Are electronic signatures legally valid?

Yes. Electronic signatures are legally binding when they meet ESIGN requirements: intent, consent, attribution, and record retention (15 U.S.C. ch. 96). UETA governs intrastate transactions in most states.

Do listings need notarization or witnesses?

Not typically for a broker listing agreement, but local deed or power-of-attorney requirements may need notarization or witnesses; confirm with county recording and state law.

What if a signer used the wrong name?

If the signer’s name does not match legal ownership records, correct via addendum or re-signing by an authorized individual to avoid enforceability problems and commission disputes.

Can I use Remote Online Notarization (RON)?

Many states permit RON with identity proofing and audio-video recording; verify your state RON rules and preserve the notarization record per state requirements.

How do I correct a signed agreement?

Use an amended agreement or signed addendum; avoid altering executed pages. Document consent to changes and keep an audit trail to preserve enforceability.

How should signed agreements be stored?

Store signed copies with a complete audit trail in encrypted storage. Retain originals per retention schedule and ensure records are reproducible for audits or disputes.

Electronic Signature
Templates
Real estate
Lease Listing Agreement

Lease Listing Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEASE LISTING AGREEMENT

Parties

Owner Name:

Owner Contact Information Listing Broker / Agent Broker Contact Information

Property Identification

Property Address

Parcel / APN: Unit / Suite:

Legal Description

Listing Terms

Listing Type: Exclusive Right to Lease Non-Exclusive/Multiple Listing

Listing Period Start: End:

Proposed Rent and Lease Term

Proposed Lease Term (months): Possession Date:

Security Deposit Amount (if known)

Compensation; Commission

Broker Compensation (select one):

Percentage of first month's rent:

Flat fee: $

Commission is earned and payable upon the execution of a lease by a tenant procured by Broker, or if Owner accepts a tenant procured by Broker within a protection period of days following termination of this Agreement.

Broker Services and Duties

Broker shall use reasonable efforts to market the Property, show the Property to prospective tenants, prepare and present offers, assist with tenant screening and credit checks, and advise Owner on lease terms. Broker is authorized to advertise, place signs, list the Property on appropriate marketing mediums, and to cooperate with other brokers.

Tenant Screening Authorization

Owner Responsibilities

Owner represents that Owner has full authority to lease the Property, that all information provided to Broker is accurate, and Owner will promptly disclose known defects or conditions material to a tenant's decision.

Utilities and Maintenance Responsibilities

Property Disclosures

Lead-Based Paint Disclosure (if Property was constructed prior to 1978): Yes No

Other Known Conditions

Default, Termination, and Remedies

If Owner materially breaches this Agreement, Broker may terminate and pursue available legal remedies, including recovery of earned commission. If Broker fails to perform material obligations, Owner may terminate this Agreement upon written notice and the parties shall account for commissions due on pending transactions.

Indemnification; Insurance

Owner shall indemnify and hold Broker harmless from claims arising from Owner's negligent acts, representations, or failure to disclose material facts. Broker shall maintain commercially reasonable errors and omissions insurance and general liability insurance as required by Broker's policies.

Miscellaneous

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located. Venue for disputes shall be the courts of the county where the Property is located.

Entire Agreement: This Agreement contains the entire agreement of the parties concerning the listing and supersedes all prior negotiations and agreements, whether written or oral. Any amendment must be in writing and signed by both parties.

Acknowledgment

By signing below, Owner authorizes Broker to act as exclusive agent as indicated above, and Broker acknowledges acceptance of this appointment and agrees to perform the services described herein in exchange for the compensation set forth.

Owner Printed Name:

By:

Date:

Broker Printed Name:

By:

Date:

What the Lease Listing Agreement Is and what it covers

A Lease Listing Agreement is a contract between a property owner (or their authorized agent) and a real estate broker or property manager that gives the broker the exclusive or non-exclusive right to market a rental unit, locate tenants, and negotiate lease terms on behalf of the owner. The agreement typically defines the property description, listing period, marketing responsibilities, commission or fee structure, tenant screening standards, allowable lease terms, and termination conditions. It creates duties for both parties and documents the broker’s authority to act, which is essential for enforceability and dispute resolution.

Why a professional Lease Listing Agreement matters

A clear Lease Listing Agreement sets expectations, assigns responsibilities, and documents authority, reducing disputes over commissions, tenant selection, and marketing scope. It preserves evidence of consent and timing, which matters for enforcement and recordkeeping under state law and applicable federal rules such as ESIGN and UETA for electronic execution.

Who typically completes a Lease Listing Agreement

Parties who commonly prepare or complete this agreement include property owners, property managers, leasing brokers, and their legal or administrative staff.

Independent landlords managing one or a few rental units who need a documented broker relationship and commission terms.
Property management companies that represent multiple owners and require standardized listing and tenant screening protocols.
Real estate brokers and leasing agents who use the agreement to confirm exclusivity, marketing duties, and commission entitlement.

Use the agreement whenever a broker will actively market or negotiate leases for a property to ensure clarity on fees, term, and authority.

Key signatories and their roles

Listing Agent

Licensed broker or agent who will market the property, present offers, and coordinate tenant screening. The agent’s obligations include timely communication, advertising responsibly, and following owner instructions; the agent should keep audit-ready records of showings, offers, and communications.

Property Owner

The legal owner or authorized representative who grants listing authority and agrees to fee arrangements. The owner must disclose material property conditions, provide access for showings, and accept responsibility for lease terms offered under the broker’s authority.

Essential data elements and document metadata

Property Identifier: Street address and unit number

Owner Details: Full legal name of owner

Agent Details: Brokerage name and license number

Listing Term: Start and end dates

Compensation: Fee percentage or flat amount

Execution Metadata: Signer name, date, IP, audit trail

Common preparation pitfalls to avoid

Undefined exclusivity periods that create disputes over entitlement to commission and double-marketing conflicts.
Vague commission language using terms like 'reasonable fee' instead of a specified percentage or dollar amount.
Missing authority language that fails to confirm the signer is authorized to bind the property owner.
Failing to document tenant screening criteria or allowable tenant concessions, which can cause post-execution disagreements.

Step-by-step: How to complete a Lease Listing Agreement

Follow these steps in order to ensure a complete, enforceable listing agreement with clear roles and terms.

01

1. Identify parties: Enter full legal names and brokerage licenses.
02

2. Describe property: Include full address, unit, and any parking or storage details.
03

3. Define services: List marketing, showing, and screening responsibilities.
04

4. Set compensation: State commission or flat fee and payment timing.

Typical listing workflow from agreement to lease

A standard workflow moves from signed listing agreement through marketing, applicant screening, lease negotiation, and final lease execution.

Agreement signed: Owner and broker sign listing to start authority.
Property marketed: Broker advertises and schedules showings per terms.
Applicants screened: Background checks and references reviewed against criteria.
Lease executed: Chosen applicant signs lease; commission is paid.

Digital workflow settings to configure before sending

Set up your eSignature and routing options to reduce signer friction and preserve audit data.

Field	Configuration
Signer Order	Sequential or parallel as needed
Authentication	Email link or SMS code
Required Fields	Make names, dates, and signature mandatory
Audit Trail	Enable full logs and timestamps

Digital signing and platform considerations

Choose an eSignature platform that supports audit trails, conditional fields, and the integrations you need.

Integrations: Salesforce, NetSuite, Google Workspace
File formats: PDF and DOCX supported
Security: TLS 1.2/1.3 and AES-256 at rest

Verify HIPAA, SOC 2, and ESIGN/UETA compliance if handling medical or regulated tenant data, and enable signer authentication per risk level.

Core components to include in a professional Lease Listing Agreement

A complete agreement anticipates marketing, compensation, owner disclosures, term limits, termination, and recordkeeping obligations to reduce later disputes.

Authority

Expressly state whether the listing is exclusive or non-exclusive and the agent’s power to negotiate and accept offers on owner’s behalf.

Term

Specify clear start and end dates, renewal mechanics if any, and the effect of early termination on commissions and obligations.

Compensation

Detail commission percentage, flat fees, payment timing, and whether fees apply if owner re-leases within a defined protected period.

Marketing Scope

Describe permitted advertising channels, signage rules, showings, and any owner approvals required before marketing.

Screening Standards

Document minimum credit, income ratios, criminal- and rental-history checks, and who bears screening costs.

Recordkeeping

Require retention of offers, communications, and signed addenda for dispute resolution and audit trails.

Key timeframes and deadlines to track

Track these dates so marketing, tenant selection, and lease signing occur within the contract window and to protect commission rights.

Listing Effective Date:

Start of broker authority to market and accept offers.

Marketing Window:

Period during which listings are advertised.

Application Response:

Typical 3–7 day window for application decisions.

Lease Execution Deadline:

Date by which selected tenant must sign lease.

Occupancy Date:

Date tenant may take possession of the unit.

Risks and potential legal consequences

Commission Disputes: Contract claims

Misrepresentation: Fraud or rescission risk

Fair Housing Violations: 42 U.S.C. §3601 exposure

Privacy Breach: Regulatory fines possible

Invalid Signature: Enforceability concerns

Late Filings: Local penalty fees

eSignature pricing and feature snapshot for Lease Listing workflows

Comparison of entry pricing and core capabilities often used for executing Lease Listing Agreements. Prices reflect annual billing where applicable.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and troubleshooting

Answers to common questions on enforceability, notarization, and signature corrections for Lease Listing Agreements handled electronically.

Need help? Contact support

Are electronic signatures legally valid?
Yes. Electronic signatures are legally binding when they meet ESIGN requirements: intent, consent, attribution, and record retention (15 U.S.C. ch. 96). UETA governs intrastate transactions in most states.
Do listings need notarization or witnesses?
Not typically for a broker listing agreement, but local deed or power-of-attorney requirements may need notarization or witnesses; confirm with county recording and state law.
What if a signer used the wrong name?
If the signer’s name does not match legal ownership records, correct via addendum or re-signing by an authorized individual to avoid enforceability problems and commission disputes.
Can I use Remote Online Notarization (RON)?
Many states permit RON with identity proofing and audio-video recording; verify your state RON rules and preserve the notarization record per state requirements.
How do I correct a signed agreement?
Use an amended agreement or signed addendum; avoid altering executed pages. Document consent to changes and keep an audit trail to preserve enforceability.
How should signed agreements be stored?
Store signed copies with a complete audit trail in encrypted storage. Retain originals per retention schedule and ensure records are reproducible for audits or disputes.

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