Property ID
Street address, unit numbers, and legal description to unequivocally identify the leased premises for title and recording purposes.
A concise lease letter reduces ambiguity about tenant obligations, speeds title and underwriting review, and minimizes closing delays by documenting rent terms, deposits and assignment permissions in one place.
Key participants in a sale involving leased property often exchange a lease letter to document occupancy and financial terms before closing.
The document helps all parties align expectations and avoid post-closing disputes about tenant rights and rent collections.
Title officers or escrow agents use the lease letter to confirm recorded documents and lien priorities; they rely on it to clear title exceptions and prepare closing packages for buyer and lender review.
Property managers or leasing directors supply tenant contact, current rent status and deposit information; their input ensures buyer receives an accurate rent roll and occupancy verification before purchase.
Street address, unit numbers, and legal description to unequivocally identify the leased premises for title and recording purposes.
Full tenant name, contact information and tenant entity type (individual, LLC, corporation) to confirm who holds lease obligations.
Lease start date, expiration date and any renewal options or extension rights that affect the buyer’s expected cash flow and possession timeline.
Current base rent, payment frequency, escalation clauses and any prepaid rent or concessions affecting purchase calculations.
Amount held, where funds are maintained and conditions for return or transfer at closing to prevent post-closing disputes.
Statement of whether lease assignment consent is required, tenant estoppel facts, and existing defaults or outstanding landlord claims.
| Field | Configuration |
|---|---|
| Authentication Method | Email link | SMS code | ID verification |
| Reminder Schedule | Send reminders every 3 days until signed |
| Document Expiration | Set expiration 30 days after send |
| Routing Order | Sequential or parallel signer order |
Choose a platform that supports the file types and integrations your team relies on.
Ensure the selected platform provides an audit trail, secure storage and the authentication level required by your lender or title company.
Deliver the lease letter within the buyer's due diligence period.
Allow 3–5 business days for seller or manager replies.
Lender may require review within 5–10 business days.
Schedule any required notary or RON session within the closing window.
Confirm receipt by title and lender at least 48 hours before closing.
Ensure the signed version is the executed original submitted for notarization.
Notary checks government ID and signer authority.
In-person or Remote Online Notarization (RON) per state rules.
For RON, retain audio-video recording if required.
Notary completes journal entry and applies seal.
Provide signed notarized copy to buyer and title.
Lender confirms notarization meets underwriting standards.
Record documents only when required by closing instructions.
| Document Type | Purpose | When Used |
|---|---|---|
| Lease Letter To Buyer | confirm lease facts | sale due diligence |
| Estoppel Certificate | tenant confirmation | lender underwriting |
| Assignment of Lease | transfer tenant rights | post-closing transfer |
| Purchase Addendum | modify sale terms | contract negotiation |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |