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Legal Affirmations Agreement

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LEGAL AFFIRMATIONS AGREEMENT

This Legal Affirmations Agreement (the "Agreement") is made and entered into as of by and between Affirming Party: with principal address ("Affirming Party"), and Receiving Party: with principal address ("Receiving Party").

Recitals

WHEREAS, the Receiving Party requires formal written affirmations from the Affirming Party regarding certain facts, representations, or legal positions described in this Agreement and any schedules or statements annexed hereto;

WHEREAS, the Affirming Party is willing to provide such affirmations, subject to the terms, warranties, and limitations set forth below; and

WHEREAS, the parties desire to set forth the scope, form, reliance, and remedies applicable to the affirmations provided.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Definitions

In this Agreement: (a) "Affirmations" means the written statements, facts, certifications and representations set forth in Section 2 and any attachments; (b) "Effective Date" means the date set forth above; (c) "Material Misstatement" means any false statement or omission that would reasonably be expected to affect the Receiving Party's decision-making or legal rights.

2. Affirmations and Representations

2.1 Affirmation of Facts. The Affirming Party affirms and warrants that the facts, statements and matters set forth in the following statement (the "Affirmed Statements") are true, complete and accurate as of the Effective Date and, except as otherwise stated, are not misleading in any material respect:

2.2 Representations. The Affirming Party represents and warrants to the Receiving Party that: (a) it has full power and authority to make the Affirmations; (b) the execution and delivery of this Agreement and the performance of its obligations hereunder have been duly authorized; and (c) neither this Agreement nor the Affirmations contravene any contractual, statutory or fiduciary obligation to a third party.

3. Covenants

The Affirming Party covenants that it will: (a) promptly notify the Receiving Party in writing of any material change to the Affirmed Statements as soon as it becomes aware of such change; (b) use commercially reasonable efforts to ensure the continuing accuracy of the Affirmed Statements for a period of following the Effective Date; and (c) cooperate in good faith in any reasonable verification process requested by the Receiving Party.

4. Consideration

The parties acknowledge that the provision of the Affirmations constitutes sufficient and bargained-for consideration for this Agreement. Specific consideration (if monetary or otherwise) is described below:

5. Remedies; Indemnification

5.1 Remedies. In the event of a Material Misstatement, the Receiving Party shall be entitled to all remedies available at law or in equity, including injunctive relief, specific performance, and recovery of damages. The parties acknowledge that monetary damages may be an inadequate remedy for certain breaches and that injunctive relief may be appropriate.

5.2 Indemnification. The Affirming Party shall indemnify, defend and hold harmless the Receiving Party and its officers, directors, employees and agents from and against any and all losses, liabilities, claims, damages, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from any breach of the Affirmations or the representations and warranties contained in this Agreement.

6. Confidentiality

The parties agree that the Affirmed Statements and any non-public information exchanged in connection with this Agreement are confidential. Neither party shall disclose such information to any third party except: (a) to its advisors on a need-to-know basis subject to confidentiality obligations at least as restrictive as those contained herein; (b) as required by applicable law; or (c) with the prior written consent of the other party.

7. Authority; Capacity; Entity Type

Each party represents and warrants that it has the corporate or individual authority and capacity to enter into and perform this Agreement. Select entity type for the Affirming Party and Receiving Party (check all that apply):

Individual Corporation Limited Liability Company Other:

Individual Corporation Limited Liability Company Other:

8. Notices

All notices, requests, demands and other communications under this Agreement shall be in writing and delivered to the parties at the addresses set forth below (or to such other address as a party may specify in writing pursuant to this Section).

9. Amendments; Waiver; Counterparts

This Agreement may be amended only by a written instrument signed by both parties. No failure or delay by any party in exercising any right under this Agreement shall operate as a waiver of that right. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

10. Governing Law; Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflicts of laws principles. The parties submit to the exclusive jurisdiction of the courts located in that state for resolution of any disputes arising under this Agreement.

11. Entire Agreement; Severability; Survival

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. If any provision of this Agreement is held invalid or unenforceable, such provision shall be severed and the remaining provisions shall remain in full force and effect. The representations, warranties, indemnities, and obligations contained in this Agreement shall survive the termination or expiration of this Agreement to the extent necessary to effectuate their intent.

12. Miscellaneous

The headings in this Agreement are for convenience only and shall not affect its interpretation. Any reference to applicable law includes any successor statute or regulation and any rules promulgated thereunder.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date first written above.

Affirming Party — Print Name:

By:

Date:

Receiving Party — Print Name:

By:

Date:

Enter text✕

What a Legal Affirmations Agreement Is and when it’s used

A Legal Affirmations Agreement is a written statement by one or more parties confirming facts, legal status, or compliance matters under oath or penalty of perjury. Typical uses include attesting to ownership, confirming accuracy of disclosures, or verifying continuing eligibility for benefits. The agreement can be executed on paper or electronically where permitted by law; electronic execution must meet ESIGN (15 U.S.C. ch. 96) and applicable state UETA requirements to be enforceable across commerce.

Why a clear Legal Affirmations Agreement matters

A concise, properly signed affirmation reduces dispute risk by recording a dated, attributable statement of fact and the signer’s intent. It helps establish the factual record for regulatory, contractual, or litigation purposes while clarifying who made the statement and under what authority.

Why a clear Legal Affirmations Agreement matters

Who commonly prepares and signs these agreements

Common users include legal teams, compliance officers, real estate professionals, HR departments, and individuals required to attest to facts for regulatory or transactional reasons.

