Legal Affidavit Procedure

LEGAL AFFIDAVIT PROCEDURE

This Legal Affidavit Procedure ("Procedure") is made and entered into as of by and between Party A: , an entity of type Individual Corporation LLC with principal place of business at ; and Party B: , an entity of type Individual Corporation LLC with principal place of business at .

RECITALS

WHEREAS, Party A may from time to time prepare or require affidavits and sworn statements for the purpose of verifying facts, establishing chain of custody for documents, or supporting filings in administrative or judicial proceedings; and

WHEREAS, Party B provides support services and policies governing the preparation, review, notarization, preservation, and distribution of affidavits on behalf of Party A; and

WHEREAS, the parties desire to set forth a uniform Procedure that establishes required content, execution steps, notarial requirements, and records retention for all affidavits governed by this Procedure.

NOW THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the parties agree as follows.

1. DEFINITIONS

1.1 "Affidavit" means a written statement of facts signed by the affiant under penalty of perjury and sworn before a notary public or other authorized official.

1.2 "Affiant" means the individual who personally makes the affidavit and attests to the truth of the facts therein.

1.3 "Supporting Documents" means all exhibits, records, or electronic files explicitly referenced in the affidavit and attached or otherwise identified in accordance with Section 3.

2. SCOPE AND PURPOSE

2.1 This Procedure applies to all affidavits prepared for use by either party in any administrative, regulatory, contractual, or judicial matter, unless a court, statute, or other binding authority prescribes different requirements for a specific proceeding.

3. AFFIDAVIT CONTENT REQUIREMENTS

3.1 Every affidavit must contain all of the following minimum elements:

(a) A caption identifying the matter, docket or file number where applicable and the title of the proceeding or transaction; and

(b) The affiant's full legal name, title or relationship to the subject matter, and current address; and

(c) A concise, chronological statement of facts within the affiant's personal knowledge; and

(d) A list of all Supporting Documents referenced and a statement identifying whether originals or true copies are attached; and

(e) A declaration under penalty of perjury in substantially the following form: "I declare under penalty of perjury under the laws of the state of that the foregoing is true and correct." and the affiant's signature block.

4. EXECUTION PROCEDURE

4.1 Drafting. All affidavits shall be drafted by the responsible business unit and shall be reviewed by counsel when the affidavit addresses legal conclusions, litigation matters, or regulatory obligations.

4.2 Review checklist. Prior to execution, the affiant or designee must certify the following:

Affiant identity confirmed by valid government identification

Factual statements verified where practicable

All referenced Supporting Documents attached or identified

4.3 Notarization. Where notarization is required by law or by recipient, the affidavit shall be signed by the affiant in the presence of a notary public and shall include the notary's acknowledgement and seal as set out in Section 5.

5. NOTARIZATION AND ACKNOWLEDGMENT

5.1 Required notarial language. When notarization is required, the notarial certificate appended to the affidavit shall include the notary's printed name, commission number (if applicable), commission expiration date, the county and state where the oath was taken, and the notary's official signature and seal.

5.2 Jurisdiction of notarization: County of , State of .

6. RECORDS RETENTION AND DISTRIBUTION

6.1 Retention period. All executed affidavits and associated Supporting Documents shall be retained in accordance with the parties' document retention policy for a minimum of years from the date of execution, unless a different statutory requirement applies.

6.2 Distribution. Copies of the fully executed affidavit and attachments shall be distributed to the requesting party and to the official file custodian. Distribution method: Electronic Paper

7. AMENDMENTS AND CORRECTIONS

7.1 Corrections to an executed affidavit may be made only by a signed and notarized amendment or by filing a superseding affidavit that explicitly references the earlier affidavit and identifies the corrections. All amendments require written approval by both parties' authorized representatives.

8. CONFIDENTIALITY AND RESTRICTIONS ON USE

8.1 Affidavits prepared under this Procedure may contain confidential information. Use and disclosure of information contained in an affidavit shall be limited to the extent necessary for the purpose for which the affidavit was prepared and shall comply with applicable confidentiality obligations and protective orders.

9. LIABILITY AND INDEMNIFICATION

9.1 Each party shall be responsible for the accuracy of factual statements made in affidavits prepared by or on its behalf. Each party agrees to indemnify and hold harmless the other party from and against any claims, damages, or liabilities arising from material misstatements or omissions in an affidavit prepared by the indemnifying party, except to the extent caused by the other party's gross negligence or willful misconduct.

10. NOTICES

All notices required under this Procedure shall be in writing and delivered to the addresses set forth below by hand, certified mail, or recognized overnight courier.

11. AMENDMENT; WAIVER; COUNTERPARTS

11.1 This Procedure may be amended only by a written instrument executed by authorized representatives of both parties. No waiver of any provision shall be effective unless in writing and signed by the party granting the waiver.

11.2 This Procedure may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic transmission shall be effective as original signatures.

12. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

12.1 Governing Law. This Procedure shall be governed by and construed in accordance with the laws of the state of , without regard to conflict of law principles.

12.2 Entire Agreement. This Procedure, together with any appendices or exhibits expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written.

12.3 Severability. If any provision of this Procedure is held to be invalid, illegal or unenforceable in any respect, the remainder of this Procedure shall remain in full force and effect and shall be construed so as to effectuate the intent of the parties as nearly as possible.

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