Parties
Full legal names and business entities for principal and agent, including contact information and, where applicable, license numbers and regulatory identifiers.
A clear disclosure reduces legal risk, provides evidence of consent and scope, and helps avoid misunderstandings about authority or fees. It supports regulatory compliance and can be used in audits or disputes to show the parties’ agreed responsibilities.
Keep a signed copy with client files and provide an executed copy to the client; retention and delivery practices vary by industry and state.
Full legal names and business entities for principal and agent, including contact information and, where applicable, license numbers and regulatory identifiers.
Clear description of duties and limits of the agent’s authority, including which transactions the agent may execute and which require prior principal consent.
Effective date and termination conditions, including automatic expiration, revocation procedures, or conditions that trigger delegation or renewal.
How the agent is paid: flat fee, hourly rate, commission, reimbursement terms, and timing of payment, including third-party payments.
Disclosure of known conflicts of interest, affiliated parties, or dual representation and any client waivers or consent language required by law.
Signature lines, printed names, dates, and any witness or notary blocks required by law or organizational policy to validate the form.
| Field | Configuration |
|---|---|
| Recipient order | Sequential or parallel signing as required by authority rules |
| Authentication | Email link, SMS code, or KBA for higher assurance |
| Witness fields | Include witness name and signature fields when state law requires them |
| Notary block | Add notary acknowledgement or RON recording fields if notarization is needed |
Use platforms that meet relevant compliance needs (HIPAA BAA if healthcare) and allow export of the signed PDF plus audit trail.
Specify when authority begins; delays may affect enforceability.
Provide executed copy promptly as required by industry rules.
Allow time for in-person or RON appointment if needed.
Submit disclosures within any agency-required timeframe.
Retention begins on execution or the effective date, as applicable.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |