Legal Description
Full lot, parcel, or metes-and-bounds description or assessor parcel number to precisely identify the property.
Using a Legal Affidavit of Value clarifies transfer consideration for recorders and tax authorities, reduces the risk of assessment errors, and documents claimed exemptions or adjustments in a formal, sworn record.
Common participants include closing agents, title companies, buyers and sellers, and attorneys who handle real estate transfers.
County recorders and assessors rely on the affidavit to process recording fees and compute any transfer taxes or exemptions.
| Field | Configuration |
|---|---|
| Document Type | Affidavit of Value (PDF preferred) |
| Signer Authentication | Email + SMS or enhanced ID verification |
| Notary | In-person or RON based on state rules |
| Filing Destination | County recorder or electronic recording vendor |
Select a platform that accepts standard document types and integrates with your closing tools and storage.
Use solutions that create an audit trail and produce a tamper-evident signed PDF for recording and long-term retention.
File affidavit with deed at time of recording where possible.
Some counties allow short windows; verify local rules before delay.
Transfer tax reporting follows county or state timelines.
Notarization must match signature date; RON rules may require archived A/V.
Recorders retain copies per local recordkeeping statutes.
Collect transfer documents and compute consideration.
Complete signer authentication before notarization.
Submit deed and affidavit to county recorder.
Store signed affidavit with closing package and digital backup.
Full lot, parcel, or metes-and-bounds description or assessor parcel number to precisely identify the property.
Full legal names of buyer(s) and seller(s) as they appear on deed and closing documents.
Clear statement of sale price, non-cash consideration, and any allocations affecting transfer tax.
Statement of statutory exemption with citation or checkbox for local transfer tax codes.
Sworn statement text attesting to truthfulness under penalty of perjury, per local requirements.
Notary acknowledgment area meeting state standards for ink or electronic notarization.
| Document Type | Purpose | Notarization |
|---|---|---|
| Affidavit of Value | report consideration | |
| Deed | conveys title | |
| Transfer Tax Declaration | calculates tax due | |
| Sales Disclosure | market data only |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |