording in the land records, a Short Form notice of this option in the general form of the attached shall be executed by the parties hereto upon request by LESSEE.

The LESSOR represents that, as of the date of this option, LESSOR has good and merchantable title to the property, that the property is zoned in a manner to allow construction of a wireless telephone tower as proposed and related facilities and that it is not in a flood zone. LESSOR will take such actions as may be necessary to maintain such title and status pending closing.

LESSOR represents that there are no known pollution or other environmental hazards which exist on the property to be leased contrary to regulations and/or laws related thereto or which would restrict the use of the property for the intended use as tower and equipment site, and there are no endangered species or protected wildlife existing on the property which would restrict use of the property for its intended purpose. Further LESSOR represents that there are not now nor have there been underground storage tanks on the property except as maintained in the manner required by law. LESSEE may rely upon these representations which shall survive the closing and LESSEE has no obligation to investigate. Nevertheless, should investigation disclose any of the foregoing conditions, not now known to LESSOR, on the property which in the opinion of LESSEE's attorney would restrict the use of the property for its intended use; LESSEE shall be entitled to rescind this agreement .

Upon the giving of timely notice of the exercise of this option as above provided, LESSOR shall then be obligated to lease and LESSEE shall then be obligated to lease the above described property in a timely manner on the following terms and conditions:

  1. The obligation to lease is contingent upon receipt of FAA approval and an FCC construction permit to construct a communications tower. The LESSEE may elect to complete the lease before receipt of such approval and/or permit.
  2. Title to the above described property must be merchantable, that is, free and clear of all liens, encumbrances and defects to the satisfaction of LESSEE's attorney so as to allow use as proposed of the leased area. Prior to the lease and if requested, LESSOR shall provide from an attorney approved by LESSEE, at LESSEE's expense, a title insurance binder from Mississippi Valley Title Insurance Company satisfactory to LESSEE's attorney showing a State of Title as herein provided and/or other evidence satisfactory to LESSEE's attorney showing authority and right to enter said lease.
  3. LESSOR represents that no additional easement and right of way (other than that, if any, provided for in the above description) is necessary and the site has access to a public road and public utilities.
  4. The lease shall be in the form of the attached "Lease Agreement".
  5. Possession of the above described property shall be delivered over to LESSEE at the closing with the Lease Agreement.
  6. The closing of this lease shall take place at a mutually acceptable date and place, following the exercise of the option but not more than ten (10) working days after the LESSEE has received the Certificate of Title or other evidence referred to in Paragraph 2 and after all contingencies mentioned in this Option have been met.
  7. The obligation to lease is further contingent upon LESSEE's acquiring approval and authorizations from the appropriate local, state and federal agencies, including but not limited to any local zoning or planning board. LESSOR will cooperate and participate in any applications, hearings and/or other procedure to obtain the necessary approval.
  8. Should any contingency herein provided for not be met at closing time, LESSEE may, at its sole election, be released from its obligation to lease upon written notice to the LESSOR of such election. However, LESSEE may elect to waive any contingency not met and proceed with the lease or otherwise enforce LESSEE's rights to lease as provided hereunder.

IN WITNESS WHEREOF, LESSOR and LESSEE have executed this instrument in duplicate originals as of the date first set out above.

LESSEE:

BY:

TITLE:

ADDRESS:

LESSOR(S):

BY:

TITLE:

ADDRESS:

Enter text

What this Lease Agreement is and who it covers

The Lease Agreement by and between Civitas Equity Fund I LLC is a written contract establishing terms by which Civitas Equity Fund I LLC leases specified real property to a tenant. It sets rent, term length, permitted uses, maintenance responsibilities, insurance duties, default remedies, and conditions for renewal or termination. The document identifies landlord and tenant parties, describes the leased premises by address or legal description, and allocates financial obligations such as security deposit, late fees, and utility payments. It is intended for commercial or residential property arrangements where Civitas Equity Fund I LLC is the lessor.

Why this agreement matters for landlords and tenants

A clear, signed lease reduces ambiguity about obligations, sets enforceable remedies for breach, and documents payment terms and possession dates. It protects property interests, supports insurance and regulatory compliance, and provides a written record suitable for enforcement in court or arbitration.

