Establishing secure connection…Loading editor…Preparing document…

Legal Additional Location Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

LEGAL ADDITIONAL LOCATION FORM

This Additional Location Form (the "Form") is entered into as of by and between Client Name: a organized under the laws of with principal place of business at ; and Service Provider Name: a organized under the laws of with principal place of business at .

RECITALS

WHEREAS, Client and Provider are parties to an existing agreement entitled the Agreement under which Provider provides certain services and/or occupies specified premises; and

WHEREAS, Client desires to add an additional physical location to the Agreement for the purpose of conducting permitted activities and Provider is willing to add such location subject to the terms and conditions set forth herein; and

WHEREAS, the parties intend for this Form to supplement and modify the Agreement solely as to the inclusion and treatment of the additional location identified below.

NOW, THEREFORE

In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. ADDITION OF LOCATION

1.1 Additional Location. Client hereby adds the following additional location to the Agreement as of the Commencement Date specified in Section 2. The location will be subject to the terms of the Agreement as modified by this Form.

2. TERM AND COMMENCEMENT

2.1 Commencement Date. The additional location shall be deemed added to the Agreement effective as of (the "Commencement Date").

2.2 Term. The term applicable to the additional location shall be coterminous with the Agreement unless otherwise specified herein or agreed in writing by the parties.

3. COMPLIANCE WITH LAWS; PERMITS

3.1 Each party shall comply with all applicable federal, state and local laws, codes, ordinances, regulations and permits with respect to the additional location. Client shall obtain and maintain, at Client's expense, any licenses, permits or approvals necessary for Client's use of the additional location, and Provider shall cooperate in good faith to facilitate such approvals where Provider's consent is reasonably required.

4. IMPROVEMENTS AND ALTERATIONS

4.1 Any improvements, modifications, or alterations to the additional location required for Client's intended use shall be performed only with the prior written consent of Provider when such consent is required by the Agreement. Unless otherwise agreed, Client shall be responsible for the cost and completion of such improvements in a commercially reasonable manner and in compliance with applicable laws.

5. INSURANCE AND INDEMNITY

5.1 Insurance. Client shall procure and maintain insurance policies for the additional location with coverages and limits at least equal to those required under the Agreement. Client shall deliver certificates of insurance naming Provider as an additional insured or loss payee where required by the Agreement or by law.

5.2 Indemnity. Each party shall indemnify, defend and hold harmless the other party from and against any claim, liability, loss, damage or expense arising out of the indemnifying party's breach of this Form, negligent acts or omissions, or willful misconduct relating to the additional location, except to the extent caused by the indemnitee's negligence or willful misconduct.

6. FEES, CHARGES AND COSTS

6.1 Additional Fees. Any additional fees, rent, taxes, or operational costs associated with the additional location shall be allocated in accordance with the Agreement or as follows:

7. NOTICES

7.1 All notices, requests, consents and other communications required or permitted under this Form shall be in writing and delivered to the addresses set forth below (or to such other address as either party may specify in writing in accordance with this Section). Notices shall be effective upon receipt as provided in the Agreement.

8. REPRESENTATIONS AND WARRANTIES

8.1 Each party represents and warrants to the other that such party has the full power and authority to enter into and perform its obligations under this Form, that the execution and delivery of this Form has been duly authorized by all necessary action, and that this Form constitutes a legal, valid and binding obligation enforceable against such party in accordance with its terms.

9. CONFIDENTIALITY

9.1 The parties shall treat information relating to the additional location and the terms of this Form as Confidential Information in accordance with the confidentiality obligations in the Agreement. Neither party shall disclose such information except as permitted under the Agreement or required by law.

10. MISCELLANEOUS

10.1 Governing Law. This Form shall be governed by and construed in accordance with the laws of the state specified in the Agreement or, if not specified, by the laws of the state of , without regard to conflict of law principles.

10.2 Entire Agreement. This Form, together with the Agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings and agreements, whether written or oral, relating to the additional location.

10.3 Severability. If any provision of this Form is determined to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired.

10.4 Amendments; Waiver. No amendment, modification or waiver of any provision of this Form shall be effective unless in writing and signed by both parties. No failure or delay by either party in exercising any right shall operate as a waiver of that right.

10.5 Counterparts. This Form may be executed in counterparts, each of which shall be an original and all of which together shall constitute one and the same instrument. Electronic signatures and transmitted copies bearing signatures shall be binding as originals.

AUTHORIZATION

The undersigned representatives each warrant that they are duly authorized to execute this Form on behalf of the party for which they sign and that such signature binds the party to the terms of this Form.

Client Printed Name:

By:

Date:

Provider Printed Name:

By:

Date:

Enter text✕

What the Legal Additional Location Form Is

A Legal Additional Location Form records an entity's newly added physical or mailing location for legal, regulatory, or contractual purposes. It is used to notify counterparties, state agencies, and service providers of a new branch, office, or registered place of business so official notices and obligations route correctly. The form typically captures the location name, street address, mailing address if different, effective date, authorized contact, and the legal basis for adding the location. Use of a consistent form reduces service and compliance risk when an organization expands operations.

Why use a standardized additional location form

A standardized form creates a clear legal record of added locations, supports accurate service of process and contract notices, and helps meet state filing and tax reporting obligations. It reduces ambiguity about effective dates and responsible contacts across internal teams and external parties.

Why use a standardized additional location form

Who typically completes the Legal Additional Location Form

Organizations and their authorized representatives complete this form when adding a branch, office, or registered location to the company's legal footprint.

  • Corporate legal or compliance teams responsible for entity governance and filings.
  • Facilities or operations staff handling physical address setup and vendor notifications.
  • Outside counsel or registered agents when state filings or notarized acknowledgements are required.

Completion can involve in-house legal, compliance, facilities, or external counsel depending on filing or notarization requirements for the jurisdiction and document type.

Core sections every professional form should include

A complete Legal Additional Location Form groups location details, legal entity identification, contact and authorized signer information, effective dates, attachments, and declaration language that confirms accuracy and authority.

Entity ID

Full legal entity name and state of formation — ties the location to the correct legal entity and avoids filing attributions errors.

Location Details

Street address, suite, city, state, ZIP, county, and mailing address if different; precise address information is required for service of process and tax jurisdiction.

Effective Date

Date the location becomes official; this date triggers obligations, tax registration, and possible licensing requirements in some states.

Authorized Contact

Name, title, phone, and email of the local contact responsible for records and notices; useful for inspections and regulatory correspondence.

Attachments

Supporting documents such as lease, municipal business license, or zoning approval to validate authority to occupy or operate at the new location.

Signature Block

Authorized signer name, title, signature, and date plus statement of authority; notarization or witness lines when jurisdictionally required.

Step-by-step: completing and submitting the form

Follow this sequential checklist from data entry through signature and distribution to ensure a complete filing and record.

  • 01
    Gather documents: Collect entity formation records, lease, and local licenses before starting the form.
  • 02
    Enter detailed data: Populate address, effective date, and contact fields precisely to avoid later disputes.
  • 03
    Authorize signature: Have an authorized officer sign and date; include corporate capacity language if required.
  • 04
    File and distribute: Submit to state agency, registered agent, and relevant counterparties; retain copies for records.

Typical digital workflow settings for online completion

Configure these settings when you digitize the form to preserve legal validity and streamline routing.

Field Configuration
Authentication Email link plus optional SMS or ID verification for higher assurance
Notifications Automatic email confirmations to signer and internal stakeholders
Signing Order Sequential or parallel routing depending on internal approvals
Attachments Require PDF proof files before submission is allowed

How electronic completion and distribution typically operate

An online signing workflow mirrors paper steps with digital controls for identity, audit trail capture, and automated distribution.

  • Upload Document: Sender uploads the PDF or Word form to the signing platform.
  • Place Fields: Add signature, date, and text fields where required on the form.
  • Invite Signers: Send signing links or email invites with authentication steps configured.
  • Capture Audit Trail: Platform records timestamp, IP, and actions to support legal attribution.

Technical considerations for eSubmission and integrations

Ensure the provider offers audit trails, retention controls, and any needed regulatory certifications before eSubmitting sensitive or regulated records.

  • File Formats: PDF and DOCX supported
  • Integrations: Salesforce, Microsoft 365, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced ID checks

Timing considerations and typical processing expectations

Deadlines vary by purpose and jurisdiction; plan for internal approvals, state processing, and distribution to affected parties.

Submit upon change:

File the form as soon as the location is added to limit service and tax risk

Notarization timing:

Obtain notarization at signing if the jurisdiction or counterparty requires it

State processing time:

Processing ranges from same day to several weeks depending on the state office

Internal approval:

Allow time for board or manager approvals when corporate authority is required

Record retention start:

Retention begins on effective date or filing date, as applicable

Security and compliance controls to include

Encryption: TLS 1.2/1.3, AES-256 at rest
Audit Trail: Tamper-evident logs
Access Control: Role-based user permissions
BAA Availability: HIPAA BAA supported
21 CFR Support: Part 11 capabilities
Certifications: SOC 2, ISO 27001

Common mistakes to avoid when preparing the form

  • Entering an informal or DBA name instead of the exact legal entity name can invalidate filings or cause registration mismatches with the state.
  • Using a PO box as the primary physical address where the statute requires a street address may lead to rejected filings or enforcement complications.
  • Failing to obtain required notarization or witness signatures for the jurisdiction delays processing and may necessitate re-execution of the form.
  • Omitting attachments such as lease or license documents commonly triggers vendor or agency requests and prolongs setup or approvals.

Potential consequences of incorrect or late filings

Rejected Filing: Refile required
Service Risk: Missed legal notices
Tax Exposure: Nexus or registration penalties
Fines: State agency fines possible
Contractual Breach: Counterparty remedies
Administrative Delay: Operational impact

Comparing eSignature providers for completing and filing the form

Key vendor differences affecting cost and compliance include starting price, trial availability, bulk sending, audit trails, HIPAA support, and envelope or session caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-world examples of form use

Examples illustrate how different organizations use the form to meet legal and operational needs.

New Branch Setup

A regional retailer adds a store location to accept local deliveries and tax collection

  • The effective date triggers sales tax registration
  • The retailer attached lease and business license PDFs and updated vendor contracts to the new address to avoid revenue holdbacks.

Professional Office Addition

A law firm opens a satellite office and updates its registered practice address

  • Signatory is managing partner with authority confirmed in a board resolution
  • The firm notarized the signature and filed notices with its malpractice insurer and state bar to maintain compliance.

Frequently asked questions about the Legal Additional Location Form

Answers to common questions about authority, notarization, state variations, and digital signing for this form.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users