Parties
Full legal names and entity types for landlord and tenant, including contact information and authorized signers for clarity.
A concise Lease Proposal Agreement records agreed deal points, reduces drafting cycles, and documents mutual intent. Properly executed electronic or paper proposals speed negotiation and preserve evidence of the parties’ terms while protecting legal positions under ESIGN (15 U.S.C. §7001) and state UETA laws.
Common users include leasing agents, property managers, landlords, tenant representatives, and in-house legal teams preparing initial offers.
Each party should confirm signatory authority and whether the proposal is binding or non-binding before signing to avoid unintended obligations.
Full legal names and entity types for landlord and tenant, including contact information and authorized signers for clarity.
Complete street address and suite or unit number, plus a clear description of leased premises and included common areas.
Start date, lease length, renewal options, and any early termination rights or holdover provisions stated plainly.
Base rent, payment frequency, escalation formula, security deposit amount, and payment due dates with late fee triggers.
Allowance amounts, contractor approval process, ownership of improvements, and completion schedule where applicable.
Contingencies such as financing, inspections, permits, insurance minimums, and required approvals to close the deal.
| Field | Configuration |
|---|---|
| Signer Order | Sequential signing with landlord first then tenant |
| Authentication | Email link plus optional SMS code for higher assurance |
| Required Fields | Make rent, term, and signature fields mandatory |
| Access Expiration | Set signing links to expire after 30 days |
Use a platform that preserves an audit trail, supports PDF and DOCX, and meets applicable compliance needs.
Ensure the chosen platform can export a tamper-evident PDF with an audit trail and store documents per your retention policy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes on business plans | Yes on business plans | Yes | Yes on select plans |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
State how long the proposal remains open, commonly 7–30 days
Specify exact due date for any holding deposit
List inspection, financing, or approval cutoffs with dates
Define the intended start date and any rent abatement timing
Set a target date to exchange final lease drafts and signatures
Proposal sent to counterparty for review and response
Parties finalize terms and agree on revisions
All authorized signers sign and date the agreement
Deliver signed copies, notarize/record if required
Small property manager digitized proposals to close deals faster
Venture firm standardized proposal templates to reduce editor cycles