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Lease and License Agreement

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Monthly Vehicle Parking License Agreement

Agreement made on the (date), between , a corporation organized and existing under the laws of the state of , with its principal office located at (street address, city, state, zip code), referred to herein as Owner, and , of , referred to herein as Customer.

Whereas, Owner owns or controls a certain parcel of real estate upon which a building with a parking facility (the Lot) of approximately parking spaces which is located at (street address, city, state, zip code); and

Whereas, Customer desires to park in said Lot pursuant to the terms of this Agreement;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Monthly Fee. A monthly license fee (inclusive of sales taxes, if applicable) will be charged for each vehicle parking at the Lot during each month. This includes self-park, valet, or reserved spaces. Owner reserves the right to increase the monthly license fee, at any time, upon at least thirty (30) days advance notice.

2. Access Card. Customer’s access card may only be used for the entrance and exit of Customer’s vehicle only. If violation of this policy occurs, the daily maximum rate will be charged on the first offense; future violations will result in immediate termination of the parking privileges.

3. Ingress/Egress. This Agreement provides Customer with 24 hours 7 days a week In & Out access to the Lot.

4. Payment Terms. Monthly rate for parking is due and payable on or before the first (1st) day of each month, in advance without demand. If the monthly charge is not paid when due, the prevailing daily posted parking rate will be charged. No deductions or allowances from the monthly rate will be made for days Customer does not use the location. Parking commenced between the 1st and 14th will be charged the full monthly fee. Parking commenced between the 15th and end of the month will be charged one half of the monthly fee.

5. Display of Parking Permit; No Bailment. If a monthly permit is supplied by Owner (one permit per vehicle), it must be clearly displayed at all times while in the Lot. Prevailing daily parking rate will be charged when the permit is not displayed on the vehicle. Owner will endeavor to provide Customer’s first permit within 24 hours after execution of this Agreement. Customer understand that Customer is only purchasing a license to park and that, irrespective of Owner taking possession, dominion and control of Customer’s car, NO BAILMENT IS HEREBY CREATED. By execution of this Agreement, Customer and Owner agree that this relationship is defined as Licensor-Licensee and NOT Bailor-Bailee and, as such, no presumption of negligence shall be held as against Owner in a court of law. In the event of loss, theft or damage to Customer’s vehicle, Customer will retain the burden of proving negligence as against Owner.

6. Parking Permit Limitations. The permit is valid ONLY during the month indicated on the face of the permit and ONLY for the facility at which it was issued. A new permit must be obtained by the first day of each month. Vehicles with invalid permits will be charged the daily rate. Refunds will not be issued. The Permit is not valid for stadium or special events. The Permit is not transferable.

7. Valet Parking (if applicable). If the attendant of Owner parks Customer’s vehicle for Customer, Owner will not be responsible for theft of or damage to, any contents in Customer’s vehicle (including but not limited to radar detectors, mp3 players, mobile phones, sound systems, etc). Customer will provide the attendant only the ignition key to Customer’s vehicle, and if separate from the ignition key, the key to the driver’s side door of Customer’s vehicle.

8. Customer Responsibility. Owner, and each of Owner’s employees, contractors, and affiliates (Owner’s Parties) are not insurers, and shall not be responsible for any vehicle loss, collision, fire, theft, accident, loss or damage to the vehicle or its contents or for any other damage to Customer or Customer’s property. In no event will Owner’s Parties assume liability for damage or injury sustained through faulty brakes or other vehicle equipment failure, Customer’s failure to set brakes properly or for improper vehicle maintenance. Owner shall be responsible for such loss or damage only if it results from Owner’s negligence or the negligence of Owner’s employees, occurring within the scope of their employment, to the extent that it is responsible under the law: but Owner does not waive any defenses to such claim including, but not limited to, contributory negligence, comparative negligence or any other defense or remedy available under the law. Owner’s maximum liability for loss or damage to property by theft, fire, explosion or otherwise shall be limited to unless additional fee is paid when vehicle first parks and receipt is issued for same pursuant to law.

9. Default. If Customer shall be in default for a period of five (5) days for non-payment of parking charges or charges for other supplies or services furnished to such vehicle by Owner, Owner is authorized at its option to place Customer’s vehicle on a transient/hourly ticket basis; to immobilize the vehicle (at Customer’s expense) and/or to open the vehicle to secure it or transfer it; to hold the vehicle and/or transfer such vehicle to another location with Customer remaining responsible and liable for all parking fees at such location, or to a location authorized and/or designated by applicable law at Customer’s expense. Customer is responsible for any damage to vehicle in relocation and/or securing the same. If Customer’s default for non-payment as set forth above shall continue for a period in excess of ten (10) days, then, and in such event, Owner may, at its option, charge interest on the amount owed, such interest to be set at the highest legally permitted rate as designated by not been paid.

10. Termination. Unless otherwise stated herein, this Agreement may be terminated by either party in writing by sending notice to the other party at least thirty (30) calendar days prior to the beginning of the month of cancellation or as dictated in conjunction with lease terms. The prorating terms outlined in Paragraph 4 of this Agreement will NOT apply to termination

11. Return of Access Cards and Permits. In order for Customer to cancel Customer’s account pursuant to Paragraph 10 above, all access cards and permits must be returned to Owner and Customer must obtain a dated receipt upon the return, which includes all tag numbers, access card numbers returned. The receipt must be signed by Owner’s employee accepting the items.

12. Multiple Parking Spaces. If more than one (1) monthly parking permit is licensed by a Customer, this Agreement shall apply to all such parking permits, and Customer agrees that all of the terms and conditions of this Agreement shall be binding upon Customer and all persons, firms, entities and others using said parking permits with Customer’s permission, proper identification and notice to Owner.

13. Payment Options. The Customer has the following payment options: . Payments should be made to the lockbox address (if applicable) or via the web at (the website). Cash will not be accepted as a form of monthly payment. All new individual monthly parking customers who apply for parking permits via the website will be required to establish automatic payment (credit card or debit card).

14. Payment Due Date; Late Fees; Collection. Payments are due on the 1st day of each month and considered late as of the 5th day of the month. Owner reserves the right to charge a late fee based on a per parker charge in an amount no less than per parker. Customer agrees to pay all costs of collection, including court costs, reasonable attorney fees and expenses.

15. Vehicle Repairs; Towing. No vehicle repair is allowed inside the Lot. Customer must notify the attendant of the Lot if Customer’s vehicle is being towed out.

16. No Vehicle Storage. No vehicles are allowed to be stored in the Lot for more than five (5) consecutive business days without exiting the Lot. In case of such occurrence, the attendant of the Lot must be notified. Any vehicle stored in the Lot over five (5) consecutive days without notification is subject to towing at the vehicle Owner’s expense.

17. No Changes. Attendants are not authorized to make or allow any exceptions or changes to this Agreement or terms hereof.

18. Additional Fees (Minimum Amounts): Additional charges of the following will apply:

• $15 for each returned check;

• $25 non-refundable access card activation fee;

• $10 for replacement of a lost access card; and

• $10 for the replacement of a lost monthly permit.

19. Parking Facility Rules: In addition to the rules indicated in this Agreement, Customer agree to adhere to the regulations of the Lot, such as hours of operation, rate structure, speed, payment options, etc. Failure to comply with any such terms may result in the immediate termination of this Agreement and forfeiture of the monthly license fee paid for such month.

20. Customer will notify Owner if there are any changes in Customer’s billing address, phone number(s), employer, vehicle type, license plate, etc.

21. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

22. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

23. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

24. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

25. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

26. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

27. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

28. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

29. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

(Printed name)

(Signature of Customer)

(Signature of Officer)

Enter text✕

What a Lease and License Agreement Covers

Lease and License Agreement is a formal written contract that sets the terms under which one party (the licensor or landlord) grants another party (the licensee or tenant) the right to use property, premises, or specified rights for a defined period. It combines features of leases—exclusive possession and rent—with license provisions that limit scope or grant permission without creating a tenancy. Typical uses include commercial storefront occupancy, land use permissions, and short-term licences for events. The document defines duration, payment, permitted uses, maintenance responsibilities, termination rights, and dispute resolution procedures.

Why a Clear Agreement Matters

A clear Lease and License Agreement reduces dispute risk, allocates financial and maintenance responsibilities, and documents termination and renewal terms for enforceability under ESIGN and state law. Properly drafted agreements preserve commercial relationships and provide a defensible record if litigation or enforcement becomes necessary.

Why a Clear Agreement Matters

Who Commonly Uses This Agreement

Landlords, tenants, commercial property managers, franchisors, and counsel use Lease and License Agreements to record permissions, obligations, and permitted uses.

  • Commercial landlords and tenants for retail, office, and industrial spaces using tailored lease and license provisions.
  • Property managers and brokers handling occupancies, renewals, and compliance with local ordinances.
  • Licensors in event, signage, or easement arrangements that grant limited use without transferring tenancy.

Accurate execution and retention of the signed agreement support enforcement, insurance claims, and smooth property operations over the term.

Representative Roles and Responsibilities

Property Manager

Property managers review leases and licenses to ensure tenant compliance, coordinate maintenance obligations, and manage rent collection. They often negotiate standard license exhibits, track renewal options, and maintain records necessary for dispute resolution and insurance claims.

Commercial Tenant

Commercial tenants verify permitted uses, build-out responsibilities, and termination clauses before signing. Tenants must align insurance, indemnity, and assignment provisions with their business needs and retain executed agreements for leasehold improvement approvals and potential relocation or subletting permissions.

Security and Compliance Considerations

Encryption: TLS 1.2 and 1.3; AES-256 at rest
Compliance Certifications: SOC 2 Type II, ISO 27001, PCI DSS
HIPAA Support: BAA available for covered entities
Audit Trail: Complete timestamped action history
Access Controls: Role-based access and SSO/SAML
WCAG Accessibility: Meets WCAG 2.0 Level AA

Core Elements of a Professional Lease and License Agreement

A professional Lease and License Agreement organizes legal terms, clarifies obligations, and embeds remedies to reduce disputes and support enforceability under applicable state law.

Parties

Identify full legal names and entity types for licensor and licensee, including authorized signers. Accurate party identification prevents claims of invalidity and simplifies service of process and enforcement actions.

Premises

Describe premises precisely by address, unit numbers, or legal description. Include square footage, common areas, parking allocations, and any excluded spaces to avoid ambiguity about permitted use.

Term

Specify commencement and expiration dates, renewal options, notice periods for nonrenewal, and holdover terms. State whether early termination triggers penalties or prorated refunds, and whether month-to-month tenancy applies after expiration.

Rent & Consideration

Detail base rent, payment frequency, accepted payment methods, late fees, security deposit, and escalation clauses such as CPI increases or fixed annual adjustments, including when rent is payable.

Use Restrictions

Define permitted and prohibited activities, signage rules, hours of operation, hazardous materials policies, and obligations to comply with laws, zoning, and insurance requirements, including any subleasing limitations.

Termination & Remedies

State cure periods, breach definitions, remedies including specific performance or damages, security deposit disposition, and procedures for recovery of possession and cost recovery for damages.

Step-by-Step: Prepare, Execute, and Store the Agreement

Follow these steps to prepare, execute, and store a Lease and License Agreement to reduce errors and support enforcement.

  • 01
    Draft Terms: Describe premises, set rent, term, and permitted use.
  • 02
    Review: Have legal counsel and insurer review lease provisions.
  • 03
    Sign: Collect signatures and notarizations if required.
  • 04
    Store: Save executed copy and audit trail securely.

How Electronic Execution Typically Works

Typical execution flow for electronic Lease and License Agreements covers upload, field placement, signer authentication, and distribution of completed records.

  • Upload: Upload PDF or DOCX to signing platform.
  • Prepare: Place signature, initial, and date fields.
  • Authenticate: Use email link, SMS code, or stronger ID.
  • Complete: Signer signs; system captures audit trail.

Configuring a Digital Signing Workflow

Configure an electronic workflow to collect signatures, manage reminders, and route executed Lease and License Agreements to stakeholders.

Field Configuration
Signing Order Sequential or parallel routing with role assignment
Authentication Email link, SMS code, or KBA
Reminders Automatic reminders at set intervals
Storage Save PDF and audit trail in cloud

Key Dates and Deadlines to Include

Typical Lease and License Agreement dates include effectiveness, rent due dates, renewal notice deadlines, and any recording or delivery requirements.

Effective Date:

Date lease obligations begin; use MM/DD/YYYY.

Rent Due Dates:

Specify monthly due day, grace period, and late fee schedule.

Renewal Notice:

State how many days prior notice is required to decline renewal.

Security Deposit Return:

Timeline for refund and allowable deductions after termination.

Recording Deadline:

If recording required, file within county timelines and pay fees.

Common Consequences of Errors or Omissions

Breach of Term: Eviction or damages sought by landlord.
Unpaid Rent: Late fees, interest, possible collection action.
Incorrect Names: Mismatched parties can invalidate enforcement.
Missing Signatures: Unsigned or improperly signed agreements may be voidable.
Failure to Record: Loses priority against later interests.
Employment Onboarding: Improper onboarding risks fines for employers.

Frequent Preparation Mistakes to Avoid

  • Vague premises descriptions or missing legal descriptions create disputes over included space, fixtures, and responsibility for common area maintenance and utilities.
  • Failing to obtain authorized signatures, dates, or corporate officer acknowledgements can render the agreement unenforceable or subject to challenge.
  • Not checking local recording or zoning rules may invalidate permitted uses and trigger fines or forced cessation of activities.
  • Overlooking required insurance, indemnity, or holdharmless provisions can expose parties to uninsured losses and contract disputes.

Technical Requirements for eSigning and Storage

Electronic execution needs PDF/DOCX uploads, secure authentication, and audit trails compatible with retention rules.

  • File Types: PDF, DOCX, and HTML supported
  • Integrations: Salesforce, Microsoft 365, NetSuite available
  • Authentication: Email, SMS, KBA, or SSO options

Comparing eSignature Vendors for Lease and License Agreement Workflows

Comparison of common eSignature vendors and features relevant to Lease and License Agreement execution and compliance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Yes, trial available Yes, trial available Yes, trial available Yes, trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Lease and License Agreements

Answers to frequent questions about completing, signing, and enforcing Lease and License Agreements, including eSignature and notarization considerations.


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