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Lease Completion Agreement

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LEASE COMPLETION AGREEMENT

This Lease Completion Agreement (the Agreement) is made as of by and between Landlord: and Tenant: (each a Party and together the Parties).

RECITALS

WHEREAS, Landlord and Tenant entered into a lease agreement dated (the Lease) concerning certain premises described as (the Premises);

WHEREAS, pursuant to the Lease, Tenant was required to complete certain construction, improvements, repairs and/or other work (the Work) at the Premises, and the Parties now desire to document the completion, final acceptance, payment and mutual release in respect of the Work; and

WHEREAS, Landlord and Tenant have verified completion of the Work by final inspection on or about and now desire to evidence final settlement and release of claims related to the Work.

NOW, THEREFORE

In consideration of the mutual covenants set forth below and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. DEFINITIONS

1.1 "Completion Date" means the date on which the Work is certified as complete by the Party designated in the Lease and any required final inspections have been performed: .

1.2 "Final Payment" means the sum agreed between the Parties to be paid to settle all outstanding contractor, subcontractor and supplier claims with respect to the Work in the amount of .

2. COMPLETION, ACCEPTANCE AND PUNCHLIST

2.1 Certification of Completion. Tenant certifies that the Work has been completed in accordance with the requirements of the Lease, subject only to the limited items described in the Punchlist. Landlord shall perform a final inspection on the Final Inspection Date set forth above and shall provide written acceptance or a final Punchlist within seven (7) days of such inspection.

2.2 Conditional Acceptance. If Landlord delivers a Punchlist, Tenant shall promptly correct such items within the period specified by Landlord. Upon completion of corrective work, Landlord shall issue written final acceptance. Acceptance shall not waive claims for latent defects or fraud.

3. FINAL PAYMENT, RETAINAGE AND SECURITY DEPOSIT

3.1 Final Payment. Upon Landlord's issuance of written final acceptance, Landlord shall pay Tenant or Contractor the Final Payment stated above, subject to lawful setoffs, permitted deductions and receipt of conditional lien waivers as set forth in Section 5.

3.2 Release of Retainage. Any retainage being held under the Lease or related contracts in the amount of shall be released in accordance with the terms of this Agreement upon receipt of the final unconditional lien waivers described below.

3.3 Security Deposit. Except as otherwise set forth herein, the security deposit held under the Lease shall be addressed as follows:

4. RELEASES AND WAIVERS

4.1 Mutual Release. Upon receipt of the Final Payment and the documentation required by Section 5, each Party releases and discharges the other Party, and its officers, directors, agents, employees, contractors and assigns, from all claims, demands, causes of action, costs and liabilities arising out of or related to the Work, except for (a) claims arising from gross negligence or willful misconduct; (b) express warranties that survive under the Lease; and (c) claims expressly reserved in writing in this Agreement.

4.2 Survival. Obligations that by their nature are intended to survive termination or expiration of the Lease or this Agreement, including indemnities and warranties, shall survive.

5. LIENS, WAIVERS AND DOCUMENTATION

5.1 Prior to disbursement of the Final Payment or release of retainage, Tenant shall deliver to Landlord fully executed unconditional lien waivers/releases from all contractors, subcontractors and suppliers who performed Work or supplied materials, together with sworn statements and evidence of payment to subcontractors where requested. Landlord may withhold payment for any valid and recorded lien or outstanding claim.

5.2 If any lien or claim is asserted against the Premises or the funds held for payment, Tenant shall promptly take commercially reasonable actions, at Tenant's expense, to remove, bond over or otherwise resolve such lien or claim.

6. REPRESENTATIONS AND WARRANTIES

6.1 Each Party represents and warrants that it has full power and authority to enter into and perform this Agreement, that the person executing this Agreement on its behalf is authorized to do so, and that the execution and performance will not violate any other agreement or law.

6.2 Tenant further represents that, to the best of Tenant's knowledge, all subcontractors and suppliers have been paid through the date of this Agreement except as specifically identified in writing and attached hereto.

7. INDEMNIFICATION

7.1 Tenant shall indemnify, defend and hold harmless Landlord and its agents from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of the Work, except to the extent caused by Landlord's gross negligence or willful misconduct.

8. NOTICES

All notices, demands or communications required or permitted by this Agreement shall be given in writing to the addresses set forth below or such other address as a Party designates by written notice in accordance with this Section. Notices shall be effective upon receipt.

9. DEFAULT, REMEDIES AND COSTS

In the event of a breach of this Agreement, the non-breaching Party shall be entitled to all remedies available at law or in equity, including recovery of costs and reasonable attorneys' fees incurred in enforcing this Agreement, unless otherwise limited herein.

10. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

10.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state applicable under the Lease.

10.2 Entire Agreement. This Agreement, together with the Lease and any written attachments or exhibits referenced herein, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, whether written or oral.

10.3 Severability. If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect.

11. AMENDMENTS, WAIVER AND COUNTERPARTS

11.1 Amendments. This Agreement may be amended only by a written instrument duly executed by both Parties.

11.2 Waiver. No waiver by either Party of any breach shall constitute a waiver of any other breach or of any subsequent breach.

11.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Electronic or facsimile signatures shall be binding as originals.

12. MISCELLANEOUS

The Parties acknowledge that they have read this Agreement, understand its terms, and execute it voluntarily. Headings are for convenience only and shall not affect interpretation. Any obligation to pay money hereunder shall be subject to applicable setoffs and lawful deductions.

Landlord:

By:

Date:

Tenant:

By:

Date:

Enter text✕

What a Lease Completion Agreement Is and When It’s Used

A Lease Completion Agreement documents actions parties take at the end of a lease term or upon early termination to confirm condition, final payments, and transfer of possession. It records mutual releases, final inspection results, repairs completed or credited, security deposit reconciliation, and any agreed extensions or renewals. The document creates a clear paper trail that reduces disputes over condition, charges, or remaining obligations and can be used as written evidence in collections or eviction proceedings if necessary.

Why a Lease Completion Agreement Matters for Landlords and Tenants

A Lease Completion Agreement clarifies final responsibilities, preserves evidence of condition and settlement amounts, and limits future disputes. It helps both parties document security deposit accounting, confirm whether repairs were completed or credited, record mileage or utility reconciliations, and state mutually agreed releases or continued obligations under local law such as prorated rent or termination fees.

Why a Lease Completion Agreement Matters for Landlords and Tenants

Who Typically Prepares and Signs This Agreement

Typical users include property managers, landlords, tenants, leasing agents, and legal counsel responsible for closing tenancy matters.

  • Property managers who handle move-outs and security deposit accounting.
  • Tenants seeking written confirmation of returned deposits and release from future claims.
  • Attorneys or mediators drafting settlement terms or resolving landlord-tenant disputes.

The agreement is also used by third parties such as contractors for repairs, escrow agents for deposit disbursement, and courts when settling disputes.

Who Signs and Why

Landlord / Manager

The landlord or property manager signs to confirm receipt of keys, acknowledgment of unit condition, and any deductions from the security deposit. Their signature evidences acceptance of the final condition and agreement to release or bill the tenant as specified.

Tenant / Lessee

The tenant signs to acknowledge move-out condition, agree to any repairs or credits, confirm forwarding addresses for deposit returns, and accept any stipulated obligations after move-out. Signature indicates consent and can limit later claims if properly executed.

Essential Data Elements to Include

Property ID: Street address and unit number
Parties: Full legal names of landlord and tenant
Move-Out Date: MM/DD/YYYY format
Deposit Accounting: Itemized charges and net return
Repairs: Work completed or credit amounts
Possession: Confirmation of keys and access returned

Step-by-Step: Completing the Lease Completion Agreement

Follow these sequential steps to prepare, confirm, and finalize a Lease Completion Agreement so both parties have a clean and enforceable record of the tenancy’s end.

  • 01
    Inspect Unit: Conduct move-out inspection and document condition with photos
  • 02
    Itemize Charges: List deductions from security deposit with amounts
  • 03
    Agree Terms: Record any credits, repairs, or continued obligations
  • 04
    Sign and Date: Both parties sign, date, and exchange copies

Configuring an Online Completion Workflow

When completing online, set fields, authentication, and delivery options to match the document’s legal needs and the parties’ access.

Field Configuration
Signature Fields Assign to each signer and require date fields
Authentication Email link or SMS code; choose stronger KBA if needed
Reminders Automated reminders at configurable intervals
Final Copies Automatic PDF copy sent to all signers

Where to Send, File, and Store the Completed Agreement

Route the final signed document to all parties, retain a copy in the property file, and ensure the document is stored in a secure, retrievable location for the required retention period.