  • In-house counsel and outside attorneys who need a signed factual record for transactions or litigation.
  • HR and benefits administrators confirming eligibility, status changes, or benefit elections.
  • Real estate agents and closing parities verifying disclosures or identity information.

Parties preparing or relying on an affirmation should confirm signatory authority and applicable signature formalities (notarization, witnesses, or electronic signature standards) before execution.

Core sections to include in a professional affirmation

A well-structured Legal Affirmations Agreement reduces ambiguity by combining identity, factual recital, affirmation language, signature blocks, authentication details, and record-retention instructions.

Identifying Parties

List full legal names and roles for each signer, including business entity types and titles to clarify who has authority to affirm the statements.

Statement of Facts

Describe the facts being affirmed precisely, using defined terms and dates; avoid vague language that could undermine enforceability or lead to differing interpretations.

Affirmation Clause

Include unambiguous language that the signer affirms truthfulness under penalty of perjury or as otherwise permitted, and specify any statutory reference if required.

Execution Details

Provide signature blocks with name, title, date, and place; specify notarization, witness, or electronic authentication requirements if applicable.

Authentication Record

Record how identity was verified (ID check, KBA, MFA), and capture audit-trail metadata for electronic execution to support attribution.

Retention Terms

State document retention period and custodian; note if the record will be retained in original, scanned, or electronic form and any applicable legal basis.

Step-by-step completion checklist

Follow these steps in order to prepare, verify, and finalize a Legal Affirmations Agreement with minimal friction.

  • 01
    Assemble facts: Collect documents that support the affirmed statements.
  • 02
    Draft language: Use clear, attorney-reviewed wording for the affirmation clause.
  • 03
    Verify signer: Confirm authority and identity before sending to sign.
  • 04
    Execute and retain: Obtain signatures and store the executed record securely.

Typical electronic execution workflow

Electronic execution reduces physical handling and preserves an audit trail; use an eSignature workflow that documents identity and intent.

  • Upload document: Place affirmation fields and signature blocks in the file.
  • Assign signers: Add signer contacts and set signing order if needed.
  • Authenticate signer: Use email, SMS code, or stronger KBA/MFA where required.
  • Capture audit trail: Save timestamp, IP, and actions for evidentiary support.

Suggested electronic workflow settings

Configure these settings to align the signing flow with legal and organizational controls.

Field Configuration
Authentication Email + SMS OTP; use KBA for sensitive affirmations
Signing Order Sequential order for role-based attestations
Audit Trail Enable full action logging and downloadable certificate
Retention Set automated archival and access controls

Technical considerations for eSubmission and storage

Choose a platform that meets required authentication, audit-trail, and retention capabilities for legal affirmations.

  • Formats supported: PDF, DOCX
  • Integrations: CRM and cloud-storage connectors
  • Authentication: Email, SMS, and optional KBA

Confirm the platform supports required compliance standards (ESIGN/UETA, audit trails, and any industry-specific controls) and can export a tamper-evident record for litigation or regulatory review.

Timing expectations and common scheduling triggers

Understand critical timing: whether an affirmation is effective on signature, needs periodic renewal, or must be provided within a regulatory window.

Effective on signature:

Most affirmations take effect the date executed by signer.

Renewal frequency:

Specify if affirmation must be reattested annually or upon material change.

Response windows:

If requested by regulator, deliver within the timeframe they set.

Retention trigger:

Retention often begins on execution date.

Notarization timing:

If notarization required, schedule signings to accommodate notary availability.

Consequences and legal risks of improper affirmations

Unenforceability: Affirmation may be invalidated
Perjury exposure: Criminal risk for false statements
Regulatory fines: Fines or sanctions may apply
Contract liability: Triggers breach or indemnity claims
HIPAA risk: Unauthorized disclosures can breach HIPAA
Authentication failure: Invalid identity verification undermines record

Common preparation mistakes to avoid

  • Unclear signatory authority: failing to confirm that the signer has legal power to attest for the entity often leads to disputes and re-execution.
  • Vague affirmation language: permissive or ambiguous wording that fails to specify the facts being affirmed can frustrate enforcement and allow multiple interpretations.
  • Missing authentication details: neglecting to record how identity was verified (ID check, KBA, MFA) weakens evidentiary weight in contested matters.
  • Incorrect witness or notary steps: skipping state-required witness counts or notarial acknowledgements can render the affirmation legally deficient.

Key security and compliance features to document

Transport encryption: TLS 1.2/1.3
Data at rest: AES-256 encryption
Audit trail: Timestamped action logs
Regulatory standards: ESIGN and UETA compliant
Healthcare BAA: HIPAA available with BAA
Certifications: SOC 2 Type II and ISO 27001

Vendor pricing and feature snapshot for executing affirmations

High-level pricing and capability differences among common eSignature providers. signNow is shown first per vendor ordering rules; verify plan details before purchase.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of Legal Affirmations Agreements

Two scenarios show how affirmations are used across industries to document facts and authority.

Healthcare Consent Verification

A clinic documents patient eligibility for a service

  • single clinician attests to facts
  • the signed affirmation is retained six years to satisfy HIPAA and audit requirements and includes identity proofing details.

Real Estate Ownership Affidavit

A seller affirms chain of title facts before closing

  • affidavit signed and notarized at closing
  • the notarized record is recorded or archived per state requirements and used to clear title defects.

Frequently asked questions about Legal Affirmations Agreements

Answers to common questions about validity, authentication, notarization, and recordkeeping for affirmations executed in the United States.


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