Client Identity
Full legal name, alternate names, date of birth for individuals or registered entity name and jurisdiction for legal entities; supports ID verification and record matching.
A complete Legal Account Opening Request Form reduces onboarding delays, supports regulatory compliance, and documents authority and consent clearly. Accurate forms protect the organization from liability, enable correct tax reporting, and create an auditable record of who may transact on the account.
Different roles interact with the form during onboarding: the client (or entity representative) fills it out, compliance reviews it, and operations or finance finalize acceptance.
Accurate completion at the start reduces downstream corrections, avoids backup withholding triggers, and speeds account activation.
A Compliance Officer reviews submitted forms for KYC/AML and beneficial-ownership completeness, flags missing taxonomy or PEP status, and either approves or escalates items requiring enhanced due diligence. Their review determines whether the applicant meets internal and regulatory acceptance criteria.
An Authorized Signer is the person legally empowered to open and operate the account on behalf of the client or entity; they must provide valid identification, sign required attestations, and may be asked to provide documentation proving corporate authority or partnership consent.
Full legal name, alternate names, date of birth for individuals or registered entity name and jurisdiction for legal entities; supports ID verification and record matching.
Tax identification number (SSN/EIN), taxpayer classification, and W-9/W-8 status to correctly handle reporting and backup withholding requirements.
Names, ownership percentages, and control roles for beneficial owners required by AML and corporate transparency rules; includes required attestations.
Names and titles of persons authorized to sign, with evidence of authority such as corporate resolutions or partnership agreements when applicable.
Declared account type, primary use (escrow, trust, operating), and expected activity to help with transaction monitoring and risk scoring.
Explicit consent language for electronic records and e-signature acceptance, data sharing, tax reporting, and any consumer disclosures required by law.
Prepare documents in standard digital formats and confirm integration needs before submission.
Use platform-ready formats and integrations to reduce manual data entry and support audit trails during onboarding.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica moved account intake online to reduce back-and-forth with clients.
A property management firm adopted digital signing for escrow and trust accounts.