  • Tenant Copy: Email or deliver a signed PDF to tenant for their records
  • Landlord File: Store signed copy in lease file and accounting records
  • Escrow / Agent: If deposit is held by third party, provide signed agreement to escrow
  • Court / Arbitrator: Retain certified copy if dispute is expected

Digital Signing and eSubmission: Platform Requirements

Use an eSignature provider that supports audit trails, secure storage, and the authentication level your state or lease requires.

  • Integrations: Salesforce, NetSuite, Google Workspace, Box
  • File Formats: PDF, DOCX, and exported audit reports
  • Security: AES-256 at rest; TLS 1.2/1.3 in transit

Key Timelines and Typical Deadlines to Track

Lease completion often triggers statutory deadlines for deposit returns, dispute windows, and filing claims. Track these dates carefully from the move-out or effective termination date.

Move-Out Inspection Deadline:

Perform inspection on or before possession date

Deposit Return Window:

Typically 14–60 days depending on state law

Itemized Statement Deadline:

Provide within the state-mandated deposit return period

Damage Claim Filing:

File in small claims within statute of limitations

Record Retention:

Keep completion records for at least 3–7 years

Notarization and Witness Steps for Greater Certainty

Where extra authentication is desired or required, follow these notarization and witness steps to strengthen the document’s evidentiary value.

01

Step 1: Prepare Originals

Have the final document printed or a certified PDF ready for signing

02

Step 2: Sign in Presence

Parties sign in presence of notary and witnesses if required

03

Step 3: Notary Acknowledgement

Notary completes acknowledgment and adds seal

04

Step 4: Witness Attestation

Witnesses sign where state law or lease requires

05

Step 5: Retain Journal Entry

Notary records session per state RON/IPEN rules

06

Step 6: Distribute Copies

Provide executed copies to all parties and escrow

07

Step 7: Store Securely

Archive original and certified copies per retention policy

08

Step 8: Record Recording

Record any required local filings if the agreement affects title

Common Mistakes to Avoid When Preparing This Agreement

  • Using informal names or nicknames that mismatch lease records and bank accounts
  • Failing to itemize deductions with receipts or invoices attached
  • Not confirming possession (keys returned) before releasing deposit
  • Skipping signatures for all listed parties including agents or guarantors

Legal Risks and Potential Penalties for Errors

Wrongful Withholding: Tenant may recover statutory damages and attorney fees
Late Accounting: State law fines for failing to provide itemized deposit list
Invalid Signature: Unsigned or improperly authenticated agreement may be unenforceable
Incorrect Names: Mismatched party names can void parts of the agreement
Improper Notices: Failure to meet notice requirements may delay eviction or claims
Recordkeeping Failures: Loss of evidence that supports or contests deductions

Supporting Documents and Export Options to Include

A complete record bundles the executed agreement with supporting receipts, inspection photos, vendor invoices, and any notices served; export options ensure accessibility for audits.

Inspection Report

Attach dated photos and a signed checklist describing condition and noted damages with locations

Receipts and Invoices

Include contractor invoices and repair receipts that support deducted amounts from deposit

Notices

Attach move-out notices, final utility bills, or written extension agreements

Export Formats

Save as PDF/A for long-term retention; also keep DOCX if edits or redactions are needed

Practical Tips for a Clear and Enforceable Completion Agreement

Use plain language, include exact monetary figures, and attach supporting proof to reduce ambiguity and post-termination disputes.

Be Specific
Describe repairs and amounts precisely and avoid vague phrases like 'reasonable wear'
Attach Evidence
Include dated photos and contractor receipts linked to each deduction
Confirm Possession
Record keys returned and access termination to avoid later claims
Retain Copies
Keep signed originals and certified electronic copies for the retention period

eSignature Vendor Comparison for Lease Completion Workflows

Compare starting pricing and core features for common eSignature providers used to execute lease completion agreements. signNow appears first as the platform column per vendor-comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Examples of Lease Completion Agreements in Use

Real-world scenarios illustrate how the agreement resolves common move-out issues and documents settlement terms between landlord and tenant.

Apartment Move-Out

A tenant and manager inspect with photos and list repairs

  • Two repair invoices total $420
  • The agreement deducts $420 from the deposit, documents key return, and both parties sign to prevent future claims.

Early Termination Settlement

A tenant ends a 12-month lease at month six

  • Parties agree on prorated rent and a termination fee of one month’s rent
  • The signed completion agreement records the agreed payment schedule and mutual release of further obligations.

FAQs and Troubleshooting for Lease Completion Agreements

Answers to common questions about enforceability, signatures, retention, and disputes when using a Lease Completion Agreement.


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