Identification
Full legal names, business IDs or personal IDs, and primary contact details so identity verification and background checks can proceed without ambiguity.
Using a consistent Lease Submission Form reduces processing delays, minimizes back-and-forth requests for missing information, and creates an auditable record for legal review. Standardized submissions make it easier to compare proposals, complete credit and background checks, and route documents through approvals while preserving the submission date and original terms.
Several roles commonly prepare or act on lease submissions; each has different responsibilities and information needs.
Choosing the right preparer and recipient streamlines review and helps ensure the lease moves to approval without avoidable delays.
| Field | Configuration |
|---|---|
| Required fields | Full name | Effective date | Rent |
| Attachments | Proof of funds | ID | Credit report |
| Routing | Broker → Property manager → Owner |
| Notifications | Email alerts to each approver |
Confirm the receiving system supports your file types and desired signing methods before sending the Lease Submission Form.
Full legal names, business IDs or personal IDs, and primary contact details so identity verification and background checks can proceed without ambiguity.
Clear start and end dates, rent amount and payment frequency, escalations, and any rent-free or concession periods that affect cashflow.
Bank statements, proof of funds, or guarantor information to substantiate the tenant’s ability to meet lease obligations during the initial months.
Attach lease draft, exhibits, insurance certificates, and prior landlord references to reduce administrative follow-up and speed underwriting.
Identify who can sign on behalf of the entity and include corporate resolution or power of attorney documents when applicable.
Indicate required signers, approval order, and any deadlines to ensure the submission follows the intended review path.
1–5 business days for basic completeness checks
3–10 business days depending on credit and financial verification depth
2–7 business days for standard lease terms
Often within 1–3 business days of completed reviews
Some offers expire in 48–72 hours if not accepted
Timestamped receipt and confirmation to sender
Completeness and mandatory attachments verified
Credit and financial checks completed
Lease signed and copies distributed
A small commercial landlord standardized a submission checklist to reduce review time by eliminating missing attachments
A regional property manager implemented digital submissions with signing and storage
| Field | Configuration |
|---|---|
| Applicant name | Required; auto-validate via Magic fields |
| Proof of funds | Required attachment; PDF only |
| Signers | Define role-based signer order |
| Notifications | Auto email on completion |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |