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Legal Agreement to Sign

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LEGAL AGREEMENT TO SIGN

This Agreement is entered into as of , (the "Effective Date"), by and between Party A Name: , with its principal place of business or residence at ; and Party B Name: , with its principal place of business or residence at .

RECITALS

WHEREAS, Party A possesses certain skills, services, know-how or goods described herein and desires to retain Party B to perform obligations on the terms and conditions set forth in this Agreement; and

WHEREAS, Party B represents that it has the requisite experience, personnel, and authority to perform the services and to furnish deliverables contemplated by this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations in writing.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, the parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all non-public information disclosed by a disclosing party to the receiving party, whether orally, in writing, or by inspection of tangible objects, that is designated as confidential or that reasonably should be understood to be confidential under the circumstances, including business plans, customer lists, pricing, technical data and trade secrets.

1.2 "Deliverables" means the tangible or intangible work products to be provided by Party B to Party A as described in Section 2 below.

2. SCOPE OF SERVICES; DELIVERABLES

2.1 Party B will perform the services and provide the Deliverables described as follows:

2.2 Party B shall perform all services in a professional and workmanlike manner and in accordance with generally accepted industry standards. Party B shall comply with all applicable laws and regulations in performing its obligations.

3. TERM; TERMINATION

3.1 The term of this Agreement shall commence on the Effective Date and continue until completion of the services or until earlier terminated in accordance with this Section.

3.2 Either party may terminate this Agreement for cause upon written notice if the other party materially breaches the Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

3.3 Upon termination, Party B shall deliver to Party A all completed Deliverables and any work in progress and shall invoice for all fees and reimbursable expenses incurred through the effective date of termination.

4. FEES AND PAYMENT

4.1 As consideration for the services, Party A shall pay Party B the amounts set forth below:

4.2 Unless otherwise agreed in writing, Party B shall invoice Party A monthly, and invoices are due and payable within thirty (30) days of receipt. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law.

5. CONFIDENTIALITY

5.1 Each party agrees to hold Confidential Information of the other party in strict confidence and to use such information only to perform its obligations under this Agreement. The receiving party shall take reasonable measures to protect such Confidential Information from unauthorized disclosure.

5.2 Confidential Information shall not include information that (a) is or becomes publicly available without breach by the receiving party; (b) is rightfully received from a third party without obligation of confidentiality; or (c) is independently developed by the receiving party without use of the disclosing party's Confidential Information.

6. INTELLECTUAL PROPERTY

6.1 Except as expressly provided otherwise in writing, all intellectual property rights in pre-existing materials of each party remain with that party. Subject to payment in full, Party B hereby assigns to Party A all right, title and interest in and to the Deliverables created specifically for Party A under this Agreement.

6.2 Party B shall obtain and maintain all necessary licenses and rights from third parties to deliver the Deliverables free of any third-party claims.

7. REPRESENTATIONS AND WARRANTIES

7.1 Each party represents and warrants that it has the full power and authority to enter into this Agreement and to perform its obligations hereunder.

7.2 Party B warrants that the services will be performed in a professional manner consistent with industry standards. EXCEPT AS EXPRESSLY PROVIDED IN THIS SECTION, NO OTHER WARRANTY IS GIVEN; ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ARE DISCLAIMED TO THE FULLEST EXTENT PERMITTED BY LAW.

8. INDEMNIFICATION

8.1 Each party shall indemnify, defend and hold harmless the other party and its officers, directors and employees from and against any third-party claims, liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's breach of this Agreement, negligence or willful misconduct.

9. LIMITATION OF LIABILITY

9.1 TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EACH PARTY'S AGGREGATE LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS ACTUALLY PAID OR PAYABLE BY PARTY A TO PARTY B UNDER THIS AGREEMENT DURING THE SIX (6) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY.

10. NOTICES

10.1 All notices, consents and approvals required or permitted under this Agreement shall be in writing and shall be delivered by personal delivery, nationally recognized overnight courier, or certified mail (return receipt requested) to the parties at the addresses set forth below or to such other address as a party may designate by notice delivered in accordance with this Section.

11. AMENDMENT; WAIVER

11.1 No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties. Failure or delay by either party in exercising any right shall not constitute a waiver of that right.

12. GOVERNING LAW; VENUE

12.1 This Agreement shall be governed by and construed in accordance with the laws of the State or jurisdiction specified below, without regard to its conflict of laws rules.

13. ENTIRE AGREEMENT; SEVERABILITY

13.1 This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, understandings and negotiations, whether written or oral.

13.2 If any provision of this Agreement is determined to be invalid, illegal or unenforceable, the remaining provisions shall continue in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that achieves, to the extent possible, the original economic and legal intent.

14. COUNTERPARTS

14.1 This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall constitute one instrument. Signatures delivered by electronic means shall be effective for all purposes.

15. MISCELLANEOUS

15.1 Independent Contractors. The parties are independent contractors and nothing in this Agreement establishes a partnership, joint venture, employment, or agency relationship.

15.2 Assignment. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except to an affiliate or in connection with a merger, sale of substantially all assets or other change of control.

SIGNATURES

The parties, by their authorized representatives, have executed this Agreement as of the Effective Date stated above.

Party A Printed Name:

By:

Date:

Party B Printed Name:

By:

Date:

Enter text✕

What a Legal Agreement to Sign Is and when it applies

A Legal Agreement to Sign is a written contract that records rights, obligations, and remedies between parties and becomes enforceable once properly executed. These agreements cover sales, services, leases, nondisclosure, engagement letters, and many bespoke commercial arrangements. Electronic execution is generally valid under federal and state law when the parties demonstrate intent, consent, attribution, and retention capability. This page explains core elements, common pitfalls, signature and notarization options, and the practical steps to prepare, sign, file, and store a legally effective agreement.

Why a clear, complete Legal Agreement matters

A properly drafted and correctly signed agreement reduces ambiguity, limits litigation risk, and clarifies remedies and timelines under state contract law.

Why a clear, complete Legal Agreement matters

Who typically prepares or signs these agreements

The Legal Agreement to Sign is used by diverse roles across corporate, professional, and personal contexts.

  • Small business owners and managers who need standardized sales or service contracts that allocate risk and payment terms.
  • In-house and outside counsel who draft, review, and negotiate contract language and signature blocks.
  • Operations, HR, and procurement teams that execute NDAs, vendor agreements, and employment-related documents.

Match the signer role to the authority needed in the agreement (corporate officer, authorized agent, trustee) to avoid invalid signatures.

Representative signer profiles

General Counsel

General counsel reviews and negotiates contract clauses, confirms corporate authority to sign, and documents approvals. They typically require clear governing-law and indemnity language and may insist on notarization or witness clauses for high-value or real estate matters.

Small Business Owner

A small business owner signs on behalf of the company or as sole proprietor and must ensure the name used matches business registration or DBA records to avoid enforceability issues and tax reporting mismatches.

Core sections to include in a professional agreement

Every Legal Agreement to Sign should include explicit clauses that define scope, payment, term, liability, dispute resolution, and execution details to reduce ambiguity and support enforceability.

Parties

Identify full legal names and entity types (LLC, corporation, individual). Use the exact name shown in formation or government ID to avoid later challenges.

Scope of Work

Describe services or goods with sufficient detail, deliverables, acceptance criteria, and milestones so performance obligations are clear and measurable.

Payment Terms

Specify amounts, schedule, invoicing procedures, late fees, and who bears taxes. Clarity prevents disputes over amounts owed or payment timing.

Term and Termination

State effective date, duration, renewal mechanics, and termination rights including cure periods and post-termination obligations.

Liability and Indemnity

Limit liability where appropriate and require indemnification for specific losses; include insurance minimums for higher-risk engagements.

Execution Block

Include signature lines, printed names, titles, dates, and any witness or notary blocks required by jurisdiction or the document type.

Required compliance and security elements for electronic execution

Encryption: TLS 1.2/1.3
Data at rest: AES-256
Audit trail: Timestamps and IP logs
Certifications: SOC 2 Type II
Regulatory support: ESIGN and UETA
Health data: HIPAA (BAA required)

Step-by-step: preparing and signing the agreement

Follow this sequential checklist to draft, approve, and execute the agreement with electronic or wet signatures while preserving legal validity.

  • 01
    Drafting: Draft clear clauses and confirm party names and obligations.
  • 02
    Internal approvals: Obtain required signatory authority and countersign approvals.
  • 03
    Choose signing method: Decide between e-signature, in-person signing, or notarization.
  • 04
    Execute and retain: Collect signatures, capture audit trail, and store records securely.

Where to send or file the signed agreement

After execution, route copies to the parties that need them and file with any governmental or internal systems required by law or policy.

  • Primary parties: Each signatory receives a signed copy for their records.
  • Legal counsel: Provide final executed version to internal or outside counsel for retention.
  • Regulatory filing: File with agencies if required by statute or contract (e.g., some real estate filings).
  • Corporate records: Store in company contract repository and link to related invoices or purchase orders.

Recommended digital workflow settings for online execution

Configure the signing workflow to match your process, balancing signer convenience with required authentication and recordkeeping.

Field Configuration
Authentication Email link, SMS code, or KBA depending on risk
Routing Serial or parallel signer order as required
Reminders Automatic reminders and expiration settings
Field types Signature, initials, date, text, conditional fields

Technical delivery and integration considerations

Choose a platform that supports required authentication, audit trails, and the file formats your organization uses.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File formats: PDF, DOCX, HTML, XLSX
  • Advanced needs: API access and SSO available

Ensure the chosen system provides exportable signed PDFs and a secure audit trail suitable for legal or regulatory review.

Comparing eSignature providers for signing legal agreements

Selected vendor differences relevant to legal agreements and compliance are summarized below to help assess technical and cost trade-offs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Business Premium+) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Short list of legal risks from an incorrect execution

Unenforceable Signature: May be voidable
Tax Mismatch: Backup withholding risk
Statutory Penalties: Regulatory fines possible
Recordkeeping Violation: Compliance exposure
Breach Claims: Damages and costs
Intentional Misconduct: Enhanced remedies

Common mistakes that delay or invalidate signing

  • Using an incorrect or abbreviated party name that does not match formation or tax records, causing identification and enforcement problems.
  • Failing to include required signatures, dates, or titles for entity signers, which can render an agreement unsigned or ambiguous.
  • Skipping required consent disclosures for consumer-facing electronic records under ESIGN, which can prevent enforceability.
  • Not capturing an audit trail or failing to retain the signed record, complicating later verification or dispute resolution.

Practical tips for accurate and efficient completion

Adopt consistent practices for naming, signature authority, and record retention to reduce downstream risk and speed review.

Standardize party names
Maintain a single authoritative source for legal entity names and require users to copy those names into agreements to prevent mismatches during filing or tax reporting.
Record signature authority
Document and retain evidence of signatory authority (board resolutions, power of attorney) to support enforceability, especially for corporate signers.
Use appropriate authentication
Match signer authentication strength (email, SMS, KBA) to transaction risk and regulatory requirements to balance usability and legal defensibility.
Keep audit-ready records
Store signed PDFs, audit trails, and related correspondence in a secured repository with access controls and versioning to facilitate audits or litigation.

Real-world examples of online execution in practice

Here are two concise customer examples showing how organizations use electronic signing to complete legal agreements while meeting compliance needs.

Optica Ventures (Brian Fitzgibbons)

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Streamlined closings across devices.
  • Brian Fitzgibbons, COO at Optica Ventures LLC, notes reduced friction for external parties while maintaining consistent document formatting and retention for audits.

Fertility Centers of Illinois (John Butler)

The airSlate SignNow team has been exceptional, responsive, the API has been great.

  • API-enabled integrations.
  • John Butler, Founder at Fertility Centers of Illinois, highlights responsive support and API reliability that enabled automated patient consent capture and secure recordkeeping.

Common questions about signing and enforcing the agreement

Answers to frequent issues encountered when preparing, executing, and storing Legal Agreements to Sign, with practical remedies and platform-relevant notes.


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