Why this agreement matters for landlords and tenants

Who typically uses the Civitas Equity Fund I LLC lease

This lease is used by parties involved in property rental where Civitas Equity Fund I LLC is the landlord or asset manager.

  • Landlords and asset managers — Review rent schedule, deposit handling, insurance clauses, and default remedies.
  • Commercial tenants — Confirm permitted uses, signage rights, and build-out responsibilities before signing.
  • Residential tenants — Verify habitability provisions, security deposit terms, and lead-paint/disclosure sections.

Knowing which role you occupy (landlord, tenant, property manager, or attorney) helps determine which sections you must review or complete.

Core sections to review in the Civitas Equity Fund I LLC lease

A professional lease contains predictable sections that define rights and obligations; confirm these items are present and complete before signing.

Parties

Full legal names and entity types for landlord and tenant, with contact details and designated agent for notices.

Premises

Street address, unit number, and legal description; square footage and permitted use limitations should be explicit.

Term and Rent

Commencement and expiration dates, rent amount, payment frequency, late fees, and escalation provisions.

Security & Insurance

Security deposit amount and return conditions; required insurance types, limits, and additional insured language.

Maintenance

Allocation of repair responsibilities, alterations, common area maintenance charges, and compliance with building rules.

Default & Remedies

Events of default, cure periods, landlord remedies, and relocation or holdover terms for unauthorized occupancy.

Step-by-step: how to complete and execute the lease

Follow these sequential steps to prepare, review, and finalize the lease to reduce errors and ensure enforceability.

  • 01
    Gather documents: Collect entity formation docs, IDs, and prior lease exhibits for attachment.
  • 02
    Populate key fields: Enter names, premises, dates, rent, deposit, and insurance requirements.
  • 03
    Legal review: Have counsel confirm state-specific clauses, statutory disclosures, and indemnity language.
  • 04
    Execute and store: Obtain all signatures, notarize if required, and retain executed copies for recordkeeping.

Configuring an online workflow to complete the lease

When using an eSignature platform, set fields, authentication, and routing before sending to signers to avoid delays.

Field Configuration
Signature Place signature and date fields for each party; require full name and title where applicable
Initials Add initial fields at key clause pages to confirm review of important terms
Authentication Select signer verification method (email, SMS code, or higher assurance if required)
Routing Set signing order and auto-notify next signer when prior signer completes their step

Where to send or file the executed lease

After execution, provide copies to each party and file any required notices with local authorities or property managers as applicable.

  • Tenant copy: Deliver an executed copy to the tenant for their records and occupancy verification.
  • Landlord records: Archive the executed lease in the landlord's lease management system and property file.
  • Property manager: Send a signed copy to the managing agent, including exhibits and insurance certificates.
  • Local filings: File any required local business or rental registration forms per municipal rules.

Digital signing and technical requirements

For online execution, confirm the platform supports required fields, authentication, and record retention before sending.

  • File formats: PDF and DOCX supported for upload and signed output
  • Authentication: Email, SMS, or advanced signer verification available
  • Integration: Connects with document storage and property management systems

Essential data elements to include

Tenant Name: Full legal name
Landlord Name: Full legal entity
Premises: Street address
Lease Term: Start and end dates
Rent: Amount and frequency
Security Deposit: Amount and handling

Risks and possible penalties for incorrect leases

Unenforceable Clause: Court may refuse to enforce vague or missing essential terms
Security Deposit Violation: State penalties for mishandling deposits
Incorrect Names: Mismatched entity names can impair remedies
Missing Insurance: Claims may be denied if required coverage absent
Late Filing: Municipal fines for unfiled registrations
Tax Exposure: Incorrect reporting of rental income risks IRS penalties

Common errors to avoid

  • Using informal or abbreviated party names that differ from legal records
  • Omitting the exact commencement or expiration date leading to renewal disputes
  • Failing to attach required exhibits such as insurance certificates or floor plans
  • Not specifying responsibility for utilities and common area charges

eSignature vendor pricing and capability snapshot

Compare typical starting prices and key capabilities for common eSignature providers. signNow appears first per vendor convention.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes (Business Premium) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Varies Varies Varies Varies

Frequently asked questions about completing and signing this lease

Answers to common questions about form completion, signature validity, notarization, and storage to help avoid delays or disputes.


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